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- Tasks: Support daily operations, manage client requests, and oversee fleet administration.
- Company: Join a dynamic team focused on efficient operational delivery.
- Benefits: 25 days annual leave, option to buy extra days, and a supportive work environment.
- Other info: Opportunity for growth and development in a collaborative setting.
- Why this job: Be part of a team that drives operational excellence and customer satisfaction.
- Qualifications: Experience in office administration and proficiency in Microsoft Office required.
The predicted salary is between 25000 - 32000 £ per year.
This role supports day-to-day operational delivery, coordinating client requests through online portals and managing service requests from quotation through to completion and invoicing. The position also includes responsibility for fleet administration, working closely with the Operations Manager to ensure smooth and efficient operations.
Responsibilities
- Coordinate client requests and operational activities via online portals
- Manage service requests from quotation to execution and invoicing
- Liaise with internal teams to meet customer service requirements
- Maintain accurate records across internal systems and customer portals
- Manage fleet administration including servicing, MOTs, repairs and hire vehicles
- Maintain vehicle service records and fleet maintenance plans
- Track driver schedules and activity using Samsara
- Support driver compliance, inspections and performance reporting
- Produce daily and monthly fleet and operational reports
- Identify trends and recommend operational improvements
- Provide cover for team members when required
Person Specification
- Previous experience in an office-based administrative role
- Understanding of IT asset or stock management systems advantageous
- Proficient in Microsoft Office (Word, Excel, Outlook)
25 days annual leave plus bank holidays. Option to buy up to 5 additional holiday days.
Locations
Operations Administrator in Hampshire, Portsmouth employer: Insignis Talent
Contact Detail:
Insignis Talent Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator in Hampshire, Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Mock interviews with friends or family can help you feel more confident. Focus on how your experience aligns with the Operations Administrator role and be ready to discuss specific examples.
✨Tip Number 3
Tailor your approach! When you find a job that excites you, research the company and its culture. Use this info to show how you can contribute to their operations and make a real impact.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Operations Administrator in Hampshire, Portsmouth
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that matches the Operations Administrator role. We want to see how your skills align with coordinating client requests and managing service activities.
Showcase Your IT Skills: Since understanding IT asset management is a plus, don’t forget to mention any experience you have with similar systems. We love seeing proficiency in Microsoft Office too, so flaunt those skills!
Be Clear and Concise: When writing your application, keep it straightforward. We appreciate clarity, especially when it comes to your previous roles and responsibilities. Make it easy for us to see why you’re a great fit!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Insignis Talent
✨Know the Role Inside Out
Make sure you thoroughly understand the Operations Administrator role. Familiarise yourself with the responsibilities listed in the job description, especially around managing service requests and fleet administration. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Tech Skills
Since proficiency in Microsoft Office and IT asset management systems is key, be ready to discuss your experience with these tools. Bring examples of how you've used Excel for tracking or reporting in previous roles. This will demonstrate your capability to handle the technical aspects of the job.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like coordinating client requests or managing multiple tasks. Think of examples from your past experiences where you successfully navigated similar challenges. This will highlight your problem-solving skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the team dynamics or operational improvements. This shows that you're not just interested in the job, but also in how you can contribute to the company's success. It’s a great way to leave a lasting impression!