Events Operations Coordinator - Sustainability Events

Innovation Forum is a purpose-driven business based in London, committed to making sustainability mainstream in business. We host industry-leading business conferences, publish in-depth analysis, and deliver stakeholder engagement, research and communications services. Our work spans critical sustainability challenges across global supply chains, helping business leaders drive meaningful change.

In this role you'll take ownership of the operational delivery of our global conference portfolio. That means managing everything from the first venue search and sponsor onboarding through to post-event reporting. Across every event, you'll manage the full operational cycle: researching and contracting venues, building the event app, and acting as a point of contact for sponsors on event delivery. You'll work closely with our sales, project management and senior leadership teams, with real responsibility from day one. A passion for sustainability is a bonus, you'll be working on issues that matter. We're looking for someone highly organised and detail-oriented who stays calm when multiple events need attention at the same time. Strong written communication is essential, as is the confidence to manage external partners professionally and keep delivery on track.

Key responsibilities include:

• Researching suitable venues and managing the full RFP process, including event budgeting, negotiation and contracting.
• Coordinating all event logistics ahead of each event, from room configuration and session set-up to catering and AV requirements.
• Working closely with venues, AV suppliers and project managers to ensure smooth on-site delivery.
• Managing the communications cycle in the run-up to each event, keeping sponsors informed and ensuring all requirements are met on time.
• Coordinating the collection and management of branding assets, speaker biographies and marketing materials across digital and physical event collateral.
• Supporting exhibitor management including logistics, equipment hire and on-site coordination.
• Building and managing the company event app for each conference, including agenda content, speaker profiles, notifications and surveys.
• Maintaining accurate delegate and speaker data across internal systems.

What we are looking for:

• Ability to manage your time effectively, juggle competing deadlines and keep multiple workstreams on track across a busy annual portfolio.
• A careful and thorough approach to all aspects of delivery, from data accuracy and sponsor communications through to on-site logistics.
• Excellent written and verbal communication skills, with the confidence to manage external partners and internal stakeholders professionally.
• Comfortable picking up new platforms and tools quickly. Experience with event technology (e.g. Cvent) or CRM systems is a bonus but not essential.
• We’re looking for someone who stays calm under pressure, takes initiative and is ready to get stuck in.

What’s in it for you?

• Work as part of a fun, friendly and supportive team: We foster an energetic and sociable environment, with regular days in the office together and after-work events.
• You’ll have a high degree of responsibility and autonomy from day one. We’ll give you the tools and training you need to succeed and emphasise on-job learning.
• You’ll be working on issues at the cutting edge of sustainability, gaining exposure to the professionals and organisations shaping business strategy across some of the world’s most complex supply chain challenges.
• Hybrid working (five days in the office every two weeks).
• 25 days annual leave plus bank holidays.
• Company shutdown over Christmas (in addition to your annual leave allowance).
• Office perks such as monthly breakfasts, after-work drinks, and weekly cake.
• Occasional travel to conferences abroad (e.g. The Netherlands, USA).