Executive Assistant in Sheffield

Executive Assistant to Interim Director of Nursing, Quality and Professions & Executive Medical Director

Location: Sheffield Health Partnership University NHS Foundation Trust

Rate of Pay: £19.60 per hour

Work Pattern: Monday to Friday

Duration: Fixed term until end of April

HG Recruitment are recruiting for a temporary Executive Assistant based in Sheffield. We are seeking a highly organised, proactive and professional Executive Assistant to support the Interim Director of Nursing, Quality and Professions, and the Executive Medical Director. This is an excellent opportunity to join a busy Executive Support team and play a key role in helping senior leadership deliver high-quality, safe and effective care across the organisation.

As a core member of the Executive Support service, you will work closely with senior colleagues, manage complex and changing priorities, and act as a trusted point of contact internally and externally. You will also provide wider support across the Executive team to ensure continuity and consistently high standards of service.

Values

At Sheffield Health Partnership University NHS Foundation Trust, our staff, service users, carers and communities are at the centre of everything we do. We are proud of our values and seek people who share them.

• We work together
• We are respectful and kind
• We are inclusive
• We keep improving

What You Will Be Doing

In this role, you will:

• Provide high-level Executive Assistant and administrative support, including managing confidential and sensitive correspondence.
• Oversee day-to-day operations for allocated Executive members, including complex diary management and prioritising urgent issues.
• Draft and prepare reports, briefings and papers for Board, Committees and other key meetings.
• Support meetings by preparing agendas and producing accurate, timely minutes or action notes.
• Work with Corporate Assurance Officers to ensure prompt submission of reports.
• Support the wider Executive Assistant team, contributing to rota and cover arrangements.
• Maintain systems for budget monitoring, annual leave, sickness, study leave and other HR-related administration.
• Coordinate supervision and appraisal arrangements for staff reporting to Executive members.
• Liaise with Corporate Governance on FOI requests, complaints and related matters.
• Support Executive-led teams and leadership meetings.
• Manage stationery, meeting rooms, IT equipment requests and general office supplies.
• Use a range of digital systems and software including Microsoft Office, ESR, finance systems and Board/committee software.

About You

We are looking for someone who is:

• Highly organised with strong attention to detail.
• Comfortable managing a busy, varied workload with frequent interruptions.
• Able to work independently while contributing effectively to a wider team.
• Confident communicating with colleagues at all levels.
• Discreet when handling sensitive and confidential information.
• IT confident, with advanced Microsoft Office skills and strong keyboard abilities.
• Flexible, adaptable and committed to delivering a first-class Executive support service.

This is a fixed-term role until April 2026. Occasional work outside normal hours may be required to meet urgent deadlines. All staff must uphold Trust policies, including safeguarding, infection control, equality and diversity, and risk management.

HG Recruitment is proud to be an equal opportunities employer. If you require specialist assistance to support you in the application process, our team will support you one to one. We have a zero-tolerance policy towards sexual harassment and are champions against modern slavery.