Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the President with admin tasks, project coordination, and communication across departments.
- Company: Join Insignia Group, a dynamic company focused on excellence in financial services.
- Benefits: Enjoy a collaborative work environment and opportunities for professional growth.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced setting.
- Qualifications: 2-3 years supporting senior executives; strong communication and computer skills required.
- Other info: Experience in financial services and a paralegal background are preferred.
The predicted salary is between 36000 - 60000 £ per year.
Insignia Group of Companies is currently recruiting an Executive Assistant/ Project Manager to support the President of The Group on all administrative tasks. You will be responsible for gathering reports, coordinating meetings, and following up on key projects. You will play a crucial role in ensuring seamless communication between The President of the Group and all Heads of Departments. Attention to detail and organisation are key for succeeding within this role.
Key Responsibilities:
- Provide full support for the President of the Group on a variety of different projects and tasks as and when required.
- Act as the point of contact among executives, employees, clients, and other external partners on behalf of the President of the Group.
- Reach out to various departments within the organization to gather updates and progress to feedback to the President of the Group.
- Manage information flow in a timely and accurate manner.
- Compile daily, weekly and monthly reports of all different departments under Insignia the organization.
- Be present on all meetings that involve the Executive Board.
- Take minutes during meetings.
- Proof-read various documents and proposals.
- Manage the President of the Group’s calendar and set up meetings as and when required.
- Format information for internal and external communication – memos, emails, presentations, reports.
- Ensure attendance at all necessary board meetings to facilitate decision-making. Prepare meeting agendas and materials in advance.
- Ensure UBO's instructions are distributed to all departments across offices on a daily and weekly basis.
- Manage multiple mailboxes to streamline communication.
- Support the business by organizing onboarding sessions for new team members with their department heads.
- Manage various projects.
Professional Requirements:
- Must have experience supporting C-Level.
- Minimum 2-3 years supporting Senior Executives.
- Experience within Financial Services is an advantage.
- Excellent oral and written communication.
- Paralegal background is preferred.
- Strong ability to negotiate.
- Excellent computer skills in a Microsoft Windows (including Excel, Word, Power Point).
- Familiarity with CRM.
- Fluent English.
Executive Assistant/ Project Manager employer: Insignia Group of Companies
Contact Detail:
Insignia Group of Companies Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant/ Project Manager
✨Tip Number 1
Network with professionals in the financial services sector. Attend industry events or join relevant online forums to connect with individuals who may have insights into the role or the company. This can help you gain valuable information and potentially get a referral.
✨Tip Number 2
Familiarise yourself with the tools and software commonly used by Executive Assistants, especially those mentioned in the job description like Microsoft Office and CRM systems. Being proficient in these tools will demonstrate your readiness for the role.
✨Tip Number 3
Prepare to discuss your experience in managing multiple projects and supporting C-Level executives during the interview. Have specific examples ready that showcase your organisational skills and attention to detail, as these are crucial for the position.
✨Tip Number 4
Research Insignia Group of Companies thoroughly. Understand their values, recent projects, and any news related to them. This knowledge will not only help you tailor your conversation but also show your genuine interest in the company.
We think you need these skills to ace Executive Assistant/ Project Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any roles where you've supported C-Level executives. Emphasise your organisational skills and attention to detail, as these are crucial for the Executive Assistant/Project Manager role.
Craft a Compelling Cover Letter: In your cover letter, address how your background aligns with the responsibilities listed in the job description. Mention specific examples of how you've successfully managed projects or facilitated communication between departments in previous roles.
Showcase Communication Skills: Since excellent oral and written communication is essential, consider including a brief writing sample or mentioning any presentations you've delivered. This will demonstrate your proficiency in formatting information for internal and external communication.
Highlight Relevant Experience: If you have experience in financial services or a paralegal background, make sure to highlight this in your application. These experiences can set you apart from other candidates and show that you understand the industry.
How to prepare for a job interview at Insignia Group of Companies
✨Showcase Your Organisational Skills
As an Executive Assistant/Project Manager, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in previous roles. Highlight any tools or methods you use to keep everything on track.
✨Demonstrate Communication Proficiency
Since the role involves liaising with various departments and external partners, it's important to showcase your communication skills. Prepare to share instances where your effective communication made a difference in project outcomes or team collaboration.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to manage conflicting priorities or resolve misunderstandings between teams, and be ready to explain your thought process.
✨Familiarise Yourself with the Company
Research Insignia Group of Companies thoroughly before the interview. Understand their values, recent projects, and industry position. This knowledge will not only help you answer questions more effectively but also demonstrate your genuine interest in the role.
