At a Glance
- Tasks: Support HR and payroll processes, ensuring smooth operations for our veterinary team.
- Company: Join the UK's number one vet care provider, dedicated to healthier animals and happier owners.
- Benefits: Enjoy 6.6 weeks' annual leave, healthcare cash plan, and ongoing learning opportunities.
- Other info: Collaborative culture with excellent career growth and values-led focus on community.
- Why this job: Make a real difference in a supportive environment while developing your HR skills.
- Qualifications: Experience in HR or payroll, strong organisational skills, and attention to detail.
The predicted salary is between 25000 - 27744 £ per year.
At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we’re trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners. Pride Veterinary Centre is a multi-disciplinary veterinary referral centre that serves as the central small animal hospital for the Scarsdale Veterinary Group, while also providing referral services to veterinary practices across the Midlands and beyond. The hospital offers specialist services in Anaesthesia, Diagnostic Imaging, Medicine, Surgery, Neurology, Oncology, Ophthalmology, Cardiology, Exotics and Dermatology. With 24/7 veterinary care supported by our on‑site Vets Now team and access to a wide range of state‑of‑the‑art equipment, Pride Veterinary Centre provides an exceptional clinical environment.
We are seeking a highly organised and proactive HR & Payroll Administrator to join our team. This role is essential to the smooth running of the hospital and practice sites, supporting colleagues with high‑quality HR and payroll administration. This is a full‑time role working 37.5 hours per week, Monday to Friday.
How You’ll Make a Difference
As a HR & Payroll Administrator, you’ll play a key role in supporting the smooth operation of the hospital and wider practice network, providing high‑quality HR and payroll administration throughout the colleague lifecycle. You will bring strong administrative skills and a highly organised approach. With the ability to handle sensitive and confidential information professionally, communicate effectively, and manage competing deadlines, you will contribute to a positive and efficient working environment. Your attention to detail, confidence working with Microsoft Office and data, and collaborative, supportive approach will help ensure a high‑quality service for colleagues and managers alike.
Key Responsibilities
- Recruitment & Onboarding
- Communicating with new starters to collect onboarding information
- Managing visa requirements, including liaising with central teams and issuing or renewing Certificates of Sponsorship where required
- Creating and maintaining personnel files, including right‑to‑work and visa documentation
- Creating offers within Lever and reviewing employment contracts
- Uploading new starter documentation into Dayforce
- Arranging VDS cover where required
- Ordering uniforms, name badges and arranging security access
- Submitting IT requests for system access and equipment
- Preparing new starter welcome packs
- Completing first‑day onboarding activities and payroll checks
- HR Administration
- Managing the full employee leaver process
- Supporting absence management processes, reporting and system accuracy
- Supporting probation processes and maintaining tracking records
- Taking notes during disciplinary, grievance and other formal meetings
- Maintaining accurate personnel records and compliance documentation
- Delivering timely and accurate HR administrative support
- Payroll
- Processing overtime, one‑time payments, absence‑related adjustments and payroll changes
- Completing monthly payroll cut‑off activities and approval checks
- Responding to payroll queries and resolving issues where possible
- Liaising with the central payroll team on escalated matters
- Reporting & Data Management
- Producing regular HR and payroll reports
- Supporting ad hoc reporting requests from managers
- Maintaining accuracy across spreadsheets, HR systems and reporting tools
- Manager Support & Process Improvement
- Reviewing current processes and identifying opportunities for improvement
- Supporting engagement, wellbeing and service improvement initiatives
You Might Be a Great Fit If…
- Previous experience within HR, payroll or a similar administrative role
- Strong organisational skills with excellent attention to detail
- The ability to manage confidential information with discretion and professionalism
- Strong communication and interpersonal skills
- Confidence using Microsoft Office applications and working with data
- The ability to prioritise workloads and manage competing deadlines
- A collaborative and proactive approach to problem‑solving
How We’ll Support You
- A key role within a supportive and collaborative practice team
- Ongoing learning and development supported by experienced colleagues and practice teams
- A values‑led culture focused on care, community and continuous improvement
What We Offer Our Team
- 6.6 weeks' annual leave
- Additional annual leave for your birthday
- Increasing annual leave entitlement with length of service
- Enhanced family‑friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay
- Healthcare Cash Plan
- Cycle to Work scheme
- Learning and development opportunities via the inspiring vet care Academy
- Pension scheme
- Discounted staff pet care
- Voluntary benefits including Green Cars salary sacrifice scheme
- Access to discounts and cashback with hundreds of participating retailers
HR & Payroll Administrator employer: Inspiring Vet Care
At Inspiring Vet Care, we prioritise our people and their professional growth, making us an exceptional employer for those passionate about animal care. Located at the state-of-the-art Pride Veterinary Centre, you will thrive in a supportive and collaborative environment, with access to ongoing learning opportunities and a values-led culture that emphasises care and community. Enjoy generous benefits including 6.6 weeks' annual leave, enhanced family-friendly policies, and a commitment to employee wellbeing, all while contributing to the UK's leading veterinary care network.
StudySmarter Expert Advice🤫
We think this is how you could land HR & Payroll Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Inspiring Vet Care!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Inspiring Vet Care.
We think you need these skills to ace HR & Payroll Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Inspiring Vet Care. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Inspiring Vet Care and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Inspiring Vet Care. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Inspiring Vet Care's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Inspiring Vet Care
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Inspiring Vet Care.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Inspiring Vet Care will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Inspiring Vet Care and how you would contribute to adapting HR strategies.
