At a Glance
- Tasks: Provide high-quality admin support and assist with school events and activities.
- Company: Join Jane Austen College, a thriving and inclusive academic community.
- Benefits: Generous leave, health plan, pension scheme, and discounts on various services.
- Other info: Opportunities for personal development and a structured induction programme.
- Why this job: Make a difference in students' lives while developing your skills in a supportive environment.
- Qualifications: Strong organisational skills, good communication, and experience in admin or front-of-house roles.
The predicted salary is between 22374 - 22729 € per year.
Jane Austen College is seeking to appoint a dedicated Administration Assistant to join our team within our thriving, academic, and inclusive school community. The successful candidate will provide high‑quality administrative and pastoral support, working collaboratively with senior leaders, office staff, teachers, pupils, and parents. This role requires an efficient, professional, and positive approach to ensure the smooth operation of key school functions.
Key Responsibilities
- Serve as a visible and welcoming member of staff, greeting parents, visitors, and stakeholders in a professional manner.
- Respond promptly and effectively to telephone calls, emails, and general enquiries.
- Maintain office supplies, including the completion of purchase orders where required.
- Assist with the organisation and administration of school events such as parents’ evenings and open evenings.
- Support the planning, administrative processes, and financial arrangements related to school trips and after‑school activities.
- Undertake a range of administrative duties to ensure that office functions meet the needs of the school, with particular support to the attendance and pastoral teams.
- Provide assistance with reprographics, reception cover, and breaktime duties as required.
- Undertake first‑aid training and participate in the school’s rota of first‑aiders.
About You
- You will be an individual with strong organisational skills, excellent communication abilities, and a high level of attention to detail.
- You will demonstrate adaptability, effective problem‑solving skills, good time management, and confidence in working with a range of digital systems.
- Good numeracy and literacy skills, including GCSE (or equivalent) in Maths and English.
- Experience working as a receptionist or in a front‑of‑house role.
- General administrative experience within a busy environment.
- Confidence in using Office 365, ICT equipment, and reprographics tools.
- Ability to work effectively in a fast‑paced setting.
- Basic knowledge of first aid.
- Prior experience of working in a school or with young people.
- Experience of financial administration, including purchase orders and invoicing.
- Knowledge of safeguarding procedures and expectations within an educational setting.
Benefits
- Generous annual leave, and access to the Local Government Pension Scheme (LGPS) with excellent employer contributions.
- Health Plan and Employee Assistance Programme, including 24/7 virtual GP access, mental health support and claim‑back options for healthcare costs.
- Cycle‑to‑work scheme, retail and theatre discounts (including discounted shopping vouchers, dentist and gym memberships), and salary sacrifice options (including home technology).
- Free parking at most sites.
- Personalised CPD and development programmes.
- A structured and specific induction programme.
Inspiration Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All staff appointments are subject to satisfactory references and enhanced Disclosure and Barring Service checks. We are an equal opportunities employer.
Administration Assistant in Norfolk employer: Inspiration Trust
Jane Austen College is an exceptional employer, offering a supportive and inclusive work environment where staff are valued and encouraged to grow. With generous benefits such as access to the Local Government Pension Scheme, health plans, and personalised professional development opportunities, employees can thrive both personally and professionally. Located in a vibrant academic community, this role as an Administration Assistant allows you to make a meaningful impact while enjoying a collaborative culture that prioritises the welfare of children and young people.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant in Norfolk
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Jane Austen College on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the role of Administration Assistant. We recommend using the STAR method to structure your answers – it helps you showcase your experience effectively!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can help you feel more confident when you walk into that interview room.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for the team.
We think you need these skills to ace Administration Assistant in Norfolk
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A friendly tone can make a great impression and show us that you're a good fit for our school community.
Tailor Your Application:Make sure to tailor your application to the specific role of Administration Assistant. Highlight your relevant experience and skills that match the job description. This shows us that you've done your homework and are genuinely interested in the position.
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the important bits without unnecessary fluff!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do, so why not give it a go?
How to prepare for a job interview at Inspiration Trust
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Administration Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing office supplies and supporting school events. This will help you demonstrate how your skills align perfectly with what they’re looking for.
✨Showcase Your Communication Skills
As this role involves interacting with parents, visitors, and staff, it’s crucial to highlight your communication abilities. Prepare examples of how you've effectively handled enquiries or resolved issues in previous roles. Practising clear and confident responses will also help you shine during the interview.
✨Demonstrate Your Organisational Skills
Being organised is key for an Administration Assistant. Bring along examples of how you've managed multiple tasks or projects simultaneously. You could even mention specific tools or methods you use to stay organised, which will show that you’re proactive and ready to tackle the fast-paced environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the school culture, support for professional development, or how the administration team collaborates with teachers. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
