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- Tasks: Manage purchasing, invoicing, and logistics for exciting hospitality projects.
- Company: Join a dynamic team in the vibrant Soho area of London.
- Benefits: Enjoy opportunities for travel and a collaborative work environment.
- Why this job: Be part of a fast-paced role that supports global operations and enhances your skills.
- Qualifications: 3+ years in administration or finance; strong Excel skills required.
- Other info: This is an administrative role with no design work involved.
Location: Soho, London (with occasional travel to restaurants)
Start Date: June/July
Overview: We are seeking a highly organized and detail-oriented Purchasing Coordinator to join a dynamic team managing invoicing, purchasing, and logistics for hospitality projects across the UK, EU, US, and UAE. This is a fast-paced administrative role focused on supporting procurement operations from ordering to global shipping and spend reconciliation.
Key Responsibilities:
- Purchasing & Invoicing
- Raise and manage purchase orders across multiple international projects
- Liaise with suppliers, internal teams, and finance to ensure accurate invoicing and payment
- Maintain up-to-date FF&E schedules and cost trackers
- Monitor and report FF&E spending to project leads
- Reconcile project expenditures with finance team
- Logistics & Documentation
- Coordinate global shipping and delivery logistics
- Prepare import/export documentation and oversee customs procedures
- Record and archive FF&E certifications and compliance documents (CE, FR, etc.)
- Office & Storage Support
- Procure office supplies and assist with IT setup for new team members
- Maintain and manage inventory of the UK storage facility
- Additional Support
- Assist with small-scale procurement for existing restaurant enhancement needs
Requirements:
- 3+ years experience in administration, purchasing, or finance
- Advanced proficiency in Excel and Microsoft Office; experience with Google Docs
- Basic Adobe InDesign skills (a plus)
- Strong attention to detail and analytical mindset
- Excellent organizational and communication skills
- Able to multitask, manage deadlines, and solve problems independently
- Experience in logistics and procurement processes preferred
- Collaborative, professional, and committed to long-term growth
Note: This is an administrative role and does not involve design work.
Apply today
Purchasing Coordinator employer: Insignis
Contact Detail:
Insignis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchasing Coordinator
✨Tip Number 1
Familiarise yourself with the hospitality industry and its procurement processes. Understanding the specific needs and challenges of this sector will help you stand out during interviews.
✨Tip Number 2
Network with professionals in purchasing and logistics, especially those who work in hospitality. Attend industry events or join relevant online forums to make connections that could lead to valuable insights or referrals.
✨Tip Number 3
Brush up on your Excel skills, as advanced proficiency is a key requirement for this role. Consider taking an online course or practicing with real-world data to demonstrate your capabilities.
✨Tip Number 4
Prepare to discuss your experience with managing purchase orders and logistics in detail. Be ready to provide examples of how you've successfully handled similar responsibilities in past roles.
We think you need these skills to ace Purchasing Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration, purchasing, and finance. Emphasise your proficiency in Excel and Microsoft Office, as well as any experience with logistics and procurement processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully managed purchasing or invoicing in previous roles, and express your enthusiasm for the position.
Highlight Relevant Skills: In your application, clearly outline your skills that match the job requirements, such as your ability to multitask, manage deadlines, and solve problems independently. Use bullet points for clarity.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Insignis
✨Showcase Your Organisational Skills
As a Purchasing Coordinator, being organised is key. Prepare examples of how you've managed multiple projects or tasks simultaneously in your previous roles. This will demonstrate your ability to handle the fast-paced nature of the job.
✨Familiarise Yourself with Procurement Processes
Brush up on your knowledge of procurement and logistics processes. Be ready to discuss your experience with purchase orders, invoicing, and supplier management. This shows that you understand the core responsibilities of the role.
✨Highlight Your Excel Proficiency
Since advanced proficiency in Excel is a requirement, be prepared to discuss specific functions or tools you’ve used in past roles. You might even want to mention any complex spreadsheets you've created or managed.
✨Demonstrate Your Attention to Detail
Attention to detail is crucial for this position. Share examples of how your meticulous nature has positively impacted your work, such as catching errors in invoices or ensuring compliance with documentation.
