At a Glance
- Tasks: Coordinate logistics for exciting events, ensuring a seamless delegate experience.
- Company: Join Emota, an award-winning global events agency with a vibrant culture.
- Benefits: Enjoy volunteer days, enhanced leave, health insurance, and more perks.
- Other info: Flexible travel opportunities and a commitment to sustainability.
- Why this job: Be part of impactful events that inspire change and connect people.
- Qualifications: Event management experience or relevant degree; strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
A bit about the role … You will work for one or more of our clients, organising and co-ordinating the logistics of registration, travel, transfers and accommodation to provide a delegate experience. This role, which includes national and international travel, will support the Project Manager and designated team in the delivery of the delegate management experience, both pre, on-site and post event. By being responsible for the delegate experience you will work on a range of meetings and events including investigator meetings, advisory boards, congresses, conferences, gala dinners, sales meetings and KOL meetings.
What will you do …
- Delegate and Database Management: Set-up and administer event websites. Including collation and inputting of delegate details. Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation. Manage attendee communications and associated timelines. Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme. Produce signage, badges, on-site manuals and other documentation. Order currency, uniforms, mobile phones, laptops and other on-site equipment. On-site attendance at events. Help with the selection of venues and production of event proposals. To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach.
- Client Liaison and Development: Setting-up and maintenance of client files from confirmation of event to completion and evaluation. Manage client communications and associated timelines. Foster the development of your client account by managing delegate relationships through operational delivery.
- Budget Management: Deliver financial aspects of events following company processes. Help with identification and documentation of cost avoidance / saving measures. Comply with company and client invoicing processes. Help with scope management. Help prepare budgets and final reconciliations within agreed timelines.
What do you need to have …
- Within a commutable distance of one of our UK offices.
- Either previous event management experience or a degree in event management.
- Client liaison skills.
- Team motivator and professional team member.
- A focus on accuracy, consistency and dedicated to customer service.
- Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite.
- With enthusiasm in abundance, you will be organised.
- The flexibility to travel overseas.
A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Meetings and Events Project Co-ordinator in Manchester employer: Inizio
Emota is an exceptional employer that prioritises employee well-being and professional growth, offering a comprehensive benefits package including enhanced annual leave, volunteer days, and health insurance. With a vibrant work culture that values diversity and inclusion, employees are encouraged to thrive in their roles while contributing to impactful events both nationally and internationally. Located in the dynamic cities of London and Manchester, Emota provides a stimulating environment for Meetings and Events Project Co-ordinators to develop their skills and make meaningful contributions to client experiences.
StudySmarter Expert Advice🤫
We think this is how you could land Meetings and Events Project Co-ordinator in Manchester
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your organisational skills! When you get the chance to chat with hiring managers, share specific examples of how you've successfully managed events or projects in the past. This will help them see you as the perfect fit for the role.
✨Tip Number 3
Be proactive! If you find a company you're keen on, don’t wait for them to post a job. Reach out directly, express your interest, and ask if they have any upcoming opportunities. It shows initiative and could set you apart from other candidates.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from enthusiastic candidates. Plus, it gives you a chance to showcase your passion for the role and the company right from the start.
We think you need these skills to ace Meetings and Events Project Co-ordinator in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in event management. We want to see how your skills align with the role of Meetings and Events Project Co-ordinator, so don’t hold back on showcasing your achievements!
Show Off Your Organisational Skills:Since this role is all about managing logistics and ensuring a smooth delegate experience, be sure to include examples of how you've successfully organised events or managed projects in the past. We love seeing your organisational prowess in action!
Communicate Clearly:Your written application should reflect your communication skills. Keep it clear, concise, and professional while still showing your personality. We appreciate a friendly tone that matches our company culture!
Apply Through Our Website:We encourage you to submit your application through our website for the best chance of being noticed. It’s super easy, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at Inizio
✨Know Your Events Inside Out
Before the interview, make sure you research the types of events Emota handles. Familiarise yourself with their past projects and be ready to discuss how your experience aligns with their needs. This shows genuine interest and helps you stand out.
✨Showcase Your Organisational Skills
As a Meetings and Events Project Co-ordinator, organisation is key. Prepare examples from your past experiences where you successfully managed logistics or coordinated events. Highlight your attention to detail and how you ensured a smooth delegate experience.
✨Demonstrate Client Liaison Experience
Emphasise your client communication skills during the interview. Share specific instances where you built strong relationships with clients or stakeholders. This will illustrate your ability to manage delegate relationships effectively.
✨Be Ready for Budget Talk
Since budget management is part of the role, brush up on your financial acumen. Be prepared to discuss how you've handled budgets in previous roles, including any cost-saving measures you implemented. This will show that you can contribute to the financial success of events.
