At a Glance
- Tasks: Join a dynamic team managing admin tasks in the construction industry.
- Company: Insite International, a leader in commercial construction maintenance.
- Benefits: Earn £12.71/hour with free parking and training support.
- Other info: Enjoy stable hours and a friendly team atmosphere.
- Why this job: Perfect for organised individuals who thrive in a busy office environment.
- Qualifications: Previous admin experience and strong communication skills required.
The predicted salary is between 26500 - 27500 £ per year.
Insite International are recruiting on behalf of one of our Clients within the Construction Industry. They specialise in the maintenance, repair and refurbishment of commercial glazed roof lights, facades, canopies and windows. They are looking to take on a new Office Administrator to join the team based in Rotherham.
About the role:
- Salary: £12.71 Per Hour
- Hours: 40 Hours Per Week, Monday to Friday (8am – 4pm)
- Duration: Permanent Position with 3 Months Probation
- Start Date: Immediate
- Location: Office based full time
This is a varied, hands-on role suited to someone who enjoys being busy, keeping things in order, and proactively staying on top of tasks. You’ll handle a mix of admin, document control, scheduling support, and basic finance admin.
Key responsibilities:
- Provide general administrative support including filing, scanning, document management and data entry
- Answer and direct phone calls and emails professionally
- Maintain and update training records/databases, ensuring employee and subcontractor compliance stays current
- Manage site paperwork, including issuing RAMS via OpenSign and tracking subcontractor paperwork and timesheets
- Monitor and manage new enquiries as they come in
- Support quote follow-ups: update spreadsheets, track weekly to-do lists, and flag anything missed
- Maintain monthly business cost trackers and project cost trackers
- Process subcontractor invoices and assist with weekly payroll administration
- Support company vehicle administration: monthly checks, MOTs, servicing schedules
- Diary support: help schedule site meetings and projects, keep calendars up to date, and issue weekly work schedules/instructions
- Complete and send supplier forms as required
- Compile and issue job packs to subcontractors as needed
- Order and maintain office supplies and support with other ad hoc tasks
What we’re looking for:
- Previous experience in an administrative role (data entry, document control, office support)
- Highly organised with strong attention to detail
- Confident communicator by phone and email
- Able to prioritise, multitask and work independently
- Good IT skills (Outlook essential; SharePoint/Word/Excel advantageous)
- Proactive, positive attitude and a strong team mindset
Nice to have (not essential):
- Experience in construction admin or working with site teams/subcontractors
- Document control experience (job packs, compliance records, structured filing)
- Familiarity with RAMS (Risk Assessments and Method Statements) processes or related paperwork
What’s in it for you:
- Free parking
- Training provided and support to get up to speed
- Stable hours (Mon-Fri, 8:00am–4:00pm)
- Small team with a friendly, supportive office environment
- Opportunity to go permanent after the temporary period
How to apply: Please submit your CV or call (phone number removed).
Office Administrator in Rotherham employer: Insite International
Insite International offers a dynamic and supportive work environment for the Office Administrator role in Rotherham, where you will be part of a small, friendly team dedicated to excellence in the construction industry. With stable hours, free parking, and comprehensive training, this position not only provides a chance to develop your administrative skills but also fosters a culture of collaboration and growth, making it an ideal place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Rotherham
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Insite International, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Office Administrator at Insite International.
We think you need these skills to ace Office Administrator in Rotherham
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Insite International
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
