Level 3 Business Administrator Apprenticeship – Preston Park Primary School in Wembley

Introduction

This apprenticeship offers an exciting opportunity for a motivated and enthusiastic individual to gain valuable experience within a busy school administration and finance environment. You will develop key administrative, organisational, communication, and finance skills while supporting the smooth day-to-day operation of the school.

About the Employer

Inspire ATA is an official Flexi-Job Apprenticeship Agency, licenced by the Department for Education. Currently ranked 1st in the Rate My Apprenticeship Top 100 Apprenticeship Employers in the UK Award 2024-2025. Inspire ATA specialises in creating apprenticeship opportunities, where we recruit and employ the apprentice on behalf of our host clients, enabling us to offer additional support and a better experience for both the apprentice and the client as the experts in the industry. We arrange the most suitable and appropriate apprenticeship training from one of our partnered training providers. If you are successful in securing an apprenticeship with Inspire ATA, it is important to understand that Inspire ATA will be your employer and the apprenticeship placement will be a separate organisation that simply hosts you as an apprentice. As a Flexi-Job Apprenticeship Agency, Inspire ATA performs an important role in developing the UK labour market and it is our responsibility to ensure that talent is recognised, developed, and matched with business needs, whatever the background of the individual, irrespective of gender, race, disability, age, religion or belief, relationship orientation, marital or civil partnership status, pregnancy or maternity and gender reassignment. We are proud of the diverse nature of our business and work with clients to ensure that all candidates are treated with courtesy and respect.

What You'll Do

Main Duties:

• Provide day-to-day administrative support to the Interim Federation Business Manager and Admin/Finance Officer
• Maintain a high level of confidentiality regarding staff and pupil information
• Maintain, update, and file HR records both electronically and in hard copy
• Assist with recruitment administration in line with school policies and safeguarding procedures
• Input and retrieve information using the school’s Management Information System (MIS)
• Type and prepare correspondence including emails, letters, memos, reports, and staff briefing notes
• Answer and make telephone calls professionally and efficiently
• Copy, laminate, scan, and prepare documents as required
• Arrange meetings, manage paperwork, and maintain electronic diaries
• Learn how to take accurate minutes during meetings and transcribe them
• Support the Senior Leadership Team and Interim Federation Business Manager with projects, publications, and documentation
• Provide front-office cover for absent colleagues when required
• Liaise with external agencies and suppliers where appropriate
• Prepare meeting rooms and refreshments for visitors and meetings
• Support the Admin/Finance Officer with processing requisition orders and purchase orders
• Check orders for accuracy and distribute documentation to suppliers and budget holders
• Assist with invoice processing in accordance with Local Authority and School Financial Handbook procedures
• Investigate and resolve supplier invoice queries and arrange returns, refunds, or credit notes
• Respond to queries from suppliers, budget holders, staff, and debtors
• Chase outstanding payments from parents and staff
• Help monitor school stock supplies and support cost-effective ordering procedures
• Distribute stock and supplies to staff members
• Support the school during pupil lunchtimes when required
• Undertake any other reasonable duties as directed by the school

Training Outcome

• Potential full-time employment opportunities within school administration or finance for the right candidate upon successful completion of the apprenticeship

Skills Required

• Communication skills
• IT skills
• Attention to detail
• Organisation skills
• Customer care skills
• Administrative skills
• Logical
• Team working
• Initiative
• Non judgemental
• Patience

Qualifications

• Essential - GCSE - English - A*-C/9-4 or Level 2 equivalent
• Essential - GCSE - Maths - A*-C/9-4 or Level 2 equivalent

Course Information

Course: Business administrator (level 3)

Level: 3

Route: Business and administration

Apprenticeship Level: Advanced

Working Arrangements

Working Week: Monday to Friday, 8.30am - 3.00pm (30-minute break).

Expected Duration: 1 Year 6 Months

Training Provider: LET ME PLAY LIMITED