At a Glance
- Tasks: Provide essential operational and administrative support in a dynamic transport environment.
- Company: A well-established organisation in the transport and logistics sector.
- Benefits: £32,000 salary, 25 days leave, enhanced pension, and health benefits.
- Other info: Opportunities for career development in a collaborative working environment.
- Why this job: Join a supportive team and develop your career in a growing industry.
- Qualifications: Previous admin experience, strong organisational skills, and a proactive attitude.
The predicted salary is between 32000 - 32000 £ per year.
A well-established and growing organisation within the transport and logistics sector is seeking an organised and proactive Operations Assistant to join its operations team based in Southampton. This is an excellent opportunity for an administrative professional with strong organisational skills and an interest in fleet, transport, or operational compliance to join a successful business offering long-term career development and a supportive working environment.
The Role
Reporting into the Operations team, you will provide essential operational and administrative support across fleet management, compliance, driver records, scheduling, and transport operations.
Key responsibilities will include:
- Maintaining fleet compliance records, including vehicle inspections, servicing schedules, licences, and testing requirements
- Monitoring and updating operational spreadsheets and management information
- Supporting tachograph administration and driver compliance processes
- Coordinating driver training, inductions, certifications, and documentation
- Maintaining accurate records relating to insurance claims and fleet activities
- Assisting with fleet performance reporting, including mileage, fuel usage, and operational data
- Liaising with external service providers and contractors
- Providing scheduling and planning support during periods of absence or peak demand
- Supporting wider operational projects and continuous improvement initiatives
About You
The successful candidate will demonstrate:
- Previous administration or operations support experience
- Excellent organisational and time management skills
- Strong attention to detail and a compliance-focused approach
- Confident IT skills, including Excel and database systems
- Strong communication skills with the ability to work effectively with internal and external stakeholders
- A proactive, positive attitude and willingness to learn
- The ability to prioritise workloads in a fast-paced environment
- Experience within transport, logistics, fleet management, or compliance administration would be advantageous but is not essential.
What's on Offer
- Salary of £32,000
- Tuesday to Saturday- hours of 5am - 2pm
- 25 days annual leave plus bank holidays
- Enhanced pension scheme
- Life assurance
- Health and wellbeing benefits
- Employee assistance programme
- Career development and progression opportunities
- Supportive and collaborative working environment
Private Assistant / Team Administrator in Southampton employer: Insight Select
Join a well-established and growing organisation in the transport and logistics sector, where your role as an Operations Assistant will be supported by a collaborative work culture and a commitment to employee development. With a competitive salary of £32,000, generous annual leave, and a range of health and wellbeing benefits, this position offers not just a job, but a pathway to a rewarding career in a dynamic environment based in Southampton.
StudySmarter Expert Advice🤫
We think this is how you could land Private Assistant / Team Administrator in Southampton
✨Connect with Local Logistic Groups
Dive into local transportation and logistics groups on platforms like Facebook or LinkedIn. Show up to their meetups if you can – it's a great way to network with industry pros who can share insights, job openings, or even refer you to their own company.
✨Get Behind the Wheel of Job Boards
Look for job boards specific to transportation and logistics, like Logistics Job Site or TransportJobs. These platforms often have listings that you won’t find on general job boards, so they’re worth checking out regularly!
✨Leverage Internships & Graduate Schemes
Many companies in transportation and logistics offer graduate schemes and internships that can pave the way to full-time positions. Don't shy away from applying; even a short stint can make a solid impact on your CV and get your foot in the door at companies like Insight Select.
✨Apply Directly with Us!
When you find openings at great companies, make sure to apply directly through our website. It not only shows your initiative but also helps us to help you get noticed by Insight Select. Every application gets us one step closer to landing that full-time gig!
We think you need these skills to ace Private Assistant / Team Administrator in Southampton
Some tips for your application 🫡
Show Off Your Experience:When you're applying for a role in the transportation and logistics sector at Insight Select, make sure to highlight any relevant experience. Whether it's moving goods, coordinating schedules, or using transportation management software, give us the lowdown on your past gigs. It'll paint a clearer picture of what you're capable of!
Quantify Your Achievements:Numbers speak volumes in logistics! If you've optimised routes, reduced delivery times, or improved customer satisfaction, mention those incredible stats in your CV. This gives us concrete evidence of your impact and showcases your problem-solving skills.
Tailor That Cover Letter:Your cover letter should be more than just a formality—let it breathe your personality and passion for logistics! Explain why you're excited about the role at Insight Select and how you can contribute to our team. Don't forget to tie in specific skills or experiences that relate to the job description.
Research and Reflect:Before you hit 'submit,' spend some time digging into Insight Select. Understand our mission, values, and the specific challenges in the logistics industry. This will help you craft a targeted application that shows you truly want to be part of our crew, setting you apart from the rest!
How to prepare for a job interview at Insight Select
✨Know Your Logistics Basics
Get familiar with the key principles of transportation and logistics, like supply chain management, inventory control, and route optimisation. You might get asked practical questions about how to improve efficiency, so brush up on your problem-solving skills and be prepared to discuss any relevant software tools you've used.
✨Prepare for Scenario-Based Questions
In logistics, employers love to gauge how you'd handle real-life situations. Expect scenario-based questions where you’ll need to demonstrate your decision-making skills, like how to manage delays or coordinate shipments during a crisis. Practise outlining your thought process clearly and logically.
✨Highlight Your Teamwork Experience
Full-time roles in logistics often require collaboration with various teams, so don't forget to showcase your teamwork experience. Think of examples where you've used communication and collaboration to ensure smooth operations, and get ready to elaborate on how you can facilitate teamwork in a busy environment like at Insight Select.
✨Show Off Your Attention to Detail
In our world of logistics, missing a small detail can lead to big problems. Be prepared to discuss instances where your attention to detail saved the day, whether it was engaging with clients, managing documentation, or tracking shipments accurately. This will help demonstrate how you can be a reliable asset to Insight Select.
