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- Tasks: Support daily operations, manage client requests, and oversee fleet administration.
- Company: Join a dynamic team focused on efficient operational delivery.
- Benefits: 25 days annual leave, option to buy extra days, and a supportive work environment.
- Why this job: Be part of a team that drives operational excellence and customer satisfaction.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
- Other info: Opportunity for growth and development in a fast-paced setting.
The predicted salary is between 28800 - 43200 £ per year.
This role supports day-to-day operational delivery, coordinating client requests through online portals and managing service requests from quotation through to completion and invoicing. The position also includes responsibility for fleet administration, working closely with the Operations Manager to ensure smooth and efficient operations.
Responsibilities
- Coordinate client requests and operational activities via online portals
- Manage service requests from quotation to execution and invoicing
- Liaise with internal teams to meet customer service requirements
- Maintain accurate records across internal systems and customer portals
- Manage fleet administration including servicing, MOTs, repairs and hire vehicles
- Maintain vehicle service records and fleet maintenance plans
- Track driver schedules and activity using Samsara
- Support driver compliance, inspections and performance reporting
- Produce daily and monthly fleet and operational reports
- Identify trends and recommend operational improvements
- Provide cover for team members when required
Person Specification
- Previous experience in an office-based administrative role
- Understanding of IT asset or stock management systems advantageous
- Proficient in Microsoft Office (Word, Excel, Outlook)
25 days annual leave plus bank holidays. Option to buy up to 5 additional holiday days.
Operations Administrator in Portsmouth employer: Insignis Talent
Contact Detail:
Insignis Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their operations and think about how your skills can help them achieve their goals. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and show off your admin skills confidently.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Operations Administrator in Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Operations Administrator role. We want to see how your skills align with coordinating client requests and managing service activities.
Showcase Your IT Skills: Since understanding IT asset management is a plus, don’t forget to mention any experience you have with similar systems. We love seeing proficiency in Microsoft Office too, so flaunt those skills!
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and get straight to the point about your qualifications and experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Insignis Talent
✨Know Your Operations
Familiarise yourself with the day-to-day operations of the role. Understand how client requests are coordinated and what systems are used for managing service requests. This will show your potential employer that you’re proactive and ready to hit the ground running.
✨Showcase Your Tech Skills
Since proficiency in Microsoft Office is key, make sure you can demonstrate your skills in Word, Excel, and Outlook during the interview. Prepare examples of how you've used these tools in previous roles, especially in managing records or reports.
✨Be Ready to Discuss Fleet Management
Brush up on fleet administration concepts, including servicing, MOTs, and repairs. Be prepared to discuss how you would maintain vehicle service records and track driver schedules, as this is a crucial part of the job.
✨Highlight Your Teamwork Abilities
This role involves liaising with internal teams, so be ready to share examples of how you've successfully collaborated with others in past positions. Emphasise your communication skills and how you can contribute to a smooth operational flow.
