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- Tasks: Support the College Master and manage administrative tasks for a vibrant college community.
- Company: Join Durham University, a historic institution known for educational excellence and a supportive environment.
- Benefits: Enjoy 39 days of leave, health perks, and discounts on local services.
- Why this job: Be part of a diverse community that values student engagement and personal development.
- Qualifications: Five GCSEs at Grade C or above, plus experience in busy office environments.
- Other info: This role requires occasional evening and weekend work to support college activities.
The predicted salary is between 22600 - 26700 £ per year.
The University at Durham University is a globally outstanding centre of educational excellence, a collegiate community of extraordinary people, and a unique and historic setting. We have a huge variety of roles and career opportunities, making us a large and successful community, which is a key hub of activity within our region and nationally.
Hatfield College is one of 17 colleges of the University of Durham. The postholder will join the College Office team, working directly with the College Master, providing confidential administrative support, and engaging with students and other members of the College as well as external stakeholders. They will provide efficient administrative support for a broad range of College activities including meetings, documentation, publications, and communications. The post is fully in person and will involve occasional evening and weekend work.
Essential Criteria:
- Five GCSEs at least Grade C or level four (or equivalent) including English Language and Mathematics or a Post-16 qualification or equivalent experience.
- Experience of working in a busy office environment delivering front line administrative services to a high standard.
- Experience of managing time to meet deadlines and working under pressure without compromising on quality.
- Experience of providing advice and guidance to a range of customers and colleagues.
- Experience of working collaboratively with other team members to ensure the delivery of high-quality services.
- Experience of providing confidential support such as diary management and correspondence.
- Experience of supervising a team.
Skills/Abilities/Knowledge:
- Excellent spoken and written communication skills.
- Strong digital competence across a range of digital devices and apps including Microsoft 365 applications.
- Ability to solve problems and contribute pro-actively to the smooth running of operational and event planning activities.
- Committed to continuing professional development.
Desirable Criteria:
- Post-16 qualifications or equivalent experience.
- Experience of supervising a team.
- Experience of working with students.
- Experience of taking minutes or meeting notes.
To apply, candidates must evidence each of the essential criteria required for the role in the person specification. A covering letter outlining your interest in the role and a CV are required.
Durham University is committed to equality, diversity, and inclusion, creating an open and inclusive environment where everyone can reach their full potential.
College Administration Coordinator employer: Institute for Medical Humanities, Durham University
Contact Detail:
Institute for Medical Humanities, Durham University Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land College Administration Coordinator
✨Tip Number 1
Familiarise yourself with the specific responsibilities of a College Administration Coordinator at Hatfield College. Understanding the unique culture and values of Durham University will help you tailor your approach during interviews and discussions.
✨Tip Number 2
Network with current or former employees of Hatfield College or Durham University. Engaging in conversations can provide you with insider knowledge about the work environment and expectations, which can be invaluable during the interview process.
✨Tip Number 3
Prepare to discuss your experience in managing administrative tasks and supervising teams. Be ready to share specific examples that demonstrate your ability to handle the demands of a busy office environment, as this is crucial for the role.
✨Tip Number 4
Showcase your commitment to equality, diversity, and inclusion in your interactions. Since these values are central to Durham University's mission, highlighting your alignment with them can set you apart from other candidates.
We think you need these skills to ace College Administration Coordinator
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure your cover letter specifically addresses the role of College Administration Coordinator. Highlight your relevant experience in administrative support, team supervision, and your commitment to equality, diversity, and inclusion.
Showcase Relevant Experience: In your CV and supporting statement, clearly demonstrate how your previous roles align with the essential criteria listed in the job description. Use specific examples to illustrate your skills in managing time, providing advice, and working collaboratively.
Highlight Communication Skills: Since excellent communication is crucial for this role, emphasise your spoken and written communication abilities. Provide examples of how you've developed effective working relationships in past positions.
Proofread Your Application: Before submitting, thoroughly proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail.
How to prepare for a job interview at Institute for Medical Humanities, Durham University
✨Know the College and Its Community
Before your interview, take some time to research Hatfield College and its unique community. Understand its values, traditions, and the role it plays within Durham University. This knowledge will help you demonstrate your genuine interest in the position and how you can contribute to the college's ethos.
✨Showcase Your Administrative Skills
Be prepared to discuss your previous experience in administrative roles, particularly in busy office environments. Highlight specific examples where you've successfully managed time, provided support, or supervised a team. This will show that you have the practical skills needed for the College Administration Coordinator role.
✨Emphasise Communication Abilities
Strong communication skills are essential for this role. Be ready to provide examples of how you've effectively communicated with diverse groups, including students and external stakeholders. This could include instances where you've resolved conflicts or facilitated discussions, showcasing your ability to build relationships.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions during the interview that assess your problem-solving abilities and teamwork. Think about past experiences where you've had to collaborate with others or overcome challenges. Use the STAR method (Situation, Task, Action, Result) to structure your responses clearly and effectively.
