At a Glance
- Tasks: Be the go-to person for office support and assist the Founding Director with various tasks.
- Company: Join IATE, a top therapy training institution in London with over 30 years of excellence.
- Benefits: Enjoy part-time hours, remote work on Wednesdays, and a vibrant office environment.
- Other info: Perfect for students looking to balance work with studies in a dynamic setting.
- Why this job: Gain valuable experience in a supportive team while contributing to meaningful educational initiatives.
- Qualifications: Multitasking experience and strong communication skills are essential; a degree is a plus but not required.
The predicted salary is between 24000 - 36000 £ per year.
The Institute for Arts in Therapy & Education (IATE) is one of London’s most prestigious independent therapy training institutions, with over 30 years of standing. The organisation has recently moved to Sugar House Island, Stratford, E15, to beautiful and bespoke premises.
This is a part-time role, five mornings a week. Office based for four days in Stratford, with Wednesdays working remotely. This is a pivotal role within the administrative team, with responsibility for office oversight, administrative duties to the Founding Director and COO and providing ad hoc support to academic colleagues.
DUTIES AND RESPONSIBILITIES:
The Office Administrator is the first point of contact for all initial enquiries, whether by phone or by email, and will take initiative to triage these enquiries to other staff members as appropriate. A thorough understanding of IATE’s training offer will be required.
They will offer administrative and academic support to the Founding Director in terms of preparing lecture notes and then designing as PowerPoint slides. Administrative duties will include facilitating travel arrangements, conducting academic research and ensuring all paper-based materials are prepared for designated lecture dates. They will also be responsible for minute taking for senior level management and Board meetings. An ability to prioritise varying work demands is important.
They will have access to IATE’s website and be able to make minor adjustments to content and text, as instructed by management.
They will ensure maintenance and upkeep of the office environment in terms of ordering supplies and responding quickly to any urgent office requirements such as the fixing of equipment (e.g. printers). The Office Administrator will need to ensure the office is well-stocked at all times.
PERSON SPECIFICATION:
The candidate will need experience of multitasking in an office-based environment, and have excellent interpersonal skills and strong written and spoken English. They will need to be proficient in using databases, Microsoft Office 365 and an ability to understand the various complexities of the different courses that IATE offers. It is also recommended that the person in role uses AI appropriately and for certain tasks where it can optimise efficiency.
QUALIFICATIONS/AFFILIATED REGISTRATIONS:
A degree is preferable but not essential. What is most important is a willingness to work as a team player and an ability to prioritise work load efficiently.
HOW TO APPLY:
Please send your CV, with cover letter by an email via the button below stating how you are qualified and experienced to do this role.
#J-18808-LjbffrOffice Administrator and PA to Founding Director in London employer: Institute for Arts Therapy & Education
The Institute for Arts in Therapy & Education (IATE) is an exceptional employer, offering a supportive and collaborative work environment in its stunning new premises at Sugar House Island, Stratford. With a focus on employee growth and development, IATE provides opportunities for meaningful engagement in the arts and therapy sector, while promoting a healthy work-life balance through part-time roles and flexible working arrangements. Join a dedicated team that values your contributions and fosters professional advancement in a prestigious institution with over 30 years of excellence.
Contact Details:
Institute for Arts Therapy & Education Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator and PA to Founding Director in London
✨Tip Number 1
Familiarise yourself with IATE's training offerings. Understanding their courses will not only help you in the interview but also demonstrate your genuine interest in the role and the organisation.
✨Tip Number 2
Brush up on your Microsoft Office 365 skills, especially PowerPoint. Since you'll be preparing lecture notes and designing slides, showcasing your proficiency in these tools can set you apart from other candidates.
✨Tip Number 3
Practice your multitasking abilities. The role requires managing various tasks simultaneously, so consider examples from your past experiences where you've successfully juggled multiple responsibilities.
✨Tip Number 4
Demonstrate your team player attitude during the interview. Share instances where you've collaborated effectively with others, as this is a key quality they are looking for in a candidate.
We think you need these skills to ace Office Administrator and PA to Founding Director in London
Some tips for your application 🫡
Understand the Role:Before applying, make sure to thoroughly read the job description. Understand the key responsibilities and required skills for the Office Administrator position at IATE, as this will help you tailor your application.
Craft a Tailored CV:Highlight relevant experience in your CV that aligns with the duties mentioned in the job description. Emphasise your multitasking abilities, interpersonal skills, and proficiency in Microsoft Office 365, as these are crucial for the role.
Write a Compelling Cover Letter:In your cover letter, explain how your background and skills make you a suitable candidate for the position. Be specific about your experience with administrative tasks, academic support, and any familiarity with AI tools that can enhance efficiency.
Proofread Your Application:Before submitting, carefully proofread both your CV and cover letter. Ensure there are no spelling or grammatical errors, as strong written English is essential for this role. A polished application reflects your attention to detail.
How to prepare for a job interview at Institute for Arts Therapy & Education
✨Know the Organisation Inside Out
Before your interview, make sure to research IATE thoroughly. Understand their training offers, values, and recent developments. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Demonstrate Your Multitasking Skills
Since the role requires multitasking, prepare examples from your past experiences where you've successfully managed multiple tasks. Be ready to discuss how you prioritised your workload and maintained efficiency under pressure.
✨Showcase Your Technical Proficiency
Familiarise yourself with Microsoft Office 365 and any relevant databases. Be prepared to discuss your experience with these tools and how you've used them to enhance productivity in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially regarding office management and administrative support. Think of scenarios where you had to triage enquiries or handle urgent office requirements, and be ready to share how you approached these situations.
