At a Glance
- Tasks: Coordinate international meetings and support global engagement initiatives.
- Company: Join the Institution of Civil Engineers, a leader in engineering excellence.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Dynamic role with opportunities to build relationships across the globe.
- Why this job: Make a global impact while supporting diverse international teams.
- Qualifications: Strong organisational skills and a proactive attitude required.
The predicted salary is between 32000 - 32000 £ per year.
The Institution of Civil Engineers (ICE) is a 97,000-strong global membership organisation with over two hundred years of history. We are a centre of engineering excellence, qualifying engineers and helping them maintain lifelong competence, assuring society that the infrastructure they create is safe, dependable and well designed. Our network of experts offers trusted, impartial advice to politicians and decision-makers on how to build and adapt infrastructure to create a more sustainable world.
About the Role: We are looking for a highly organised and proactive International Administrator to join our Regions/Membership Division. This is an exciting opportunity to support global engagement by working with international colleagues, volunteers, and members across a dynamic and diverse network. In this role, you will play a key part in delivering administrative, operational, and coordination support across our international regions—helping to ensure the smooth running of activities, events, and communications worldwide.
What You’ll Be Doing:
- Coordinating international meetings, committees, and regional planning sessions
- Organising UK-based logistics for international events and visits (travel, accommodation, visas, risk assessments, etc.)
- Supporting the delivery of international programmes and initiatives
- Maintaining and updating international web pages and event listings, including member communications
- Producing reports and member data insights from internal systems
- Reviewing and improving documents and processes
- Providing administrative support to senior stakeholders, including the Director of ICE Regions
- Supporting international representative applications and onboarding
- Managing a shared international inbox, responding promptly to members, volunteers, and enquiries
- Building strong relationships with internal teams and international stakeholders
- Supporting collaboration across departments to ensure effective delivery
- Processing expenses, invoices, and grants for international regions
- Supporting financial tracking and ensuring accurate, timely payments
- Assisting with coordination of regional grant processes
- Coordinate international newsletters including content and design
- Create social media collateral and posts
About You: Skills
International Administrator employer: Institution of Civil Engineers (ICE)
The Institution of Civil Engineers (ICE) is an exceptional employer, offering a vibrant work culture that fosters collaboration and innovation within a global network of engineering professionals. With a commitment to employee growth, ICE provides ample opportunities for professional development and engagement in meaningful projects that contribute to sustainable infrastructure worldwide. Located in Westminster, the hybrid working model allows for flexibility while being part of a historic organisation dedicated to making a positive impact on society.
Contact Details:
Institution of Civil Engineers (ICE) Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land International Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the Institution of Civil Engineers on LinkedIn. A friendly chat can give us insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by researching the latest trends in international administration. We want to see that you’re not just interested in the job, but also in how it fits into the bigger picture of global engagement.
✨Tip Number 3
Show off your organisational skills! During the interview, share specific examples of how you’ve successfully coordinated events or managed multiple tasks. We love hearing about real-life experiences!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who are eager to contribute to our mission.
We think you need these skills to ace International Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the International Administrator role. Highlight relevant experience and skills that match the job description, like coordination and communication. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background aligns with our mission at ICE. Keep it engaging and personal – we love a bit of personality!
Showcase Your Organisational Skills:As an International Administrator, organisation is key. In your application, give examples of how you've successfully managed multiple tasks or projects. We want to know how you keep everything running smoothly!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your materials!
How to prepare for a job interview at Institution of Civil Engineers (ICE)
✨Know the Organisation Inside Out
Before your interview, take some time to research the Institution of Civil Engineers. Understand their mission, values, and recent initiatives. This will not only help you answer questions more effectively but also show your genuine interest in the role and the organisation.
✨Showcase Your Organisational Skills
As an International Administrator, being organised is key. Prepare examples from your past experiences where you've successfully coordinated events or managed multiple tasks. Be ready to discuss how you prioritise and keep track of various responsibilities, especially in a global context.
✨Demonstrate Your Communication Skills
Effective communication is crucial for this role. Think of instances where you've had to communicate with diverse groups or manage inquiries. Practice articulating your thoughts clearly and concisely, as you'll need to convey information to both internal teams and international stakeholders.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the role, team dynamics, and the organisation's future plans. This shows that you're engaged and serious about the position, plus it gives you valuable insights into whether this is the right fit for you.
