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- Tasks: Support our International CEO and Senior Leadership Team with scheduling, communication, and administration.
- Company: Join a fast-growing UK hub in a global business reshaping eCommerce logistics.
- Benefits: Enjoy enhanced annual leave, health care, remote work options, and volunteering days.
- Why this job: Be part of a passionate team driving innovation in the delivery universe.
- Qualifications: Experience as an Executive Assistant with excellent communication and organisational skills.
- Other info: Flexible working approach and a fun, collaborative environment await you!
The predicted salary is between 36000 - 60000 £ per year.
Want to be part of a UK hub, in a global business that is scaling rapidly, evolving fast and radically changing the decades-old delivery universe? If so, read on, as we’re looking for an Executive Assistant to join our team!
Our mission? To switch up the status quo and become the UK’s leading out-of-home business. With a fast-growing network of thousands of smart lockers, hundreds of leading retail partners and the launch of our transformative Send service, we’re bringing freedom to anyone with a parcel.
At InPost UK, we’re building an unparalleled group of talent that’s committed to help us power our mission to reshape the way parcels move, and redefine eCommerce logistics. Our team is packed full of top-notch experts in e-commerce, technology, scale-up growth, sustainability, logistics and supply chain. We’re a passionate bunch with high ambition – we collaborate, innovate, support each other, and leave egos at the door.
About the role:
An exciting opportunity for an Executive Assistant to join InPost on a 12 month fixed term maternity cover contract, supporting our International CEO, primarily based in our Central London office and our Senior Leadership Team when required.
The role will suit someone who is highly organised, has a proactive mindset with the ability to pre-empt needs and problems, and is flexible in their approach.
What you’ll be doing:
- Calendar & Schedule Management: Coordinate meetings, appointments, and travel arrangements both UK and internationally.
- Communication Liaison: Handle incoming and outgoing communications, including emails and calls.
- Financial Administration: Submit expenses, manage personal bills and manage travel budgets across the team.
- Lifestyle and personal support: Coordinate social engagements, travel and personal appointments.
- Administration Management: Oversee supplies, vendors, and administrative processes as needed.
What we need from you:
We’re looking for people who are ready for a fast paced environment, get their kicks out of problem solving and can balance getting today\\\’s stuff done, whilst building for the future. We’re looking for people with drive and natural curiosity – who want to do things differently. And do them brilliantly.
We’d be particularly excited to hear from you if:
- Proven experience as an Executive Assistant including travel and diaries management.
- Proven experience assisting one person, managing both personal and professional schedules.
- Excellent communication and people skills.
- Comfortable managing sensitive information with discretion and professionalism.
- A flexible working approach, where no task is too small to support with.
- A positive attitude and sense of humour is a must!
- Ability to manage changing priorities.
Please note: December is our preferred start date to allow for a full handover but are open to discussions on availability.
Perks of the job!:
We love to reward our people for the great work they do:
🌞 Enhanced Annual Leave – 26 Days Plus the Option to Buy Additional Days per year
More time for you to relax, explore, and enjoy life.
🌟 Vitality Health Care
Stay healthy and happy with our top-notch health coverage.
🌍 Work from Anywhere – 4 Weeks per year
Embrace the freedom to work remotely abroad for up to 4 weeks per year, allowing you to explore new horizons while staying connected.
👶 Enhanced Parental Leave
We support you during those precious family moments.
🚊 Rail Loan Commute with ease! Purchase an annual season ticket, expense it through our InPost expenses procedure, and enjoy a more affordable interest free repayment over the year.
🌳 Volunteering Days
Take a paid day to make a difference in your community
🏡 Hybrid Working (Role suitability dependent)
We innovate, collaborate and optimise by coming together 3 days per week in the office
🐶 Bring Your Dog to Work Day (Every Friday)
Make every Friday pawsitively amazing!
The InPost process:
We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20 minute chat with our Talent Team. If we both feel the connection, you’ll then go through another one or two stages, depending on the level of the role.
At InPost, we love uniqueness. Our strength is our people.
We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.
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Executive Assistant (Maternity Cover) employer: InPost Ltd.
Contact Detail:
InPost Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show how your proactive mindset and organisational skills align with their mission to reshape eCommerce logistics.
✨Tip Number 3
Practice common interview questions, especially those related to managing schedules and handling sensitive information. Be ready to share examples of how you've tackled challenges in previous roles.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant (Maternity Cover)
Some tips for your application 🫡
Show Your Organisational Skills: As an Executive Assistant, being organised is key! Make sure your application highlights your ability to manage calendars and schedules effectively. Share examples of how you've kept things running smoothly in previous roles.
Communicate Clearly: We love clear communication! When writing your application, be concise and to the point. Use a friendly tone that reflects your personality, and don’t forget to proofread for any typos or errors.
Demonstrate Flexibility: Flexibility is crucial in our fast-paced environment. In your application, mention times when you’ve adapted to changing priorities or tackled unexpected challenges. This shows us you’re ready for anything!
Apply Through Our Website: We want to make this process as easy as possible for you. So, head over to our website to submit your application. It’s straightforward, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at InPost Ltd.
✨Know Your Stuff
Before the interview, make sure you understand InPost's mission and values. Familiarise yourself with their services, especially the Send service and how they’re changing the delivery landscape. This will show your genuine interest in the role and the company.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've successfully managed calendars, travel arrangements, or any complex scheduling in the past. Highlight your proactive mindset and ability to anticipate needs.
✨Communicate Clearly
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you handle sensitive information and maintain professionalism in all communications.
✨Embrace Flexibility
In a fast-paced environment like InPost, adaptability is crucial. Be prepared to discuss how you've managed changing priorities in previous roles. Show that you're not just willing to take on tasks, but that you thrive in dynamic situations.