At a Glance
- Tasks: Lead the transformation of Insignia's Executive Office into a modern, data-driven PMO.
- Company: Join a forward-thinking company focused on strategic execution and operational excellence.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Other info: Be part of a cultural shift towards proactive execution and accountability.
- Why this job: Make a significant impact by redefining executive operations and driving organisational success.
- Qualifications: 8-15+ years in project management, PMO leadership, or strategy roles.
The predicted salary is between 80000 - 100000 £ per year.
Insignia is seeking a high-calibre transformation leader to evolve its Executive Office into a modern, data-driven Project Management Office (PMO) at Group level. Today, executive coordination is handled through traditional administrative processes (agenda management, reporting, meeting coordination). This role will redefine that function into a strategic engine—driving execution, accountability, visibility, and cross-functional alignment across the organisation. This is not an administrative role. This is a business-critical leadership position at the intersection of strategy, operations, and delivery.
Key Objectives
- Transform the existing Executive Office into a Group-wide PMO function
- Introduce structured project governance, prioritisation, and tracking frameworks
- Drive execution discipline across all strategic initiatives
- Enable leadership with real-time visibility and decision‑making tools
- Standardise reporting from descriptive (past-focused) to predictive and performance-driven.
Key Responsibilities
- PMO Transformation & Setup
- Design and implement a Group PMO framework (methodology, governance, cadence)
- Define project lifecycle standards (initiation to delivery to evaluation)
- Establish prioritisation models aligned with business strategy
- Replace fragmented tracking with centralised project visibility systems
- Strategic Execution Management
- Partner with C-level leadership to translate strategy into actionable programmes
- Oversee execution of cross-functional and high-impact initiatives
- Identify bottlenecks, risks, and dependencies early—and resolve them
- Ensure accountability across business units
- Reporting & Decision Intelligence
- Replace static reporting with dynamic dashboards and KPIs
- Introduce weekly/monthly executive reporting frameworks focused on outcomes
- Deliver clear insights on:
- Project performance
- Resource allocation
- Strategic progress vs targets
- Operating Rhythm & Governance
- Redesign leadership cadence (weekly exec meetings, monthly reviews, quarterly planning)
- Implement structured agendas tied to decision‑making and execution tracking
- Ensure meetings drive outcomes—not just updates
- Tools, Systems & Process Optimisation
- Introduce and manage PM tools (e.g. Asana, Monday.com, Jira, or equivalent)
- Streamline workflows and eliminate manual / low-value coordination work
- Digitise and automate reporting wherever possible
- Cultural Transformation
- Shift organisation from reactive coordination to proactive execution mindset
- Embed project management discipline across teams
- Coach senior stakeholders on best practices in delivery and accountability
Candidate Profile
Experience
- 8–15+ years in:
- Project / Programme Management
- PMO leadership
- Strategy & Operations roles (consulting background is a strong plus)
- Proven experience building or transforming a PMO at scale
- Experience in fast‑paced, high‑touch client environments (luxury, fintech, consulting, or similar preferred)
Skills & Competencies
- Strong strategic thinking combined with hands‑on execution
- Ability to influence senior stakeholders and C‑level executives
- Excellent structuring and prioritisation capabilities
- Data‑driven mindset with strong analytical skills
- Exceptional communication and clarity in reporting
Profile Traits
- Not administrative—operator and builder
- Structured, disciplined, and outcome‑oriented
- High ownership mentality
- Comfortable with ambiguity and transformation environments
- Naturally brings order, clarity, and momentum
Success Metrics (First 3‑6 Months)
- PMO structure fully implemented across Group
- 100% visibility on strategic initiatives
- Clear prioritisation framework adopted by leadership
- Reduction in execution delays / missed deadlines
- Executive meetings transformed into decision‑driven forums
- Measurable improvement in cross‑functional alignment
Why This Role Matters
This role will redefine how Insignia operates at the highest level—moving from coordination to execution excellence, and enabling the Group to scale with precision, speed, and clarity.
Head of Executive Office employer: Insignia Group
At Insignia, we pride ourselves on being a forward-thinking employer that values innovation and transformation. As the Head of Executive Office, you will be at the forefront of redefining our operational strategies within a dynamic and collaborative work culture that fosters professional growth and development. With a commitment to empowering our leaders through data-driven insights and streamlined processes, we offer a unique opportunity to make a significant impact in a fast-paced environment, all while enjoying a supportive atmosphere that prioritises employee well-being and success.
StudySmarter Expert Advice🤫
We think this is how you could land Head of Executive Office
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who might know someone at Insignia. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by diving deep into Insignia's values and recent projects. Show us you’re not just another candidate; demonstrate how your vision aligns with transforming their Executive Office into a PMO powerhouse.
✨Tip Number 3
Practice your storytelling skills! We want to hear about your past experiences in project management and how you've driven change. Make it engaging and relevant to the role you're after.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, it shows you’re serious about joining the team.
We think you need these skills to ace Head of Executive Office
Some tips for your application 🫡
Show Your Transformation Skills:Make sure to highlight your experience in transforming PMOs or similar functions. We want to see how you've taken something traditional and made it modern and efficient, just like we're looking to do at Insignia.
Be Data-Driven:Since this role is all about evolving into a data-driven PMO, include examples of how you've used data to drive decision-making and improve project outcomes. We love a good story backed by numbers!
Communicate Clearly:Your application should reflect the exceptional communication skills we’re after. Use clear, concise language and structure your application well. Remember, clarity is key in reporting and decision-making!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Insignia Group
✨Understand the Transformation Vision
Before your interview, dive deep into Insignia's vision for transforming the Executive Office into a modern PMO. Familiarise yourself with their current processes and think about how you can bring innovative ideas to the table. This shows that you're not just interested in the role but are also invested in the company's future.
✨Showcase Your Strategic Execution Skills
Prepare specific examples from your past experiences where you've successfully driven strategic initiatives. Highlight how you identified bottlenecks, resolved issues, and ensured accountability across teams. This will demonstrate your hands-on execution capabilities and strategic thinking, which are crucial for this role.
✨Be Data-Driven
Since the role emphasises a data-driven approach, come prepared with insights on how you've used data to inform decision-making in previous positions. Discuss any tools or frameworks you've implemented for reporting and tracking project performance, as this aligns perfectly with the expectations of the position.
✨Engage with C-Level Influence
Think about how you can influence senior stakeholders and C-level executives. Prepare to discuss your communication style and how you've successfully navigated complex organisational structures in the past. This will help you convey your ability to partner effectively with leadership and drive change.
