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- Tasks: Manage and organise business records while ensuring compliance with regulations.
- Company: Join Insight Investment, a leading global asset manager since 2002.
- Benefits: Gain valuable experience in a dynamic environment with potential for growth.
- Why this job: Perfect for detail-oriented individuals passionate about data management and compliance.
- Qualifications: Experience in records management within financial services is essential.
- Other info: This is a contract role based in London, ideal for students seeking practical experience.
The predicted salary is between 36000 - 60000 £ per year.
Insight Investment is seeking a Records Management Coordinator to join the Data Management team in London on an interim basis. The Coordinator will ensure compliant, efficient, and consistent management of business records and data, adhering to FCA regulations, GDPR, internal retention schedules, and risk controls. They will serve as the main contact for records management across various functions. This role involves establishing best practices and educating staff on data management. It is ideal for detail-oriented professionals with experience in records management, data lifecycle, and governance within regulated financial services.
Responsibilities include:
- Capturing, classifying, and filing records in line with policies and regulations.
- Applying retention schedules and reviewing records periodically.
- Coordinating secure disposal of records post-retention unless legally on hold.
- Supporting the implementation of records and data retention policies.
- Promoting centralized records tools and secure destruction services.
- Ensuring compliance with UK regulations including FCA SYSC, GDPR, and MiFID II.
- Overseeing electronic communications retention and management.
- Responding to audits and compliance testing.
- Identifying gaps in records practices and collaborating on solutions.
- Acting as liaison between business teams and compliance/IT.
- Providing training on records management best practices.
- Encouraging regular reviews and disposal of outdated records.
Experience required:
- Experience in data or records management in financial services, preferably asset management or investment firms.
- Knowledge of UK regulatory frameworks like FCA SYSC, MiFID II, GDPR.
- Familiarity with electronic records systems (e.g., SharePoint, Diligent, iManage).
- Attention to detail, discipline in documentation, and handling sensitive data.
- Strong stakeholder management and communication skills.
- Experience managing Legal Holds and governance policies.
- Professional certification in records or information management (e.g., IRMS, ICRM, AIIM, CIP).
- Understanding data classification, digital archiving, and metadata tagging.
- Experience with audit readiness and operational risk management.
Insight Investment values diversity and encourages applications from all qualified candidates. For accommodations, contact [emailprotected]
About Insight Investment: Founded in 2002, Insight Investment is a global asset manager offering tailored investment solutions across various asset classes. More info at: www.insightinvestment.com
Data & Records Management Specialist - Contract (London) employer: Insight Investment
Contact Detail:
Insight Investment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Data & Records Management Specialist - Contract (London)
✨Tip Number 1
Familiarise yourself with the specific regulations mentioned in the job description, such as FCA SYSC and GDPR. Understanding these frameworks will not only help you in interviews but also demonstrate your commitment to compliance in records management.
✨Tip Number 2
Network with professionals in the financial services sector, particularly those involved in data and records management. Engaging with industry peers can provide insights into best practices and may even lead to referrals for the position.
✨Tip Number 3
Showcase your experience with electronic records systems like SharePoint or Diligent during conversations. Being able to discuss your hands-on experience with these tools can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss how you've previously identified gaps in records practices and implemented solutions. This will highlight your proactive approach and problem-solving skills, which are crucial for the role.
We think you need these skills to ace Data & Records Management Specialist - Contract (London)
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Data & Records Management Specialist position. Understand the key responsibilities and required skills, particularly those related to records management and compliance with regulations like FCA and GDPR.
Tailor Your CV: Customise your CV to highlight relevant experience in data and records management, especially within financial services. Emphasise your familiarity with UK regulatory frameworks and any professional certifications you hold.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for records management and your understanding of the role. Mention specific experiences that demonstrate your attention to detail and stakeholder management skills, as these are crucial for the position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which is essential for this role.
How to prepare for a job interview at Insight Investment
✨Know Your Regulations
Familiarise yourself with UK regulations such as FCA SYSC, GDPR, and MiFID II. Being able to discuss these frameworks confidently will show your understanding of the compliance landscape in which Insight Investment operates.
✨Demonstrate Attention to Detail
As a Data & Records Management Specialist, attention to detail is crucial. Prepare examples from your past experience where your meticulousness led to successful outcomes, especially in managing sensitive data or records.
✨Showcase Your Technical Skills
Be ready to discuss your experience with electronic records systems like SharePoint or Diligent. Highlight any specific projects where you implemented or improved data management practices using these tools.
✨Prepare for Stakeholder Engagement
Since the role involves liaising between business teams and compliance/IT, think of instances where you've successfully managed stakeholder relationships. Be prepared to explain how you communicated complex information effectively to different audiences.
