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- Tasks: Support the bid process from opportunity identification to tender submission.
- Company: Join a dynamic Digital Software Consultancy offering innovative solutions.
- Benefits: Earn up to £25K with clear career progression and ongoing training.
- Why this job: Perfect for those who love organizing, writing, and collaborating on impactful projects.
- Qualifications: Strong communication skills and familiarity with Microsoft Office required.
- Other info: 15-month apprenticeship with formal qualification in bid management.
Bid Coordinator Apprentice – Up to £25K – Kent / Onsite
UK applicants only as sponsorship isn’t available for this role.
ABOUT THE CLIENT
Our client is a Digital Software Consultancy and are currently looking for an Apprentice Bid Coordinator to join their dynamic team! They offer innovative digital and cyber security solutions to their clients who are from the public and private sectors. You'll be assisting on interesting large-scale Government and private sector projects.
This Is a great opportunity for a someone looking to utilise their love for organising and talking with people with their passion for copywriting/drafting documents or proofreading other people's work. There Is scope for the right candidate to develop a career as Bid Manager or Bid Writer.
ROLE OBJECTIVE
We are seeking an organised and detail-oriented Apprentice Bid Coordinator to support the end-to-end bid process, from opportunity identification through to tender submission. This role involves assisting in coordinating the timely delivery of high-quality proposal documentation, collaborating closely with the Bid Manager, Bid Writer and internal stakeholders, managing deadlines, and ensuring all bid requirements are met.
The successful candidate will obtain formal qualification in bid management, linked to an Internally recognised formal qualification In bid management, The Association of Proposal Management Professionals. They will also be coached in bid and copywriting.
RESPONSIBILITIES
- Assist in the preparation, submission, and tracking of bids, ensuring alignment with client requirements and company standards.
- Candidate will be coached how to write case studies, standard selection questionnaires and general responses.
- Documentation Coordination: Organise, review, and manage all bid documentation, including templates, responses, and supporting materials.
- Liaise with internal teams (e.g., sales, technical, finance, legal) to gather relevant information, clarifications, and approvals for each bid.
- Ensure all bids are compliant with internal and external guidelines, including formatting, legal requirements, and company branding.
- Maintain accurate records in bid management software, including bid progress, key dates, and outcomes.
- Track and manage bid timelines, ensuring all key milestones are met and identifying any potential risks to delivery.
- Support the quality assurance process by proofreading, reviewing, and editing bid documents to ensure accuracy and consistency.
- Assist with post-submission activities such as debriefs, feedback reviews, and updating bid libraries.
- Contribute to process improvements, identify best practices, and support in updating the bid template library and other bid resources.
ESSENTIAL EXPERIENCE
- Microsoft Office Suite (Word, Excel, PowerPoint), familiarity with bid management software
- Strong written and verbal communication skills, with attention to detail in editing and proofreading.
- Excellent time management skills and willingness to learn project organisation skills.
- Identifies and suggests improvements to streamline the bid process and increase efficiency.
- Duration of Apprenticeship: 15 months
Benefits:
- Salary up to £25K
- Clear pathways for career development and progression within the company. The successful candidate upon completing an apprenticeship could move Into a role as a Junior Bid Manager or Junior Bid writer.
- Formal apprenticeship training to become a Bid Manager via The Association of Proposal Management Professionals. Bid And Proposal Co-ordinator Apprenticeship Level 3 – JGA – Developing Futures On the job copywriting and project management coaching. from experienced bid professional and trainer. Ongoing training and development opportunities to help you grow in your role.
- Join a collaborative, friendly, and ambitious team that values work-life balance and personal growth.
Bid Coordinator Apprentice employer: Inspirec
Contact Detail:
Inspirec Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator Apprentice
✨Tip Number 1
Familiarize yourself with the bid management process. Understanding the key stages of bid preparation, submission, and tracking will give you a solid foundation to discuss during your interview.
✨Tip Number 2
Showcase your organizational skills by preparing examples of how you've managed projects or tasks in the past. Being able to articulate your experience in coordinating deadlines and documentation will impress the hiring team.
✨Tip Number 3
Brush up on your copywriting and proofreading skills. Since this role involves drafting and reviewing documents, demonstrating your attention to detail and ability to communicate clearly will be crucial.
✨Tip Number 4
Network with professionals in the bid management field. Engaging with industry experts can provide insights into best practices and may even lead to valuable connections that could help you land the job.
We think you need these skills to ace Bid Coordinator Apprentice
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Bid Coordinator Apprentice position. Understand the responsibilities and skills required, and think about how your experiences align with them.
Tailor Your CV: Customize your CV to highlight relevant experiences, particularly in organizing, communication, and any writing or proofreading tasks you've undertaken. Make sure to emphasize your attention to detail and time management skills.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for the role and the company. Mention specific aspects of the job that excite you, such as the opportunity to work on large-scale projects and develop your skills in bid management.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. This is crucial for demonstrating your attention to detail, which is essential for the role.
How to prepare for a job interview at Inspirec
✨Show Your Organisational Skills
As a Bid Coordinator Apprentice, you'll need to demonstrate your ability to organise and manage documentation effectively. Be prepared to discuss any previous experiences where you successfully coordinated projects or managed multiple tasks simultaneously.
✨Highlight Your Communication Abilities
Strong written and verbal communication skills are essential for this role. During the interview, share examples of how you've effectively communicated with team members or clients in the past, especially in situations that required clarity and attention to detail.
✨Demonstrate Your Attention to Detail
Proofreading and editing are key responsibilities in this position. Bring along samples of your writing or documents you've edited, and be ready to explain your process for ensuring accuracy and consistency in your work.
✨Express Your Willingness to Learn
This apprenticeship is all about growth and development. Show enthusiasm for learning new skills related to bid management and copywriting. Discuss any relevant courses or training you've undertaken, and express your eagerness to gain further knowledge in the field.
