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For Companies At a Glance
- Tasks: Support daily operations, manage client requests, and oversee fleet administration.
- Company: Dynamic company in Portsmouth with a focus on operational excellence.
- Benefits: 25 days holiday, healthcare, life assurance, and wellness perks.
- Why this job: Join a supportive team and make a real impact on operational efficiency.
- Qualifications: Experience in admin roles; fleet management knowledge is a plus.
- Other info: Great opportunities for career growth and personal development.
The predicted salary is between 25000 - 26000 £ per year.
This role supports day-to-day operational delivery, coordinating client requests through online portals and managing service requests from quotation through to completion and invoicing. The position also includes responsibility for fleet administration, working closely with the Operations Manager to ensure smooth and efficient operations.
Key Responsibilities
- Coordinate client requests and operational activities via online portals
- Manage service requests from quotation to execution and invoicing
- Liaise with internal teams to meet customer service requirements
- Maintain accurate records across internal systems and customer portals
- Manage fleet administration including servicing, MOTs, repairs and hire vehicles
- Maintain vehicle service records and fleet maintenance plans
- Track driver schedules and activity using Samsara
- Support driver compliance, inspections and performance reporting
- Produce daily and monthly fleet and operational reports
- Identify trends and recommend operational improvements
- Provide cover for team members when required
Person Specification
- Previous experience in an office-based administrative role
- Fleet management, stock control or job planning experience desirable
- Understanding of IT asset or stock management systems advantageous
- Proficient in Microsoft Office (Word, Excel, Outlook)
Benefits
- 25 days annual leave plus bank holidays
- Option to buy up to 5 additional holiday days
- Healthcare and dental insurance
- Life assurance
- Cycle to work scheme
- Retail and gym discounts
- Access to a wellness centre
Locations
Operations Administrator in Cosham, Hampshire employer: Insignis
Contact Detail:
Insignis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Cosham, Hampshire
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they align with your skills. We recommend practising common interview questions and even role-playing with a friend to boost your confidence.
✨Tip Number 3
Showcase your skills during interviews! Bring examples of how you've managed client requests or improved operational processes in previous roles. This will help us see how you can contribute to our team as an Operations Administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team and makes it easier for us to track your progress.
We think you need these skills to ace Operations Administrator in Cosham, Hampshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Operations Administrator role. Highlight your relevant experience in office administration and fleet management, and don’t forget to mention your proficiency in Microsoft Office. We want to see how you can bring your skills to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've coordinated client requests or managed service activities in the past. We love seeing your personality come through!
Showcase Your Attention to Detail: As an Operations Administrator, attention to detail is key. In your application, make sure to demonstrate how you've maintained accurate records or managed schedules effectively. We appreciate candidates who can keep things organised and running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about what we do at StudySmarter!
How to prepare for a job interview at Insignis
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the key responsibilities like managing service requests and fleet administration. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role involves coordinating client requests and maintaining accurate records, be prepared to discuss your organisational skills. Bring examples of how you've successfully managed multiple tasks or projects in the past, especially in an office environment. This will demonstrate your ability to handle the demands of the job.
✨Familiarise Yourself with Relevant Software
The job mentions proficiency in Microsoft Office and possibly IT asset management systems. Brush up on your Excel skills and be ready to discuss any experience you have with similar software. If you can, practice using these tools beforehand to feel more confident during the interview.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare some thoughtful questions to ask about the company culture, team dynamics, or specific operational challenges they face. This shows that you're not just interested in the job, but also in how you can contribute to their success.
