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- Tasks: Support admin tasks, manage documents, and keep the office running smoothly.
- Company: Join a dynamic construction company focused on innovation and teamwork.
- Benefits: Enjoy free parking, training, and stable hours in a friendly environment.
- Other info: Opportunity for permanent position after a successful probation period.
- Why this job: Perfect for those who love staying busy and making an impact in a supportive team.
- Qualifications: Previous admin experience and strong organisational skills are a must.
The predicted salary is between 25000 - 27000 £ per year.
Insite International are recruiting on behalf of one of our Clients within the Construction Industry. They specialise in the maintenance, repair and refurbishment of commercial glazed roof lights, facades, canopies and windows.
About the role
- Salary: £12.71 per hour
- Hours: 40 hours per week, Monday to Friday (8am-4pm)
- Duration: Permanent position with 3-month probation
- Start date: Immediate
- Location: Office based full time
This is a varied, hands-on role suited to someone who enjoys being busy, keeping things in order, and proactively staying on top of tasks. You will handle a mix of admin, document control, scheduling support, and basic finance admin.
Key responsibilities
- Provide general administrative support including filing, scanning, document management and data entry
- Answer and direct phone calls and emails professionally
- Maintain and update training records/databases, ensuring employee and subcontractor compliance stays current
- Manage site paperwork, including issuing RAMS via OpenSign and tracking subcontractor paperwork and timesheets
- Monitor and manage new enquiries as they come in
- Support quote follow-ups: update spreadsheets, track weekly to-do lists, and flag anything missed
- Maintain monthly business cost trackers and project cost trackers
- Process subcontractor invoices and assist with weekly payroll administration
- Support company vehicle administration: monthly checks, MOTs, servicing schedules
- Diary support: help schedule site meetings and projects, keep calendars up to date, and issue weekly work schedules/instructions
- Complete and send supplier forms as required
- Compile and issue job packs to subcontractors as needed
- Order and maintain office supplies and support with other ad hoc tasks
What we are looking for
- Previous experience in an administrative role (data entry, document control, office support)
- Highly organised with strong attention to detail
- Confident communicator by phone and email
- Able to prioritise, multitask and work independently
- Good IT skills (Outlook essential; SharePoint/Word/Excel advantageous)
- Proactive, positive attitude and a strong team mindset
Nice to have (not essential)
- Experience in construction admin or working with site teams/subcontractors
- Document control experience (job packs, compliance records, structured filing)
- Familiarity with RAMS (Risk Assessments and Method Statements) processes or related paperwork
What’s in it for you
- Free parking
- Training provided and support to get up to speed
- Stable hours (Mon-Fri, 8:00am-4:00pm)
- Small team with a friendly, supportive office environment
- Opportunity to go permanent after the temporary period
Office Administrator employer: Insite International
Contact Detail:
Insite International Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Get your networking game on! Reach out to people in the construction industry, especially those who work in admin roles. A friendly chat can lead to insider info about job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about how your skills match the job description and be ready to share examples of your past experiences that highlight your organisational skills and attention to detail.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit for their team.
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to connect with us directly.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous admin experience and skills that match the job description. We want to see how your background fits with our needs, so don’t be shy about showcasing your organisational skills and attention to detail!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Office Administrator role. We love seeing a bit of personality, so feel free to share your enthusiasm for the construction industry and how you can contribute to our team.
Be Professional Yet Approachable: When writing your application, keep it professional but don’t forget to let your friendly side show through. We appreciate confident communicators, so make sure your tone reflects that while still being warm and inviting.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Insite International
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like document management and scheduling support. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise and keep things in order, as this will resonate well with the interviewers.
✨Communicate Confidently
Practice your communication skills before the interview. Since you'll be handling phone calls and emails, it's crucial to convey your thoughts clearly and professionally. Consider doing mock interviews with a friend to build your confidence and refine your responses.
✨Be Proactive and Positive
During the interview, showcase your proactive attitude and positive mindset. Share instances where you've taken the initiative in previous roles, especially in administrative tasks. This will highlight your suitability for a busy, hands-on role and align with the company’s values.