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- Tasks: Support corporate governance and regulatory activities in a dynamic global financial firm.
- Company: Join a leading global Financial Services firm with a strong reputation.
- Benefits: Permanent full-time role with opportunities for professional growth and development.
- Other info: Fast-paced environment with a focus on continuous improvement and collaboration.
- Why this job: Be part of a strategic growth phase and make a real impact on governance.
- Qualifications: Experience in company secretarial or governance roles, with strong organisational skills.
The predicted salary is between 60000 - 80000 £ per year.
We are currently representing a leading global Financial Services firm in the appointment of high‑calibre professionals as part of a period of strategic growth and investment. Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long‑term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint.
This is an opportunity to join a business that combines the agility of a growth platform with the credibility, client base and governance of a market leader.
As Assistant Vice President – Internal Company Secretary, you will play a key role in supporting the delivery of company secretarial, governance, risk and regulatory activities across a global organisation. Working closely with senior stakeholders, you will help ensure strong corporate governance, regulatory compliance and operational effectiveness across Boards, committees and regulated entities, while contributing to the ongoing development of governance and risk frameworks.
Key Responsibilities- Support the coordination and administration of Board, committee and senior management meetings, including scheduling, agenda preparation and distribution of meeting materials.
- Assist with the preparation, filing and maintenance of Board minutes, resolutions, statutory records and governance documentation across regulated entities.
- Maintain accurate corporate records and governance documentation within document management systems and internal governance platforms.
- Provide governance and company secretarial support across a range of strategic and operational initiatives.
- Support the maintenance of governance, compliance and risk registers, ensuring records remain accurate and audit‑ready.
- Assist with regulatory requests, audits and internal reviews, including the preparation of supporting documentation and information.
- Conduct research and prepare summaries on regulatory developments, governance updates and compliance matters.
- Support the maintenance and updating of internal policies, templates, procedural documents and governance‑related training materials.
- Assist with KYC, due diligence and DDQ requests, ensuring records and supporting documentation are accurate and up to date.
- Coordinate governance and compliance information across jurisdictions and internal stakeholder groups.
- Contribute to continuous improvement initiatives, identifying efficiencies and supporting enhancements to governance and operational processes.
- Strong experience within a company secretarial, governance, legal or professional support environment.
- Experience supporting Boards, committees and senior stakeholders within a regulated or professional services environment.
- Good understanding of corporate governance frameworks, regulatory obligations and compliance processes.
- Excellent organisational skills, with the ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
- High attention to detail, with strong documentation, recordkeeping and quality control capabilities.
- Strong written and verbal communication skills, with the ability to prepare clear, concise and accurate documentation.
- Confident working across multiple systems, document management platforms and governance tools.
- Proactive and adaptable approach, with the ability to work independently and collaboratively across teams.
- Strong problem‑solving skills and the ability to interpret and apply regulatory and procedural requirements.
- Commitment to continuous improvement, service excellence and professional development.
Assistant VP – Internal Company Secretary employer: Instant Impact
Contact Detail:
Instant Impact Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant VP – Internal Company Secretary
✨Network Like a Pro
Get out there and connect with people in the industry! Attend networking events, join relevant LinkedIn groups, and don’t be shy about reaching out to professionals in your field. We all know that sometimes it’s not just what you know, but who you know that can help you land that dream job.
✨Ace the Informational Interview
Set up informational interviews with people working in roles similar to the Assistant VP – Internal Company Secretary. This is a great way to learn more about the company culture and expectations while also making a good impression. Plus, it shows your genuine interest in the role!
✨Showcase Your Skills
When you get the chance to meet potential employers, make sure to highlight your experience in corporate governance and compliance. Bring examples of how you've supported Boards and committees in the past. We want to see your skills in action, so be ready to discuss specific achievements!
✨Apply Through Our Website
Don’t forget to apply through our website for the best chance at landing the role! It’s the most direct route to getting noticed by hiring managers. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Assistant VP – Internal Company Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant VP role. Highlight your experience in governance, compliance, and working with senior stakeholders to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you're passionate about corporate governance and how your background makes you a great candidate for this position. Keep it concise but impactful!
Showcase Your Attention to Detail: In a role like this, attention to detail is key. Make sure your application is free from typos and errors. We want to see that you can produce clear and accurate documentation right from the start.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Instant Impact
✨Know Your Governance Stuff
Make sure you brush up on corporate governance frameworks and regulatory obligations. Being able to discuss these confidently will show that you understand the role's requirements and can contribute effectively from day one.
✨Prepare for Boardroom Scenarios
Think about how you would handle various scenarios involving Boards and committees. Prepare examples from your past experiences where you've successfully supported senior stakeholders, as this will demonstrate your capability in a regulated environment.
✨Show Off Your Organisational Skills
Be ready to talk about how you manage multiple priorities and deadlines. Use specific examples to illustrate your excellent organisational skills, especially in fast-paced settings, as this is crucial for the Assistant VP role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly and concisely. Strong written and verbal communication skills are essential, so consider preparing a few key points or summaries on governance updates or compliance matters to showcase your expertise.