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For Companies At a Glance
- Tasks: Support our International CEO with scheduling, communication, and financial administration.
- Company: Join InPost, a dynamic company with a focus on innovation and inclusivity.
- Benefits: Enjoy 26 days of annual leave, health care, and hybrid working options.
- Why this job: Be part of a fast-paced environment where your organisational skills make a real difference.
- Qualifications: Experience as an Executive Assistant with strong communication and problem-solving skills.
- Other info: Flexible working approach and a fun culture, including Bring Your Dog to Work Day!
The predicted salary is between 28800 - 43200 £ per year.
Overview
We’re looking for an Executive Assistant to join InPost on a 12 month fixed term maternity cover contract, supporting our International CEO, primarily based in our Central London office and our Senior Leadership Team when required.
The role will suit someone who is highly organised, has a proactive mindset with the ability to pre-empt needs and problems, and is flexible in their approach.
What You’ll Be Doing
- Calendar & Schedule Management: Coordinate meetings, appointments, and travel arrangements both UK and internationally.
- Communication Liaison: Handle incoming and outgoing communications, including emails and calls.
- Financial Administration: Submit expenses, manage personal bills and manage travel budgets across the team.
- Lifestyle and personal support: Coordinate social engagements, travel and personal appointments.
- Administration Management: Oversee supplies, vendors, and administrative processes as needed.
What We Need From You
We’re looking for people who are ready for a fast paced environment, get their kicks out of problem solving and can balance getting today\’s stuff done, whilst building for the future. We’re looking for people with drive and natural curiosity – who want to do things differently. And do them brilliantly.
- Proven experience as an Executive Assistant including travel and diaries management.
- Proven experience assisting one person, managing both personal and professional schedules.
- Excellent communication and people skills.
- Comfortable managing sensitive information with discretion and professionalism.
- A flexible working approach, where no task is too small to support with.
- A positive attitude and sense of humour is a must!
- Ability to manage changing priorities.
Please note: December is our preferred start date to allow for a full handover but we are open to discussions on availability.
Perks of the job
- 🌞 Enhanced Annual Leave – 26 Days Plus the Option to Buy Additional Days per year
- 🌟 Vitality Health Care
- 🌍 Work from Anywhere – 4 Weeks per year
- 👶 Enhanced Parental Leave
- 🚊 Rail Loan
- 🌳 Volunteering Days
- 🏡 Hybrid Working (Role suitability dependent)
- 🐶 Bring Your Dog to Work Day (Every Friday)
The InPost Process
We pride ourselves on our candidate experience. We want to make this as straightforward as possible, for you and for us! We will try our best to get back to you within a few days to let you know if we’d like to take you to the first stage. This normally involves a 20 minute chat with our Talent Team. If we both feel the connection, you’ll then go through another one or two stages, depending on the level of the role.
At InPost, we love uniqueness. Our strength is our people. We strive to create an open, equal, inclusive environment in which everyone has the opportunity to flourish and be themselves.
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Executive Assistant (Maternity Cover) employer: InPost Group
Contact Detail:
InPost Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (Maternity Cover)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show them you’re not just a fit for the role, but for their team too!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We want you to sound confident, not rehearsed!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank you email can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Executive Assistant (Maternity Cover)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in calendar management, communication skills, and any relevant financial administration tasks. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive mindset and flexibility. Tell us why you're excited about supporting our International CEO and how you can tackle challenges head-on. We love a good story!
Show Off Your Communication Skills: Since this role involves handling sensitive information and liaising with various stakeholders, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and professional – we appreciate a touch of personality too!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy – just a few clicks and you’re in!
How to prepare for a job interview at InPost Group
✨Master the Calendar Game
As an Executive Assistant, you'll be juggling schedules like a pro. Before your interview, brush up on calendar management tools and be ready to discuss how you prioritise tasks and manage conflicting appointments. Show them you can keep things running smoothly!
✨Communication is Key
You'll be the communication hub for the CEO and the team. Prepare examples of how you've handled sensitive information and maintained professionalism in past roles. Think about times when your communication skills made a difference in resolving issues or improving workflow.
✨Flexibility is Your Superpower
In a fast-paced environment, adaptability is crucial. Be ready to share instances where you've successfully managed changing priorities or unexpected challenges. Highlight your proactive mindset and how it helps you anticipate needs before they arise.
✨Bring Your Positive Vibes
A positive attitude and sense of humour can go a long way! During the interview, let your personality shine through. Share stories that reflect your upbeat approach to problem-solving and teamwork, showing that you're not just capable but also a joy to work with.