At a Glance
- Tasks: Coordinate operations, manage events, and enhance brand visibility in the London AI scene.
- Company: Join InstaLILY, a fast-growing AI products company with a dynamic culture.
- Benefits: Competitive salary, equity options, health benefits, and generous parental leave.
- Other info: Be part of a high-calibre team shaping the future of enterprise AI.
- Why this job: Make a real impact in a cutting-edge AI environment while growing your career.
- Qualifications: Strong organisational skills and a passion for community engagement.
The predicted salary is between 36000 - 42000 £ per year.
About InstaLILY
InstaLILY is an AI products and infrastructure company that puts execution at the frontier of enterprise AI. That work begins with Lily™, the world's first AI Forward Deployed Engineer, which learns how a business works, builds the software it needs, and goes live in days. It does not leave when the work ships; it stays and keeps the software working as the business changes. Lily runs wherever the work happens, in the cloud, on‑premise, or at the edge, through InstaLILY's Small Data Center, built with NVIDIA technology. Founded in 2023 by Amit Shah and Sumantro Das, InstaLILY has raised nearly $100 million from Energize Capital, Insight Partners, and Home Depot Ventures. Headquartered in New York, with offices in San Francisco, London, and Toronto, InstaLILY serves leading companies across construction, industrial distribution, logistics, healthcare, and other operationally intensive industries.
The Traction
Revenue grew 5x over the past year, and Lily has driven over $200M in new annual sales for a single customer. We serve some of the largest operators in our industries, including SRS Distribution (part of The Home Depot family), United Rentals, and Henry Schein, and we work closely with the Google DeepMind and NVIDIA ecosystems.
How We Work
We work in small teams with real ownership: clear problems, direct access to the customers whose work you’re changing, and room to ship. Your code runs in live production systems inside billion‑dollar operations, so you see your impact directly. People who do well here want that proximity to the work. We’re growing fast, and the people who join now shape what this company becomes. Everything runs on three principles: Customers, Culture, and Code.
What We Offer
- Ownership and Visibility: Take point on operational work that directly supports the Chief of Staff, CEO, and COO.
- Dynamic Scope: Touch everything from scheduling and hiring logistics to internal comms, office culture, and external brand presence.
- Fast‑Growth Environment: Join a high-caliber team building the next generation of enterprise AI infrastructure.
- Long-Term Growth: Build a strong foundation for future roles in internal operations, program management, brand/community, or team enablement.
Key Responsibilities
- External Brand Visibility & Community: Build InstaLILY's presence in the London AI ecosystem by identifying, evaluating, and attending key AI events, conferences, and meetups - representing the company and reporting back on learnings, contacts, and opportunities.
- Plan and host InstaLILY‑branded events in London (e.g., founder dinners, happy hours, technical meetups, customer roundtables), owning end‑to‑end logistics from venue and catering to invites and day’s execution.
- Drive collaborations and co‑marketing moments with other tech firms, AI labs, VCs, and accelerators - sourcing partners, scoping joint events, and managing follow‑through.
- Design and produce InstaLILY merchandise (apparel, swag, event giveaways) that reflects the brand and creates memorable touchpoints with prospects, customers, and the broader community.
- Track and report on external brand activities - events attended, partnerships landed, pipeline influenced, and community engagement - so investment scales with impact.
- Office Management: Oversee LDN office operations - supplies, guest coordination, vendor communication, and workspace maintenance.
- Manage desk setups, onboarding logistics, and in‑office team rituals (e.g., team lunches, all‑hands setups).
- Keep the physical workspace organized, welcoming, and optimized for productivity.
- Internal Coordination & Team Enablement: Support hiring coordination, including interview scheduling, candidate communications, and onboarding flow.
- Maintain shared internal calendars and operational documentation.
- Help execute team events, leadership offsites, and milestone moments.
- Act as a dependable point of contact across teams for internal logistics and ad‑hoc needs.
Compensation and Benefits
- Salary Range: £36,000 - 42,000 per year, commensurate with experience.
- Equity: Generous stock options awards, and refreshers for top performers.
- Benefits: Private medical, dental, and vision; pension contribution; in‑office lunch reimbursement; wellbeing stipend; generous parental leave; PTO and UK bank holidays, and more!
InstaLILY is committed to providing an inclusive and barrier‑free recruitment process. If you require an accommodation, please let us know, and we will work with you to meet your needs.
Operations Coordinator - London General and Administrative London View role → employer: Instalily, Inc.
InstaLILY is an exceptional employer, offering a dynamic work culture in the heart of London where innovation thrives. As the founding Engineering Manager, you will not only lead a talented team but also have ample opportunities for professional growth and development, all while contributing to cutting-edge AI solutions for enterprise customers. With a focus on collaboration and strategic leadership, InstaLILY provides a unique environment that fosters creativity and empowers employees to make a meaningful impact.
StudySmarter Expert Advice🤫
We think this is how you could land Operations Coordinator - London General and Administrative London View role →
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like Instalily, Inc..
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like Instalily, Inc..
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Operations Coordinator - London General and Administrative London View role →
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to Instalily, Inc..
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of Instalily, Inc.. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at Instalily, Inc.
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with Instalily, Inc., be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at Instalily, Inc., especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for Instalily, Inc. could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at Instalily, Inc. as they’re likely seeking a candidate who can enhance their workplace culture.
