Assistant Project Manager in London

Responsibilities:

• Estimate Generation – approx 35%: Utilize architectural drawings and/or historical data to generate accurate project estimates. Collaborate with directors to ensure estimates align with project requirements and budget constraints.
• Communication Management - approx 10%: Handle inbound office communication both internally and externally. Filter and prioritize communication between internal supply chain teams and external stakeholders. Maintain clear and concise communication channels to ensure project progress and resolve any issues promptly. This will include our weekly update to ensure there is clarity of what expectations and priorities are for each week.
• Project Management assistance - approx 15%: Help manage smaller ad hoc graphic requirements for stakeholders, ensuring quality and timeliness. Track timelines and deliverables from various stakeholders, ensuring milestones are met. Maintain adequate levels of materials for the operations team. Ensure Risk assessments and method statements are generated prior to project start on site dates. Attend externally install sites from time to time to build positive relationships with on-site teams and stakeholders.
• Pre-qualification questionnaire compliance – approx 10%: Help directors oversee the completion and submission of Pre-Qualification Questionnaires to ensure the company remains eligible for tendering on construction projects. Coordinate with various departments to gather necessary information and documentation. Maintain an up-to-date database of company qualifications, certifications, and compliance documents. Review and update PQQ responses to reflect the most current company data and capabilities. Manage the PQQ submission process, ensuring deadlines are met and submissions are complete.
• Research and Innovation - approx 5%: Undertake research on new ad hoc projects aimed at adding value to clients. Identify opportunities for innovative and/or sustainable materials solutions within projects for Director approval. Gather appropriate graphic and visual content for external marketing agency.
• Content Quality: Ensure all visuals and text meet high-quality standards, with a resolution suitable for both digital and print media.
• Brand Alignment: All content should align with the company’s branding guidelines, including colour schemes, fonts, and logos.
• Originality: Encourage the creation or sourcing of original graphics that are unique to our brand and not simply generic stock images.
• Relevance: Visuals must be relevant to the current marketing campaigns, promotional materials, or themes being promoted.
• Financial Oversight - approx 25%: Finalize project completion costs monthly for review and approval by the Director and finance team. Monitor project budgets, expenses, and resource allocation to ensure financial objectives are met. Review cost queries from quantity surveyors and formulate agreed response with directors.
• Summary and general qualities: Assist directors in project execution and overall company operations as required.
• Self-Sufficiency: Ability to work independently and proactively manage tasks and responsibilities.
• Organization: Maintain a high level of organization in managing project details, timelines, and communications.
• Attention to Detail: Meticulously review project components, financial data, and communications for accuracy.
• Communication Skills: Excellent written and verbal communication skills for effective collaboration and stakeholder management.
• Efficiency: Ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Problem-Solving: Proactively identify and address project issues, finding creative solutions to challenges.
• Client-Facing: Represent the organization professionally, build positive relationships with clients, and understand their needs.
• Positive Attitude: Approach tasks with enthusiasm, a can-do attitude, and a willingness to take on new challenges.
• Analytical Skills: Ability to analyse complex project requirements, data, and processes to drive informed decision-making.

Additional Benefits:

• Company social events throughout the year.
• Performance related bonus paid in December.
• Flexible working pattern – approx. 2.5 days in office.