At a Glance
- Tasks: Record income and expenses, manage invoices, and support payroll processing.
- Company: Join a supportive, family-friendly business in the construction sector.
- Benefits: Opportunities for growth and a collaborative work environment.
- Other info: Ideal for those looking to thrive in a small business setting.
- Why this job: Make an impact in a dynamic role while developing your accounting skills.
- Qualifications: Experience in bookkeeping and knowledge of Xero or Sage required.
The predicted salary is between 30000 - 42000 £ per year.
Main Responsibilities
- Record all income and expenses using accounting software (Excel & Sage)
- Process and file purchases and sales invoices (Xero)
- Reconcile bank accounts and credit cards
- Manage payments to suppliers and subcontractors
- Prepare and submit CIS returns and support payroll processing
- Assist with VAT returns and liaise with the accountant at year-end
- Keep track of job costs and support project budgeting
Administration & Office Support
- Answer calls, emails, and messages from clients, suppliers, and subcontractors
- Maintain job files, quotes, and paperwork for ongoing projects
- Order materials and keep records of deliveries and suppliers invoices
- Manage staff timesheets, holidays, and certificates
- Keep insurance, certifications, and compliance documents up to date
- General admin duties to support the director and on-site team
What we are looking for
- Previous experience in bookkeeping and office administration, ideally in construction or trades
- Good working knowledge of Xero, Sage or similar accounting softwares
- Understanding of CIS, VAT, and basic accounting processes
- Strong attention to detail and axcellent organisation skills
- Good communication and a friendly, can-do attitude
- Able to work independently and manage a varied workload
Desirable
- AAT Level 3 or above, or equivalent bookkkeping experience
- Familiarity with health & safety or construction admin
- Experience working in a small business environment
What we offer
- Supportive, family-friendly working environment
- Opportunities to grow within the business and alongside an established AAT accountancy practice
Please only apply if the above criteria is met
Admin / Bookkeeper in City of London employer: Innova Stone ltd
Join a supportive, family-friendly environment where your contributions as an Admin / Bookkeeper will be valued and recognised. With opportunities for professional growth alongside an established AAT accountancy practice, you will thrive in a culture that prioritises teamwork and open communication, making it an ideal place for those seeking meaningful and rewarding employment in the construction sector.
StudySmarter Expert Advice🤫
We think this is how you could land Admin / Bookkeeper in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and trades sectors. You never know who might have a lead on an admin or bookkeeping role that’s not even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with Xero, Sage, and your understanding of CIS and VAT. Make it clear how your attention to detail can benefit their team.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Send them a message through our website expressing your interest and showcasing your relevant experience.
✨Tip Number 4
Prepare for interviews by practising common questions related to bookkeeping and office administration. Think about examples from your past experiences that demonstrate your organisational skills and friendly attitude.
We think you need these skills to ace Admin / Bookkeeper in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your previous experience in bookkeeping and office administration, especially if it's in construction or trades. We want to see how your skills match up with what we're looking for!
Show Off Your Software Skills:Since we use Xero, Sage, and Excel, it’s a good idea to mention your proficiency with these tools. If you’ve got any specific examples of how you’ve used them in past roles, share those with us!
Be Clear and Concise:When writing your application, keep it straightforward. We appreciate a friendly tone, but make sure you get to the point and cover all the key responsibilities mentioned in the job description.
Apply Through Our Website:We encourage you to apply directly through our website. It makes it easier for us to track your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Innova Stone ltd
✨Know Your Numbers
Brush up on your bookkeeping skills and be ready to discuss your experience with accounting software like Xero and Sage. Be prepared to share specific examples of how you've recorded income and expenses or reconciled bank accounts in previous roles.
✨Showcase Your Organisation Skills
Since the role requires excellent organisation, think of instances where you successfully managed multiple tasks or projects. Bring up how you maintained job files or handled staff timesheets, as this will demonstrate your ability to juggle responsibilities effectively.
✨Communicate Clearly
Good communication is key in this role, so practice articulating your thoughts clearly. Prepare to discuss how you've interacted with clients, suppliers, and subcontractors in the past, and highlight any situations where your friendly attitude made a difference.
✨Familiarise Yourself with Compliance
Understanding CIS and VAT is crucial for this position. Brush up on these topics and be ready to discuss your knowledge or experience with compliance documents. Showing that you’re proactive about keeping up-to-date with regulations will impress your interviewers.
