At a Glance
- Tasks: Support the administration of undergraduate and postgraduate programmes while gaining hands-on experience.
- Company: Join UCL, a leading institution with a commitment to excellence and innovation.
- Benefits: Earn while you learn, enjoy holiday leave, and receive dedicated training support.
- Other info: Flexible hybrid working options available, promoting work-life balance.
- Why this job: Kickstart your career in education administration with real impact and growth opportunities.
- Qualifications: Must be 16 or over and not in full-time education; enthusiasm for learning is key.
The predicted salary is between 18500 - 25000 £ per year.
Main purpose of the job
The main purpose of this role is to assist with providing excellent and comprehensive administrative support for Undergraduate and/or Postgraduate programmes by working in close collaboration with the Programme Administration team. You will act as a first point of contact for staff and students, carry out general administrative tasks, maintain records and files, and ultimately support delivering a high quality administrative service to students, colleagues and partners, working in collaboration with academic and professional services colleagues across IOE and UCL.
This is a Level 3 Business Administration Apprenticeship opportunity, and the successful candidate will be provided relevant training, support and supervision to develop and learn on the job. The Apprentice will undertake Level 3 Business Administration training both in the workplace and with our training provider to develop the necessary knowledge and skills to become qualified. The apprentice will be supported throughout the apprenticeship by a Line Manager and Mentor who will meet with them regularly to guide them through the apprenticeship, discuss their progress, set and monitor appropriate targets, ensure the apprentice is attending and completing their training and development and that appropriate standards of performance and conduct are met. The first six months of the programme will be probationary and there will be regular reviews to ensure that expected progress is made. The apprentice will only continue if their performance at both work and at the training provider meets the requisite standards.
Duties and responsibilities:
- Assisting with the day-to-day administration of learning and teaching on Undergraduate and/or Postgraduate programmes;
- Dealing with routine enquiries around programme administration and signposting to relevant services;
- Drafting and proof reading/editing of documents, templates and communication;
- Entering data and maintaining accurate and up-to-date records and files;
- Providing support with data collation for reporting purposes;
- Disseminating programme materials and providing information about programmes through a variety of media;
- Assisting in the administration of electronic student records, virtual learning environments and other online resources, keeping them up to date and accurate in collaboration with colleagues as required;
- Liaising with other groups and individuals in the Institute, and elsewhere, in support of joint activities;
- Contributing to identifying and implementing areas for improvement;
- Assisting with induction, support, and mentoring activities for students;
- Arranging committee and working group meetings and taking minutes;
- Providing cross-cover and support for other programmes on occasion (e.g. during short-term absence or peak times), including providing cover for colleagues;
- Providing support with events organisation;
- Keeping up-to-date with guidelines, policies and procedures and attending relevant training;
- Undertake other duties commensurate with the level of this role as may reasonably be requested.
In addition, the post holder will be expected to actively follow and promote UCL policies, including Equal Opportunities and Race Equality policies. The staff member will have a responsibility to carry out their duties in a way that embodies UCL’s environmental and social sustainability values, actively supporting UCL’s Sustainability Strategy, policies and objectives within the remit of their role. To maintain an awareness and observation of fire and health and safety regulations. To carry out any other duties commensurate with the grade and purpose of the post. The successful candidate will need to meet UCL’s expectations of core behaviours as outlined in https://www.ucl.ac.uk/human-resources/policies-advice/core-behaviours-framework. As duties and responsibilities change the job description will be reviewed and amended in consultation with the post holder. UCL is currently trialling hybrid working and it may be possible for the successful applicant to work remotely for up to 60% of the week depending on their location and requirements of the role. This can be discussed during the recruitment process.
To become an apprentice, you must:
- be 16 or over
- not already be in full-time education
As an apprentice you’ll:
- complete a level 3 Business Administration apprenticeship standard
- have regular one to one sessions with a dedicated trainer either remotely or through visits to your workplace
- learn and train for a specific job
- get paid and receive holiday leave
- get hands-on experience in a real job
- study for 6 hours of your working hours
- complete assessments during and at the end of your apprenticeship
- be on a career path with lots of future potential
- be entitled to a TOTUM membership
Education Business Administrator Apprentice in London employer: Inspiro Learning
Inspiro Learning is an exceptional employer, offering a nurturing environment for aspiring Early Years Practitioners in Littlewick Green. With a strong focus on hands-on experience and professional development, employees benefit from dedicated mentoring and a clear career progression path, all within a supportive and engaging workplace culture that prioritises the growth of both children and staff.
StudySmarter Expert Advice🤫
We think this is how you could land Education Business Administrator Apprentice in London
✨Maximise Your Local Education Network
Tap into your school or college’s career services as they often have connections with local education businesses, including potential apprenticeship opportunities. Attend any workshops or career fairs they host, as they can be a goldmine for meeting representatives from companies like Inspiro Learning.
✨Show Off Your Passion for Digital Learning
Get involved in online communities that focus on digital learning and education. Join forums, participate in webinars, and contribute to discussions on platforms like Twitter or LinkedIn. This not only gives you insider knowledge but also shows companies like Inspiro Learning that you're genuinely engaged in the field.
✨Be Ready for a Practical Assessment
Since this is an apprenticeship, be prepared to showcase your skills through practical assessments or tasks during interviews. Research common tasks in the digital-learning space and practice how you’d approach them, as this will help you stand out when applying to Inspiro Learning.
✨Craft Your Application for Impact
When applying for the apprenticeship, tailor your application to highlight any relevant skills or experiences you have with digital tools or teaching methods. Personalise it for Inspiro Learning, and don’t forget to express your enthusiasm for both education and technology!
We think you need these skills to ace Education Business Administrator Apprentice in London
Some tips for your application 🫡
Show Your Passion for Learning:When applying for an apprenticeship in digital learning and education, make sure to highlight your passion for education and technology. We want to see how motivated you are to grow and learn throughout your apprenticeship with us at Inspiro Learning.
Include Relevant Projects.:If you've worked on any tech-related projects or created educational content, definitely mention those! These can really demonstrate your skills and understanding of digital learning tools, which is crucial for the role of Education Business Administrator Apprentice.
Be Clear About What You Want to Learn:In your cover letter, don’t be shy about sharing what you hope to achieve during your apprenticeship. Whether it’s mastering certain tools or gaining teaching experience, we want to know how you plan to make the most of your time with us at Inspiro Learning.
Polish Your CV for Education:Make sure your CV highlights any relevant education or certifications that pertain to digital learning. This could include your coursework, any workshops you attended, or even online courses – anything that shows your dedication to the field and your readiness for an apprenticeship.
How to prepare for a job interview at Inspiro Learning
✨Show Your Passion for Digital Education
During the interview, let your enthusiasm for digital learning shine through. Share experiences where you've used online tools or platforms, or even projects where you created educational content. This will show Inspiro Learning that you're not just looking for any role, but you genuinely care about making a difference in the digital education space.
✨Prepare for Scenario-based Questions
Given that it's a digital learning role, expect scenario-based questions that will test your problem-solving skills. Think about situations where you've had to adapt to new technologies or engage with learners remotely. It’s all about demonstrating your ability to thrive in an ever-evolving digital environment!
✨Highlight Your Learning Agility
As an apprentice, you’ll need to show your eagerness to learn. Discuss any relevant courses you've taken, online certifications, or workshops that can highlight your commitment to professional growth. Let Inspiro Learning know you're ready to absorb knowledge like a sponge!
✨Familiarise Yourself with Digital Tools
Brush up on popular digital education tools that might be relevant to the role, such as LMS platforms, video conferencing tools, or content creation software. We might even get into technical discussions about these tools in the interview, so being able to articulate your thoughts and experiences with them will definitely give you an edge!
