At a Glance
- Tasks: Support the CEO and executive team while managing office operations and key projects.
- Company: Established transport business with over 100 years of service.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Join a dynamic team and contribute to impactful projects in a supportive environment.
- Why this job: Be at the heart of change in a respected company while developing your skills.
- Qualifications: Experience as an EA/PA, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 60000 € per year.
Full-time, 5 days per week
Office location - Portsmouth
Hybrid working available
We are a long-established transport business with a proud history of delivering essential services to our customers. Due to recent changes of CEO, Executive Team and strategy, we are seeking a new Executive Assistant to support our Board and Executives to drive change while maintaining the legacy and reputation of a business with over 100 years of service.
In addition to supporting the CEO’s activities, this role will take on the responsibilities of Office Manager, ensuring smooth and efficient office operations and contributing to the coordination of key company initiatives.
- Calendar & Schedule Management: Efficiently manage and prioritise a complex calendar for the CEO, coordinating internal and external meetings, travel, and public engagements.
- CEO Inbox Management: Prioritising items, filing, and responding where appropriate.
- Communication & Correspondence: Draft and manage high-level correspondence, ensuring professional and timely communication with stakeholders, partners, and customers.
- Meeting Preparation & Documentation: Prepare agendas, presentations, and reports for meetings, including the Board meetings, ensuring all documents are organised and accurate. Take minutes as required, and track follow-up actions.
- Travel Coordination: Manage the CEO’s travel arrangements, including ferry route inspections, meetings with stakeholders, and industry events, ensuring all logistics run smoothly.
- Stakeholder Liaison: Act as the primary point of contact between the CEO and key stakeholders, including government bodies, ferry regulators, industry associations, and local businesses.
- Project Support: Assist the CEO with high-priority strategic projects, helping to coordinate and track progress to ensure timely and efficient execution.
- Confidentiality & Discretion: Handle confidential matters with the highest level of professionalism, discretion, and trust.
- Event Management: Organise and coordinate company events, team building events, Board activities and senior team inductions.
- Executive Team Coordination: Provide administrative and logistical support to the wider executive team, assisting with meeting schedules, documents, and action items.
- Board & Senior Management Support: Prepare materials for board meetings, senior leadership meetings, and other high-level discussions, including collecting and summarising reports from different departments.
- Office Operations: Oversee the day-to-day operations of the executive team office, including managing supplies, coordinating facilities, and ensuring the office environment is productive and well-maintained.
Knowledge & Experience required:
- Demonstrable experience as EA/PA supporting within an operational, consumer facing business.
- Ability to manage multiple priorities and stakeholders simultaneously.
- Exceptional communication skills, both written and verbal, with the ability to represent the CEO and the executive team professionally.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and office management systems.
- Experience handling sensitive and confidential information with discretion.
Wish to Apply? Please send over your most up-to-date CV to Anna Curtis – acurtis@insignistalent.com
Executive Assistant to Chief Executive Officer in Coventry employer: Insignis Talent
Join a long-established transport business in Portsmouth, where you will play a pivotal role as an Executive Assistant to the CEO, supporting a dynamic executive team during a transformative period. Our company fosters a collaborative work culture that values employee growth and offers hybrid working options, ensuring a healthy work-life balance while contributing to over 100 years of service excellence. With opportunities for professional development and involvement in key strategic initiatives, this role is perfect for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Chief Executive Officer in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its recent changes. We want to see you shine, so come armed with questions about their new strategy and how you can support the CEO in driving change.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex calendars or coordinated events in the past. We love seeing candidates who can demonstrate their ability to juggle multiple priorities!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. We appreciate candidates who take the time to express their gratitude and interest.
We think you need these skills to ace Executive Assistant to Chief Executive Officer in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your calendar management, communication skills, and any experience with confidential matters to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to work with us and how your background aligns with our needs. Be sure to mention your experience in supporting executives and managing office operations.
Showcase Your Communication Skills:Since this role involves a lot of correspondence, make sure your written application is clear and professional. Use proper grammar and structure to demonstrate your exceptional communication skills right from the start!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Insignis Talent
✨Know Your CEO's Agenda
Before the interview, take some time to research the new CEO and their vision for the company. Understanding their priorities will help you tailor your responses and demonstrate how you can support their goals effectively.
✨Showcase Your Organisational Skills
As an Executive Assistant, you'll need to juggle multiple tasks. Prepare examples of how you've successfully managed complex schedules or coordinated events in the past. This will show that you have the skills to keep everything running smoothly.
✨Master the Art of Communication
Since you'll be drafting high-level correspondence, practice articulating your thoughts clearly and professionally. Consider preparing a brief written response to a hypothetical email from a stakeholder to showcase your communication style.
✨Prepare for Scenario Questions
Expect questions about handling confidential information and managing competing priorities. Think of specific scenarios where you've demonstrated discretion and prioritisation skills, as these are crucial for the role.
