At a Glance
- Tasks: Coordinate and prepare proposal documents, cost estimates, and manage tender submissions.
- Company: Innovex International, a leading energy solutions provider with a global presence.
- Benefits: Permanent position with opportunities for growth and development in a dynamic environment.
- Other info: Fast-paced role with the chance to manage multiple tenders and enhance your organisational skills.
- Why this job: Join a collaborative team and make an impact in the energy sector.
- Qualifications: Experience in ITT response compilation and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Innovex International, Inc. (NYSE: INVX), headquartered in Houston, was established in 2024 through the merger of Dril-Quip, Inc. and Innovex Downhole Solutions. The company offers a comprehensive portfolio of solutions that span the entire lifecycle of a well, optimizing efficiency, reducing costs, and minimizing the service footprint. With a global presence across North America, Latin America, Europe, the Middle East, and Asia, Innovex is committed to delivering technical expertise and customer-focused service. The company's "No Barriers" approach prioritises seamless collaboration, providing quick decision-making, responsive support, and innovative problem-solving for their clients in the energy sector.
Innovex are seeking a Quotes & Tender Coordinator to join our team in Dyce, Aberdeen on a permanent basis. This role will focus on coordinating and preparing proposal documents, preparing cost estimates, and entering all order details into the ERP or Sales Management System. It will also be responsible for the coordination, preparation, and submission of commercial tenders, quotations, and proposal documentation in response to client enquiries and Invitations to Tender (ITT). The successful candidate will also be required to liaise with internal departments to obtain technical, commercial, and operational inputs, ensuring all submissions are completed accurately and within required timescales.
Key Responsibilities- Review of enquiries and contract tenders
- Ensuring that relevant sections of the ITT are distributed internally to the appropriate departments
- Attending meetings with tender pursuit team and identify responsibilities, required inputs and key dates
- Must actively pursue this to ensure target dates are met
- Review of all information relating to bid, clarification of responses received from internal support departments and insertion of qualifications into bid document as appropriate
- Gathering support information from internal drives for insertion into bid document
- Preparation and compilation of quotes and proposals in accordance with ITT guidelines
- Maintaining single point of contact for the client during the bid and bid clarification phases
- Distributing bid clarification documents to the responsible personnel, expediting the timely response therefrom and submitting the clarification responses to the client
- Complying with Quality and HSE regulations, policies, procedures as applicable to function
- Gathering and maintaining standard information packages in support of tenders
- Assisting the team with sales order entry and revisions in Macola
- Assisting with the distribution of workload in the department.
- Proven ability in ITT (Invitation to Tender) response compilation
- Experience handling bid clarification processes and maintaining communication with clients throughout tender stages
- Familiarity with qualification statements, exclusions, and commercial risk identification within proposals
- Experience maintaining and managing standard tender support documentation and information packages
- Strong deadline management and ability to proactively chase internal contributors for information
- Ability to coordinate cross-functional teams and ensure timely submission of inputs
- High attention to detail when reviewing documentation and compiling final submissions
- Good organisational and planning skills with the ability to manage multiple tenders simultaneously
- Strong written communication skills for preparing proposals and clarification responses and ability to communicate effectively with internal departments
- Good general IT skills including working knowledge of Microsoft Office
- Extensive experience in a similar commercial or technical role
Quotes & Tender Coordinator employer: Innovex
Innovex International, Inc. is an exceptional employer located in Dyce, Aberdeen, offering a dynamic work environment that fosters collaboration and innovation. With a commitment to employee growth, the company provides comprehensive training and development opportunities, ensuring that team members can thrive in their roles while contributing to impactful projects in the energy sector. The 'No Barriers' approach promotes a culture of open communication and support, making Innovex a rewarding place for those seeking meaningful employment.
StudySmarter Expert Advice🤫
We think this is how you could land Quotes & Tender Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Innovex and understanding their 'No Barriers' approach. Tailor your answers to show how your skills align with their values and needs, especially in coordinating tenders and proposals.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable discussing your experience with ITT responses and bid clarifications. The more you practice, the more confident you'll feel.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Innovex team and ready to contribute to their success.
We think you need these skills to ace Quotes & Tender Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Quotes & Tender Coordinator role. Highlight your experience with ITT responses and bid clarification processes, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Show Off Your Attention to Detail:In this role, accuracy is crucial. When you’re preparing your application, double-check for any typos or errors. We appreciate candidates who can demonstrate strong written communication skills, so make sure your documents reflect that attention to detail.
Be Proactive in Your Approach:We love candidates who take initiative! If you have examples of how you've managed deadlines or coordinated cross-functional teams in the past, be sure to include those in your application. It shows us you're ready to hit the ground running.
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. This way, we can easily track your application and get back to you quicker. Plus, it shows us you're serious about joining our team!
How to prepare for a job interview at Innovex
✨Know Your ITT Inside Out
Before the interview, make sure you thoroughly understand the Invitation to Tender (ITT) process. Familiarise yourself with the key components and requirements of the role, as well as any recent projects Innovex has undertaken. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Coordination Skills
Be prepared to discuss specific examples of how you've successfully coordinated cross-functional teams in the past. Highlight your ability to manage deadlines and chase internal contributors for information. Use the STAR method (Situation, Task, Action, Result) to structure your responses and make them impactful.
✨Emphasise Attention to Detail
Since this role requires a high level of accuracy in preparing proposals and quotes, be ready to talk about how you ensure quality in your work. Share instances where your attention to detail made a difference in a project or submission, and explain your process for reviewing documentation before finalising it.
✨Communicate Effectively
Strong written and verbal communication skills are crucial for this role. Practice articulating your thoughts clearly and concisely. During the interview, ask questions that show your engagement and understanding of the role, and be sure to listen actively to the interviewer's responses.
