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- Tasks: Support senior leaders with scheduling, communication, and project management tasks.
- Company: Join Insight, a Fortune 500 global IT services provider transforming technology solutions.
- Benefits: Enjoy hybrid work, autonomy, and a supportive environment with excellent perks.
- Why this job: Be part of a dynamic team that values creativity and personal growth.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office required.
- Other info: This is a 12-month maternity cover contract based in Uxbridge or Manchester.
The predicted salary is between 30000 - 42000 £ per year.
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Personal Assistant (12 Month Contract), Uxbridge
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Client:
Location:
Uxbridge, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
341340e65046
Job Views:
4
Posted:
02.07.2025
Expiry Date:
16.08.2025
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Job Description:
Personal Assistant (Maternity Cover)
Location: Sheffield or Manchester based.
Hybrid, 2 days a week in office.
About us:
Insight is a Fortune 500-ranked global provider of hardware, software, cloud, and service solutions, providing clients the guidance and expertise needed to define, architect, implement and manage technology today while transforming for tomorrow.
The Personal Assistant provides administrative, secretarial, and logistical support to an assigned member of Insight’s senior leadership team. They provide coordination and support directly to management and senior leaders including the facilitation of prompt, courteous, and effective communication channels with stakeholders.
Key responsibilities:
Scheduling & Calendar Management
- Coordinate scheduling requirements for the assigned leader(s) and proactively manage their time with respect to priorities, goals, and objectives.
- Responsible for full email management, ensure all responses are dealt with in a timely manner whilst nurturing positive relationships with key stakeholders.
- Manage competing demands with a high degree of confidence and professionalism and handle matters expeditiously.
Internal & External Communications
- Answer the phone, take messages and re-direct calls where necessary, receive and assist visitors and teammates where meetings are taking place.
- Prepare, draft, and execute correspondence on behalf of the assigned leader, streamlining communications to ensure the leader is organised in the most productive way.
- Show a high degree of discretion when it comes to sensitive and or confidential matters.
Planning & Executing Meetings
- Arrange and participate in meetings including arranging logistics, setting agendas, taking minutes, owning actions, and ensuring completion of items.
Project Management
- May be required to support a range of projects from start to finish, provide progress updates, and flag any issues that may impact agreed project timelines.
Event Planning
- Work cross-functionally with internal and external vendors to organise events including scheduling agendas, briefing participants, and arranging venues, catering, and or logistics.
Travel & Expenses
- Responsible for processing expense claims, compile reports, process invoices, and track payments in line with expense policies and submittal deadlines.
This list is not exhaustive, you will be required to undertake additional responsibilities as reasonably requested by your manager.
Key skills and experience required:
- Experience working in a secretarial and or administrative capacity is advantageous
- Holds relevant professional qualification, accreditation and or certification
- High level of written and spoken English
- Fully conversant with Microsoft Office suite (Teams, Outlook, Excel, and Word) -Excellent project management, communication, and problem-solving skills
- Experience of diary management, inbox management and managing travel arrangements on behalf of someone
- Demonstrates previousexperience and a keen interest in internal and external communications, partnership development, and event management
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts
- Experience of working within a globally diverse environment, showing an understanding of and keen interest in equality, diversity, and inclusion
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- The ability to research, digest, analyse and present material clearly and concisely
- A flexible, pro-active approach to work including the ability to prioritise and reprioritise
- Demonstrates personal integrity, credibility, and flexibility within the scope of position responsibilities
About Insight:
We believe that by giving you the freedom to think big and empower you to reach your full potential, together we will achieve the best outcomes. Along with excellent benefits and a compelling reward package, we offer the opportunity to work in a supportive environment with a high level of autonomy and creativity – there’s a reason our average employee tenure is over 6 years.
We strive to display our three core values of Hunger, Heart, and Harmony every day. They represent and drive who we are here at Insight and by doing so we are doing amazing things. Insight started in a garage in 1988 and it is through harnessing our three core values that two brothers, Eric and Tim Crown, steered Insight to the Fortune 500 company it is today. We are now a Global IT Services and Solutions business, passionate about helping customers and the real people who sit behind them.
Insight is an equal opportunity employer, and we are committed to achieving diversity and equality within our organisation. We seek out people from diverse backgrounds and encourage you to apply.
We will endeavour to contact you within five business days, should we feel your profile is a good match for this role. If you do not hear from us within this timeframe, please presume that on this occasion, your application was not successful.
A full job description will be provided upon application.
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Personal Assistant (12 Month Contract) employer: Insight Enterprises, Inc.
Contact Detail:
Insight Enterprises, Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (12 Month Contract)
✨Tip Number 1
Familiarise yourself with the company culture at Insight. Understanding their core values of Hunger, Heart, and Harmony will help you align your approach during interviews and discussions, showcasing that you're a good fit for their team.
✨Tip Number 2
Highlight your experience in managing calendars and communications effectively. Be prepared to discuss specific examples where you've successfully handled competing demands or sensitive information, as this is crucial for the Personal Assistant role.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially in Outlook and Excel. Being able to demonstrate proficiency in these tools during any practical assessments or discussions can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your project management experience. Think of instances where you've coordinated events or meetings, and be ready to explain how you ensured everything ran smoothly, as this is a key responsibility of the role.
We think you need these skills to ace Personal Assistant (12 Month Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative and secretarial roles. Emphasise skills like diary management, communication, and project management that align with the job description.
Craft a Strong Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific examples from your past experiences that demonstrate your ability to manage competing demands and maintain effective communication.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office Suite and any relevant qualifications or certifications. This will show that you have the technical skills required for the position.
Showcase Your Interpersonal Skills: Since the role involves interaction with various stakeholders, include examples of how you've successfully managed relationships in previous roles. This could be through event planning or handling sensitive communications.
How to prepare for a job interview at Insight Enterprises, Inc.
✨Showcase Your Organisational Skills
As a Personal Assistant, your ability to manage schedules and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings, managed calendars, or handled competing demands in previous roles.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. Highlight your experience in managing internal and external communications, and be ready to provide examples of how you've maintained positive relationships with stakeholders through clear and concise correspondence.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and flexibility. Prepare to discuss how you would handle unexpected changes in schedules or last-minute requests, showcasing your proactive approach and adaptability.
✨Familiarise Yourself with the Company Values
Insight values Hunger, Heart, and Harmony. Research these core values and think about how they resonate with your own work ethic. Be ready to explain how you embody these values in your professional life during the interview.
