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- Tasks: Support Talent Managers in managing clients and coordinating daily activities in the entertainment industry.
- Company: Join Insanity, a dynamic company at the forefront of talent management in entertainment.
- Benefits: Enjoy opportunities for growth, creative input, and a collaborative work environment.
- Why this job: Gain hands-on experience in a vibrant industry while building valuable connections and skills.
- Qualifications: 2 years in entertainment or related fields; strong communication and organisational skills required.
- Other info: This role is not HR-focused; it's about talent coordination and industry networking.
The predicted salary is between 30000 - 42000 £ per year.
Talent Coordinators play a key role in supporting 1-2 Talent Managers or Senior Talent Managers who represent an exciting roster of clients within the entertainment industry. This involves working collaboratively, proactively and efficiently with the manager(s) to ensure all procured activities run smoothly in addition to supporting new engagements. The role allows for the individual to work autonomously but with guidance from the manager on how to hone their skills. In time they would gain more responsibility that could cover costing up jobs and pitching talent to brands to secure commercial opportunities.
Overview: Talent Coordinators responsibilities include but are not limited to:
- Curating and booking complex travel plans for clients
- Diary management for Talent Managers, Senior Talent Managers and Insanity clients
- Assisting in the running of day-to-day talent campaigns
- Liaising with talent and supporting on day-to-day management of clients
- Writing and editing copy, including by using predesigned templates
- Research duties to include but not limited to, potential clients, brands, social media platforms, research tools, competition
- Responding to queries and filtering to the appropriate manager
- Managing databases and maintaining admin systems
- Raising invoices and keeping job sheets up to date
Talent Coordinators are encouraged to input into department meetings, introducing opportunities for wider team members and sharing key industry knowledge and insights where relevant. Input is encouraged from the whole team to share learnings. Talent Coordinators should work towards establishing their own relationships with stakeholders from across the entertainment industry - working with their manager to build their own contact book. They should ideally have experience in liaising between internal and external stakeholders. Talent Coordinators may progress to an Associate Talent Manager position over time once objectives are consistently exceeded.
Key Responsibilities:
- Administrative Tasks: to handle day-to-day administrative tasks, including scheduling, gifting, travel arrangements, campaign management, content delivery, legal agreements (including working diligently and collaboratively with the legal team) and promptly and accurately raising invoice requests on the company’s invoice request system and responding promptly to any queries from the finance team.
- Client Development: support Talent Managers and Senior Talent Managers to implement strategic career plans for talent across different verticals, which may include (but is not limited to) broadcast opportunities, brand campaigns, hosting opportunities and Intellectual Property projects (such as client owned brands or TV format development).
- Contract Negotiation: Talent Coordinators would support their immediate managers contract negotiation for deals on behalf of talent, they would use best practice in line with the wider company’s objectives to achieve a high benchmark of terms across the company roster. Where applicable they will work collaboratively with the company’s internal Business Affairs team on these agreements.
- Industry Networking: to work towards building strong professional relationships with industry professionals and key stakeholders across the industry.
- Opportunity Sourcing: developing skills to identify opportunities for talent, such as brand partnerships, endorsements and collaborations. This requires proactive outreach and strategic out the box thinking in collaboration with the Talent or Senior Talent Manager.
- Brand Management: develop the skills and awareness needed to manage the public image and personal brand for the talent that you are supporting, including social media presence and public appearances, with a keen eye on long term strategy.
- Peer to peer learning: being open to coaching by fellow colleagues in certain areas for development, in addition to sharing relevant experience and skills to support others.
- Shared Resilience: Talent Coordinators will regularly seek counsel from more senior colleagues to develop their skillset to understand issues or opportunities outside of their experience.
- Conflict Resolution: in time, with support from senior colleagues, or company Directors (where applicable), work to address and resolve any issues or conflicts that arise between talent and stakeholders.
- Managing Business Risk: by flagging key issues early on with line manager(s), company Directors or colleagues in the Business Affairs team and knowing when to ‘report up’.
- To Promote Environmental Sustainability: by advocating for environmentally responsible practices within the company, identifying opportunities to reduce our carbon footprint and implementing sustainable initiatives.
- To Support Social Responsibility Initiatives: by contributing to corporate social responsibility (CSR) programs and initiatives, fostering diversity, equity, and inclusion within the workplace.
- To Ensure Good Governance Practices: by adhering to ethical business practices and promoting a culture of integrity, complying with relevant regulations and industry standards.
- To Stay Informed on ESG Trends and Best Practices: by staying up to date on emerging ESG regulations and best practices, sharing knowledge and insights with colleagues to promote continuous improvement in ESG practices.
Qualifications & Skills:
- Minimum of 2 years’ experience in entertainment (ideally in talent management), or a related industry.
- Excellent communication and interpersonal skills.
- Show flair with understanding negotiation and contract management skills.
- Good foundation level of relationships and contacts across the entertainment industry.
- Ability to manage multiple talent and projects simultaneously, in conjunction with a line manager.
- Proficiency in social media platforms and brand management.
- Strong organisational and time management skills and a strong attention to detail.
Personal Attributes:
- Passionate about the entertainment industry.
- Detail-oriented and proactive.
- Creative thinker with problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
Insanity is committed to maintaining a workplace where all individuals are respected, valued, and empowered to succeed.
Talent Coordinator - NOT A HR ROLE employer: Insanity Group
Contact Detail:
Insanity Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Talent Coordinator - NOT A HR ROLE
✨Tip Number 1
Network actively within the entertainment industry. Attend events, workshops, and seminars where you can meet Talent Managers and other professionals. Building relationships with industry insiders can give you an edge when applying for the Talent Coordinator role.
✨Tip Number 2
Familiarise yourself with the latest trends in talent management and entertainment. Follow relevant social media accounts, read industry publications, and engage in discussions online. This knowledge will help you stand out during interviews and demonstrate your passion for the field.
✨Tip Number 3
Develop your organisational skills by managing small projects or events. This experience will showcase your ability to handle multiple tasks and deadlines, which is crucial for a Talent Coordinator. Consider volunteering for roles that require diary management or event planning.
✨Tip Number 4
Practice your communication skills, especially in negotiation and conflict resolution. Role-play scenarios with friends or mentors to build confidence. Being able to effectively communicate and resolve issues will be key in supporting Talent Managers and liaising with clients.
We think you need these skills to ace Talent Coordinator - NOT A HR ROLE
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in the entertainment industry, particularly any roles that involved talent management or coordination. Use specific examples to demonstrate your skills in managing multiple projects and liaising with stakeholders.
Craft a Compelling Cover Letter: In your cover letter, express your passion for the entertainment industry and explain why you are interested in the Talent Coordinator role. Mention how your skills align with the responsibilities outlined in the job description, such as diary management and client development.
Showcase Your Communication Skills: Since excellent communication is key for this role, ensure your application reflects your ability to communicate effectively. Use clear and concise language, and consider including examples of how you've successfully managed relationships in previous roles.
Highlight Your Organisational Skills: Given the need for strong organisational abilities, emphasise your experience in managing complex schedules and travel arrangements. Provide specific instances where your attention to detail has led to successful outcomes in past positions.
How to prepare for a job interview at Insanity Group
✨Show Your Passion for the Entertainment Industry
Make sure to express your enthusiasm for the entertainment industry during the interview. Share any relevant experiences or projects that highlight your passion and understanding of the field, as this role requires a genuine interest in talent management.
✨Demonstrate Strong Organisational Skills
Since the role involves managing multiple tasks like diary management and travel arrangements, be prepared to discuss how you prioritise tasks and stay organised. You could share examples from past experiences where your organisational skills made a difference.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle conflicts or challenges. Think of specific scenarios from your previous roles where you successfully navigated difficult situations, especially in a fast-paced environment.
✨Highlight Your Communication Skills
Effective communication is key in this role, so be ready to showcase your interpersonal skills. Discuss how you've liaised with various stakeholders in the past and how you ensure clear and concise communication, especially when managing client relationships.