At a Glance
- Tasks: Support procurement activities and manage purchase orders in a dynamic manufacturing environment.
- Company: Join a leading manufacturing company in Aston with a focus on teamwork.
- Benefits: Enjoy a competitive salary, 28 days holiday, and exciting employee perks.
- Other info: Full-time role with opportunities for growth and development.
- Why this job: Be part of a crucial team that ensures smooth operations and supplier relations.
- Qualifications: Experience in purchasing administration and strong communication skills are essential.
Insta Staff are currently recruiting for a Purchasing Administrator to join a manufacturing company based in Aston.
You will be required to provide support to the Purchasing Department to ensure the efficient management of procurement activities, supplier communications, purchase orders, and related administrative processes.
Experience within a Purchasing Administrator role is required.
The duties of the Purchasing Administrator will include
- Managing and progressing purchase orders from placement through to delivery, ensuring suppliers meet agreed lead times and delivery commitments.
- Maintaining accurate purchasing records and updating internal systems with delivery schedules, order status updates, and supplier information.
- Liaising daily with suppliers to obtain delivery updates, resolve delays, and communicate any changes to internal stakeholders.
- Reviewing supplier order acknowledgements against purchase orders to identify and resolve discrepancies relating to pricing, quantities, specifications, or delivery dates.
- Supporting import and customs clearance processes to ensure inbound shipments are delivered efficiently.
- Communicating effectively with Sales, Operations, Finance, and Branch teams to ensure accurate information is shared and customer expectations are managed.
- Supporting the resolution of supplier issues, concessions and shortages.
- Maintaining all relevant purchasing documentation in accordance with AS9100.
- Assisting with stock management activities, including annual stock checks and inventory reconciliation
- Providing general administrative support to the Purchasing Manager, buyer and wider business as required.
The ideal Purchasing Administrator will have
- Experience within a similar role
- Excellent communication skills
- Excellent attention to detail
The hours of work for the Purchasing Administrator will be Monday – Friday 9am – 5pm, full-time office based.
The salary for the Purchasing Administrator will be £28,000
Benefits include, free car parking, 28 days holiday including back holidays, employee benefits scheme, retail discounts vouchers and staff events
Purchasing Administrator employer: InstaStaff
Join a dynamic team in North Birmingham as a FLT Driver, where we prioritise employee well-being and growth. Our supportive work culture fosters collaboration and offers opportunities for skill development, ensuring you thrive in your role while enjoying competitive pay and benefits.
StudySmarter Expert Advice🤫
We think this is how you could land Purchasing Administrator
✨Get Savvy with Industry Perks
Join procurement and purchasing forums or groups where pros hang out, like CIPS (Chartered Institute of Procurement & Supply). They'll share the inside scoop on job openings that might not show up on traditional job boards!
✨Show Off Your Skills
Consider creating a portfolio that outlines your achievements in procurement, like cost-saving initiatives or supplier management strategies. Having tangible evidence of your skills can really set you apart when applying to companies like InstaStaff.
✨Tap into Your Network
Leverage LinkedIn to connect with professionals in procurement—follow relevant hashtags, join groups, and engage in discussions. This is a great way to get noticed by potential employers before they even post a job!
✨Keep Your Eyes on Job Boards
With full-time positions, timing can be everything. Set alerts on job boards specifically for procurement roles. Don't wait for a job posting to close; apply through our website as soon as you see a fit—being proactive can give you the edge!
We think you need these skills to ace Purchasing Administrator
Some tips for your application 🫡
Show Off Your Procurement Know-How:When you're crafting your CV, make sure to highlight any procurement-specific skills you've got. Talk about your experience with supplier negotiations, cost analysis, or inventory management. If you’ve used software like SAP or Oracle, don’t forget to mention that too – it shows you know your way around the tech side of things!
Quantify Your Achievements:In procurement, numbers matter. Use your CV and cover letter to showcase any quantifiable achievements you've made in reducing costs or improving efficiencies. For example, mentioning that you helped save 20% on purchasing costs last year is way more impressive than just saying you managed the budget!
Tailor Your Cover Letter to InstaStaff:Your cover letter should read like you’re chatting directly to InstaStaff. Research the company’s procurement strategy, mention how your skills align with their goals, and share your enthusiasm for contributing to their success. This personal touch can really set you apart from the crowd!
Professional Certs Can Go a Long Way:If you've got any procurement-related certifications, such as CIPS or APICS, make sure they're front and centre on your CV. These qualifications show you're serious about your career in procurement and are committed to continuous learning. It’s a great way to signal your expertise and dedication to potential employers like InstaStaff.
How to prepare for a job interview at InstaStaff
✨Show Off Your Negotiation Skills
In procurement, strong negotiation skills are key. Be ready to share examples of past negotiations where you've successfully saved costs or improved supplier terms. We want to hear how you approached those situations and the strategies you used to achieve positive outcomes!
✨Know Your Tools
Make sure you’re familiar with procurement software and tools commonly used in the industry, such as SAP Ariba or Coupa. Come prepared to discuss any experiences you've had with these tools or similar platforms, as we need someone who can hit the ground running at InstaStaff!
✨Understand Market Trends
As a procurement professional, being aware of market trends can set you apart. Brush up on recent developments in supply chain management or procurement best practices and think about how they could impact your role at InstaStaff. Bringing a current perspective will show your enthusiasm for the industry.
✨Demonstrate Your Team Player Attitude
A full-time position means you'll be working closely with various teams. Be prepared to discuss how you collaborate with others, manage conflicts, and build relationships with stakeholders. Sharing anecdotes about past teamwork experiences will highlight your ability to fit into InstaStaff's culture.
