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- Tasks: Be the friendly face of our office while managing calls, mail, and supplies.
- Company: Join a vibrant team in the music industry with a creative atmosphere.
- Benefits: Gain valuable experience, flexible hours, and a fun work environment.
- Why this job: Perfect for those who love multitasking and want to support a dynamic team.
- Qualifications: Strong communication skills and a knack for organisation are key.
- Other info: Opportunity to grow and learn in a fast-paced, exciting workplace.
The predicted salary is between 24000 - 36000 £ per year.
Responsibilities:
- Front of House duties: meet & greet guests; manage reception calls, mail/packages and office supplies; manage Artist fan mail; arrange courier collection & posting; arrange ground transport for staff; prepare boardroom for meetings; maintain a tidy and organised office workspace.
- Manage daily UK & USA Music Charts.
- Assist with the Warehouse Project: organise & catalogue items; and database work.
- Assist HR & Ops Manager and Personal Finance & Ops Manager: coordination of office maintenance; monitoring utility accounts & sending invoices for records and/or payment to the accountant; taxing company vehicles.
- When required assist with the coordination of various projects & suppliers; organise office social events; daily admin and maintain files & records.
- Assist with Telecoms & IT: provide support to staff when required; troubleshoot issues with service providers, order & onboard new equipment.
- Assist with Office Security: manage office keys; Keyholders and general maintenance of security/alarm system.
- Day-to-day management of Office Cleaning: consult with cleaning company; monitor standards; manage & order supplies when required.
- Booking travel arrangements for office & house staff: flights, hotels & accommodation when required.
- Support EA to Principals and EA to Chief of Staff with various tasks including gift arrangements for birthdays & Christmas and ad hoc tasks.
- Provide holiday cover for EA to COO.
- Provide support, perform general admin duties and ad hoc requests for the wider team.
Knowledge, Skills and Experience:
- Discretion.
- Clear and effective communication skills (both written & verbal).
- Excellent time management skills.
- Ability to multi-task and prioritise work, anticipate problems before they arise and work both independently and with the team to find solutions.
- Ability to work in a fast-paced environment with an organised, methodical and calm approach.
- Ability to operate in a dynamic, constantly evolving environment.
- Experience with MS Office (Outlook, Teams, Excel, Word, PowerPoint) and Zoom (booking, circulating, hosting and recording).
Office Assistant in London employer: Inspiring Interns
Contact Detail:
Inspiring Interns Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant in London
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s vibe. Check out their social media and website to see how they interact with clients and employees. This will help you tailor your responses and show that you’re a great fit.
✨Tip Number 2
Practice makes perfect! Grab a friend or family member and do some mock interviews. Focus on common questions for an Office Assistant role, like how you handle multitasking or manage time effectively. The more comfortable you are, the better you'll perform!
✨Tip Number 3
Show off your skills! Bring examples of your previous work or projects that highlight your organisational skills and ability to manage multiple tasks. Whether it’s a neat portfolio or a digital presentation, having something to showcase can really set you apart.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds. Plus, it shows you’re genuinely interested in the position!
We think you need these skills to ace Office Assistant in London
Some tips for your application 🫡
Show Off Your Communication Skills: Since clear communication is key for this role, make sure your application reflects that. Use straightforward language and keep it concise. We want to see how you express yourself in writing!
Highlight Your Organisational Skills: This job involves juggling multiple tasks, so don’t shy away from showcasing your organisational prowess. Share examples of how you've managed various responsibilities in the past. We love a well-structured application!
Tailor Your Application: Make sure to customise your application to fit the job description. Mention specific responsibilities from the listing and relate them to your experience. We appreciate when candidates take the time to connect the dots for us!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Inspiring Interns
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Office Assistant. Familiarise yourself with tasks like managing reception calls, coordinating office maintenance, and assisting with HR duties. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since clear communication is key for this role, prepare examples of how you've effectively communicated in previous jobs. Whether it's handling guest inquiries or coordinating with suppliers, be ready to discuss specific situations where your communication made a difference.
✨Demonstrate Your Organisational Skills
This job requires excellent time management and the ability to multitask. Think of instances where you've successfully juggled multiple responsibilities or organised events. Share these stories during your interview to highlight your organisational prowess.
✨Be Ready for Problem-Solving Questions
Expect questions about how you would handle unexpected challenges, like troubleshooting IT issues or managing office supplies. Prepare by thinking of past experiences where you identified problems and implemented effective solutions. This will show your proactive approach and adaptability.
