At a Glance
- Tasks: Lead the transformation of Insignia's Executive Office into a modern, data-driven PMO.
- Company: Join a forward-thinking company focused on strategic execution and operational excellence.
- Benefits: Competitive salary, leadership opportunities, and a chance to shape the future of the organisation.
- Other info: Dynamic environment with a focus on cultural transformation and proactive execution.
- Why this job: Make a significant impact by redefining executive operations and driving strategic initiatives.
- Qualifications: 8-15+ years in project management, PMO leadership, or strategy roles.
The predicted salary is between 80000 - 100000 £ per year.
Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.
Key Objectives
- Transform the existing Executive Office into a Group-wide PMO function
- Introduce structured project governance, prioritisation, and tracking frameworks
- Drive execution discipline across all strategic initiatives
- Enable leadership with real-time visibility and decision‑making tools
- Standardise reporting from descriptive (past-focused) to predictive and performance-driven.
Key Responsibilities
- PMO Transformation & Setup
- Design and implement a Group PMO framework (methodology, governance, cadence)
- Define project lifecycle standards (initiation to delivery to evaluation)
- Establish prioritisation models aligned with business strategy
- Replace fragmented tracking with centralised project visibility systems
- Strategic Execution Management
- Partner with C-level leadership to translate strategy into actionable programmes
- Oversee execution of cross-functional and high-impact initiatives
- Identify bottlenecks, risks, and dependencies early—and resolve them
- Ensure accountability across business units
- Reporting & Decision Intelligence
- Replace static reporting with dynamic dashboards and KPIs
- Introduce weekly/monthly executive reporting frameworks focused on outcomes
- Deliver clear insights on:
- Project performance
- Resource allocation
- Strategic progress vs targets
- Operating Rhythm & Governance
- Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
- Implement structured agendas tied to decision‑making and execution tracking
- Ensure meetings drive outcomes—not just updates
- Tools, Systems & Process Optimisation
- Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent)
- Streamline workflows and eliminate manual / low-value coordination work
- Digitise and automate reporting wherever possible
- Cultural Transformation
- Shift organisation from reactive coordination to proactive execution mindset
- Embed project management discipline across teams
- Coach senior stakeholders on best practices in delivery and accountability
Candidate Profile
Experience
- 8–15+ years in:
- Project / Programme Management
- PMO leadership
- Strategy & Operations roles (consulting background is a strong plus)
- Proven experience building or transforming a PMO at scale
- Experience in fast‑paced, high‑touch client environments (luxury, fintech, consulting, or similar preferred)
Skills & Competencies
- Strong strategic thinking combined with hands‑on execution
- Ability to influence senior stakeholders and C‑level executives
- Excellent structuring and prioritisation capabilities
- Data‑driven mindset with strong analytical skills
- Exceptional communication and clarity in reporting
Profile Traits
- Not administrative—operator and builder
- Structured, disciplined, and outcome‑oriented
- High ownership mentality
- Comfortable with ambiguity and transformation environments
- Naturally brings order, clarity, and momentum
Success Metrics (First 3‑6 Months)
- PMO structure fully implemented across Group
- 100% visibility on strategic initiatives
- Clear prioritisation framework adopted by leadership
- Reduction in execution delays / missed deadlines
- Executive meetings transformed into decision‑driven forums
- Measurable improvement in cross‑functional alignment
Why This Role Matters
This role will redefine how Insignia operates at the highest level—moving from coordination to execution excellence, and enabling the Group to scale with precision, speed, and clarity.
Head of Executive Office in London employer: Insignia Group
At Insignia, we pride ourselves on being a forward-thinking employer that values innovation and transformation. As the Head of Executive Office, you will be at the forefront of redefining our operational strategies within a dynamic and collaborative work culture that fosters professional growth and development. With a commitment to empowering our leaders through data-driven insights and streamlined processes, we offer a unique opportunity to make a significant impact in a fast-paced environment, all while enjoying a supportive atmosphere that prioritises employee well-being and success.
StudySmarter Expert Advice🤫
We think this is how you could land Head of Executive Office in London
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who might know someone at Insignia. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by diving deep into Insignia's values and recent projects. Show us you’re not just another candidate; demonstrate how your vision aligns with transforming their Executive Office into a PMO powerhouse.
✨Tip Number 3
Practice your storytelling skills! Be ready to share specific examples of how you've driven transformation in previous roles. We want to hear about your successes and how you tackled challenges head-on.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you note can leave a lasting impression. Plus, it shows us you’re genuinely interested in the role and the company.
We think you need these skills to ace Head of Executive Office in London
Some tips for your application 🫡
Show Your Transformation Skills:Make sure to highlight your experience in transforming PMOs or similar functions. We want to see how you've taken traditional processes and turned them into something modern and efficient. Use specific examples to illustrate your impact!
Be Data-Driven:Since this role is all about evolving into a data-driven PMO, we need to see your analytical skills shine through. Mention any tools or frameworks you've used to drive decision-making and reporting. Show us how you can turn data into actionable insights!
Communicate Clearly:Your application should reflect the exceptional communication skills we're looking for. Keep your language clear and concise, and make sure to structure your application logically. Remember, clarity in reporting is key, so let that come through in your writing!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows us you're keen on joining our team!
How to prepare for a job interview at Insignia Group
✨Understand the Transformation Vision
Before your interview, dive deep into Insignia's vision for transforming the Executive Office into a modern PMO. Familiarise yourself with their current processes and think about how you can bring innovative ideas to the table. This shows that you're not just aware of the role but are also ready to contribute to its evolution.
✨Showcase Your Strategic Execution Skills
Prepare examples from your past experiences where you've successfully driven strategic initiatives. Highlight how you identified bottlenecks, resolved issues, and ensured accountability across teams. This will demonstrate your hands-on execution capabilities and your ability to influence senior stakeholders.
✨Be Data-Driven in Your Approach
Since the role requires a strong data-driven mindset, come prepared with insights on how you've used data to inform decision-making in previous roles. Discuss any tools or frameworks you've implemented for reporting and tracking project performance, as this aligns perfectly with Insignia's goals.
✨Emphasise Cultural Transformation Experience
Cultural transformation is key in this role, so be ready to discuss how you've shifted teams from reactive to proactive mindsets in the past. Share specific strategies you've used to embed project management discipline and coach stakeholders, showcasing your ability to lead change effectively.
