Special Bid&Deal Reg Specialist

Location: Sheffield

Work Arrangement: Hybrid (3x a week onsite)

About us: Insight is a Fortune 500-ranked global provider of hardware, software, cloud, and service solutions, providing clients the guidance and expertise needed to define, architect, implement and manage technology today while transforming for tomorrow. The Purchasing team endeavours to source and develop mutually beneficial relationships with new suppliers to negotiate and procure goods, materials, and services, ensuring Insight can meet and exceed operational demand. The Purchasing team are responsible for supporting the management of all inventory and supply, ensuring Insight attains the best value for goods and services acquired, by achieving specific revenue and margin goals, and minimising inventory exposure through strategic supplier selection, tendering, and cost estimating.

The Special Bid & Deal Registration team takes overall ownership of vendor deal registration and special bid programmes. All activities are conducted within Insight’s operational and financial processes and procedures, and are designed to maximise Insight’s profitability, whilst maintaining the best possible client-facing commercials. The Special Bid & Deal Registration Specialist administers all functional aspects of Special Bid Programmes and Vendor Deal Registration, facilitating the efficient administration of bids, bid reviews, and associated bid documentation.

As a Special Bid & Deal Registration Specialist you will get to:

• Ensure bid requests are submitted from Sales in the correct format and quality check information provided.
• Submit new Special Bid & Deal Registration requests using relevant vendor programs.
• Request associated pricing from distribution for product and distribute to Sales.
• Manage Special Bid & Deal Registration calendar to ensure notification of expiry is provided or renewal is automatically facilitated.
• Responsible for the creation of bid related product codes (UPR’s) within Insight systems, the amendment of existing bid UPR’s.
• Ensure the maintenance and accuracy of the customer specific UPR database.
• Responsible for checking eligibility of any claims made against orders with bid agreements.
• Responsible for the checking of Special Bid & Deal Registration rebate claims produced, verifying the accuracy of the claim, highlighting any invalid claims, and resolving issues arising.
• Responsible for ensuring successful completion of monthly internal audits.
• Collaborate internally and externally to ensure delivery of desired results in line with business objectives.

This list is not exhaustive, you will be required to take on additional responsibilities as reasonably requested by your manager.

What we’re looking for:

Essential

• Experience providing administrative support, ideally within a sales, marketing, or commercial environment.
• Working towards a recognised qualification.
• High level of written and spoken English.
• Fully conversant with Microsoft Office Suite (Outlook, Excel, and Word).
• Strong ability to prioritise workloads and manage time effectively.
• Ability to perform tasks quickly and accurately in a controlled environment.

Desirable

• Prior knowledge of working with Vendor Special Bid Programmes and Deal Registration.
• Evidence of continuing professional development.
• Good interpersonal and communication skills, with the ability to liaise with a wide variety of stakeholders.
• Ability to develop friendly, positive, and supportive working relationships with both internal and external clients, delivering excellent service.
• Ability to work well under pressure, manage multiple deadlines, and confidently engage with management.
• Process-driven approach to multitasking.
• Strong capability to build and maintain cooperative working relationships.

About Insight: We believe that by giving you the freedom to think big and empower you to reach your full potential, together we will achieve the best outcomes. Along with excellent benefits and a compelling reward package, we offer the opportunity to work in a supportive environment with a high level of autonomy and creativity - there’s a reason our average employee tenure is over 6 years. We strive to display our three core values of Hunger, Heart, and Harmony every day. They represent and drive who we are here at Insight and by doing so we are doing amazing things. Insight started in a garage in 1988 and it is through harnessing our three core values that two brothers, Eric and Tim Crown, steered Insight to the Fortune 500 company it is today. We are now a Global IT Services and Solutions business, passionate about helping customers and the real people who sit behind them.

Application Details: Insight is an equal opportunity employer, and we are committed to achieving diversity and equality within our organisation. We seek out people from diverse backgrounds and encourage you to apply. We will endeavour to contact you within five business days, should we feel your profile is a good match for this role. If you do not hear from us within this timeframe, please presume that on this occasion, your application was not successful.