Purchasing Assistant

Purchasing Assistant

Ipswich Full-Time No home office possible
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Purchasing Assistant

Location: Poole, Dorset

Salary Package: £27,000-30,000 per annum

Role Type: Full-time, permanent

Hybrid Working: 3 Days onsite

Reporting to: Supply Chain Manager

Role Profile

A great opportunity has risen for a Purchasing Assistant to join their supply chain team. In this role, you will be responsible for delivering high-levels of performance by optimising inventory levels, effective supplier management and supporting our servicing teams to meet customer expectations.

Main Responsibilities

  • Ensure system data is effectively maintained, re-order policies are appropriate and MRP demand signals are interpreted to support efficient management of required materials.
  • Effectively manage supplier relationships driving improved supplier performance, including supplier visits within the UK and overseas
  • Prepare Request for Quotations (RFQ’s) and negotiate terms with potential suppliers
  • Maintain SAP workflow tasks accordingly
  • Work with Planning team to maintain optimised inventory levels whilst maximising performance to customers.
  • Request order confirmation from suppliers and ensure they meet requirements and terms
  • Expedite orders with suppliers and coordinate issuing of delivery schedule priorities.
  • Action Quality Rejects and Quality Investigation Reports in a timely manner by liaising with suppliers and the quality personnel
  • Action goods receipt discrepancies and queries in a timely manner by liaising with suppliers and the goods-inwards personnel
  • Action invoice discrepancies and queries in a timely manner by liaising with suppliers and the finance personnel
  • Participate in negotiations, secure capacity and forecasting
  • Support the Supply Management function to record and monitor KPI’s to optimise supply chain performance in support of spares and production requirements
  • Communicate progress and escalate recurring issues to key stakeholders
  • Support other team members with regards to escalation of progressing issues with suppliers
  • Maintain safe working practises for self and others in accordance with the Company’s policy on Health and Safety

Development Responsibilities

  • Monitor, record and issue supplier “On Time Delivery” performance and support with the creation of action plans for improvement for under achieving suppliers
  • Keep management aware of the Strategic performance level by monitoring and reporting status.
  • Support implementation of Supply Chain Strategy, develop and maintain purchasing tools in line with Corporate and business requirement.
  • Implement where appropriate LEAN principles to improve efficiency in the supply chain areas of the business. A mix of direct support, training and coaching will be required to achieve this across the various departments.

Person Specification

  • Competent Administrator
  • Background in manufacturing/engineering type environments
  • Clear communicator, confident to liaise with suppliers and internal teams
  • Strong IT skills and familiarity with Microsoft Office
  • Experience with SAP, beneficial
  • Willing to learn new systems, processes
  • Good can-do attitude, can work under pressure when needed

Working Hours

  • 37.5 hours per week
  • 08:00-16:45 (Monday-Thursday), 08:00-12:30 (Fridays)

Benefit Package

  • 25 Days Holiday, plus bank holidays (32 total)
  • Option to work or use holiday over the Christmas Period
  • Pension Contribution; 3% employee, 8% employer
  • Life Assurance – 4x annual salary
  • Private Medical Cover
  • Income Protection
  • Employee Assistance Programme
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Contact Detail:

Insignis Talent Recruiting Team

Purchasing Assistant
Insignis Talent
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