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- Tasks: Provide high-level support to senior leaders and manage complex priorities.
- Company: Sheffield Health Partnership University NHS Foundation Trust, focused on quality care.
- Benefits: Competitive pay, supportive team environment, and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real difference in healthcare delivery.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Fixed-term role with potential for career advancement in a respected organisation.
The predicted salary is between 15 - 22 £ per hour.
Executive Assistant to Interim Director of Nursing, Quality and Professions & Executive Medical Director
Location: Sheffield Health Partnership University NHS Foundation Trust
Rate of Pay: £19.60 per hour
Work Pattern: Monday to Friday
Duration: Fixed term until end of April
HG Recruitment are recruiting for a temporary Executive Assistant based in Sheffield. We are seeking a highly organised, proactive and professional Executive Assistant to support the Interim Director of Nursing, Quality and Professions, and the Executive Medical Director. This is an excellent opportunity to join a busy Executive Support team and play a key role in helping senior leadership deliver high-quality, safe and effective care across the organisation.
As a core member of the Executive Support service, you will work closely with senior colleagues, manage complex and changing priorities, and act as a trusted point of contact internally and externally. You will also provide wider support across the Executive team to ensure continuity and consistently high standards of service.
Values
At Sheffield Health Partnership University NHS Foundation Trust, our staff, service users, carers and communities are at the centre of everything we do. We are proud of our values and seek people who share them.
- We work together
- We are respectful and kind
- We are inclusive
- We keep improving
What You Will Be Doing
In this role, you will:
- Provide high-level Executive Assistant and administrative support, including managing confidential and sensitive correspondence.
- Oversee day-to-day operations for allocated Executive members, including complex diary management and prioritising urgent issues.
- Draft and prepare reports, briefings and papers for Board, Committees and other key meetings.
- Support meetings by preparing agendas and producing accurate, timely minutes or action notes.
- Work with Corporate Assurance Officers to ensure prompt submission of reports.
- Support the wider Executive Assistant team, contributing to rota and cover arrangements.
- Maintain systems for budget monitoring, annual leave, sickness, study leave and other HR-related administration.
- Coordinate supervision and appraisal arrangements for staff reporting to Executive members.
- Liaise with Corporate Governance on FOI requests, complaints and related matters.
- Support Executive-led teams and leadership meetings.
- Manage stationery, meeting rooms, IT equipment requests and general office supplies.
- Use a range of digital systems and software including Microsoft Office, ESR, finance systems and Board/committee software.
About You
We are looking for someone who is:
- Highly organised with strong attention to detail.
- Comfortable managing a busy, varied workload with frequent interruptions.
- Able to work independently while contributing effectively to a wider team.
- Confident communicating with colleagues at all levels.
- Discreet when handling sensitive and confidential information.
- IT confident, with advanced Microsoft Office skills and strong keyboard abilities.
- Flexible, adaptable and committed to delivering a first-class Executive support service.
This is a fixed-term role until April 2026. Occasional work outside normal hours may be required to meet urgent deadlines. All staff must uphold Trust policies, including safeguarding, infection control, equality and diversity, and risk management.
HG Recruitment is proud to be an equal opportunities employer. If you require specialist assistance to support you in the application process, our team will support you one to one. We have a zero-tolerance policy towards sexual harassment and are champions against modern slavery.
Executive Assistant in Sheffield employer: Innkeeper LLC
Contact Detail:
Innkeeper LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Sheffield
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector, especially those who might know someone at Sheffield Health Partnership. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for the interview by researching the Trust’s values and recent initiatives. Show us you’re not just a fit for the role but also for the culture. We love candidates who align with our commitment to quality care and teamwork!
✨Tip Number 3
Practice your responses to common interview questions, especially around managing priorities and handling sensitive information. We want to see how you think on your feet, so consider using the STAR method to structure your answers.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the role can leave a lasting impression. Plus, it shows us you’re proactive and genuinely interested in joining our team.
We think you need these skills to ace Executive Assistant in Sheffield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience that shows you can manage complex priorities. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've supported senior leaders in the past and how you embody our values of respect, inclusivity, and continuous improvement.
Showcase Your IT Skills: Since you'll be using various digital systems and software, make sure to highlight your IT confidence, especially with Microsoft Office. We love seeing candidates who are tech-savvy and can hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of it. Plus, it shows you're keen on joining our team at Sheffield Health Partnership!
How to prepare for a job interview at Innkeeper LLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like diary management and report preparation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is crucial. Prepare examples from your past experiences where you've successfully managed complex schedules or handled sensitive information. Be ready to discuss how you prioritise tasks and adapt to changing situations, as this will highlight your ability to thrive in a busy environment.
✨Communicate Confidently
During the interview, practice clear and confident communication. Since you'll be liaising with senior colleagues and external contacts, it's important to convey your ideas effectively. Consider preparing a few questions to ask the interviewers about their expectations for the role, which will also demonstrate your proactive approach.
✨Emphasise Teamwork and Values
The organisation values teamwork, respect, and inclusivity. Be prepared to share examples of how you've worked collaboratively in previous roles and how you align with these values. This will show that you're not just a fit for the role but also for the culture of the organisation.
