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- Tasks: Join our team as an Office Administrator, managing schedules, deliveries, and customer care.
- Company: Be part of a growing construction and facilities management company with a strong reputation.
- Benefits: Enjoy a full-time role with a competitive salary and a supportive team environment.
- Why this job: This is your chance to thrive in a fast-paced setting and contribute from day one.
- Qualifications: Proficiency in Sage Accounts and strong Excel skills are essential; previous admin experience preferred.
- Other info: We're looking for a positive team player ready to match our hardworking energy.
Location: Office-Based, Ballieston Scotland
Salary: £25,000 per annum
Monday - Friday - Full-Time, Permanent
Office Administrator – Construction & Facilities Management
We’re hiring! Join a fast-paced and hardworking office environment within a fantastic and growing construction and facilities management company based in Scotland. With a strong reputation and ambitious growth throughout 2025, this is your chance to be part of something special.
Key Responsibilities:
- Planning and scheduling engineers/sites and planned maintenance
- Managing delivery notes and planning deliveries
- Ordering stock and raising purchase orders (POs)
- Logging jobs and updating ongoing/completed work
- Preparing reports and quotes
- Customer care and complaint handling
- General office and admin duties
Requirements:
- Proficiency in Sage Accounts (or similar package)
- Strong knowledge of Microsoft Excel and Word
- Excellent timekeeping and attention to detail
- A true team player with a positive, adaptable attitude
- Previous experience in a fast-paced admin environment
Due to the nature of our small, close-knit admin team, we’re looking for someone who can hit the ground running, contribute from day one, and thrive in a busy, focused setting. Please note, our team works extremely hard every day, and it’s vital that new hires are ready to match that energy.
Ready to join a team that works hard, supports each other, and celebrates success together? Apply today and become part of our journey.
Administrator employer: Instant Recruitment Solutions Ltd
Contact Detail:
Instant Recruitment Solutions Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as Sage Accounts and Microsoft Excel. Consider taking a quick online course or tutorial to brush up on these skills, as demonstrating proficiency can set you apart from other candidates.
✨Tip Number 2
Research the company’s recent projects and achievements in the construction and facilities management sector. Being able to discuss their work and express genuine interest during your interview will show that you’re not just looking for any job, but that you want to be part of their team.
✨Tip Number 3
Prepare examples from your previous experience that highlight your ability to thrive in a fast-paced environment. Think of specific situations where you successfully managed multiple tasks or resolved customer complaints, as these will resonate well with the hiring team.
✨Tip Number 4
Showcase your teamwork skills by preparing to discuss how you’ve collaborated with others in past roles. Since the job requires a true team player, sharing stories about how you contributed to a team’s success will demonstrate that you’re a good fit for their close-knit environment.
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, particularly in fast-paced environments. Emphasise your proficiency in Sage Accounts and Microsoft Excel, as these are key requirements for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific responsibilities from the job description, such as planning and scheduling or customer care, and explain how your skills align with these tasks.
Highlight Teamwork Skills: Since the company values a team player attitude, include examples in your application that demonstrate your ability to work collaboratively and supportively within a team. This could be from previous roles or projects.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Instant Recruitment Solutions Ltd
✨Showcase Your Admin Skills
Make sure to highlight your proficiency in Sage Accounts and Microsoft Excel during the interview. Prepare examples of how you've used these tools in previous roles, especially in a fast-paced environment.
✨Demonstrate Team Spirit
Since the company values teamwork, be ready to discuss instances where you contributed to a team project or supported colleagues. Emphasise your positive attitude and adaptability.
✨Prepare for Scenario Questions
Expect questions about handling customer complaints or managing tight schedules. Think of specific situations from your past experience where you successfully navigated challenges and maintained high standards.
✨Research the Company
Familiarise yourself with the company's reputation and growth plans. Showing that you understand their mission and are excited about contributing to their success can set you apart from other candidates.
