Position Title: Event Support Administrator
Location- Office Based Gatwick
Department: Finance & Operations
Key Internal Stakeholders:
Compliance/Regulatory, Marketing, Sales, Market Access, Sourcing/Procurement, Legal, and wider UK affiliate teams
Key External Stakeholders:
Third-party suppliers, Meeting Organisers
Role Purpose
To provide high-quality administrative support to event system users and the wider Event Operations and Systems team, ensuring efficient delivery of business commitments while maintaining compliance and quality standards across all activities.
Core Responsibilities
Sponsored Meeting Administrative Support (Field Teams)
- Submit sponsorship approval requests on behalf of field colleagues.
- Liaise with stakeholders and third parties to gather required documentation for submission.
- Manage approval workflows and proactively follow up with approvers.
- Work with internal and external meeting organisers to obtain required event documentation in line with SOP requirements.
- Coordinate invoice processing and ensure appropriate evidence of payment is obtained.
- Support stakeholders with uploading customer engagements into CRM systems.
- Manage contract administration via accounting systems, including raising purchase orders and issuing documentation to relevant stakeholders.
- Ensure patient organisation contracts are forwarded to the appropriate originator for system upload.
Company-Organised Meeting Administration
- Provide overflow support for speaker contract administration.
- Conduct venue vetting as required.
- Support meeting close-out and customer validation processes across CRM and Event Management systems.
Event Operations & Systems Support
- Act as a point of contact between outsourced venue-finding services and internal users, supporting compliance adherence.
- Serve as a SuperUserfor the Meeting&Events system, providing administrative and user support.
- Assistwithsystem-based administrative tasks.
- Supportcontractpopulation,upload,andsignatureprocesses.
- Provide general administrative support including data entryand filemanagement.
Qualifications & Experience
- Educated to GCSE level (or equivalent).
- Formaladministrativequalification desirable(e.g., A-Levelorequivalent ).
- Demonstratedexperienceinanadministrativerole.
Knowledge & Skills
- Experience using web-based technologiesandinternal communicationsystems.
- Experiencecoordinatingprojectsinafast-pacedenvironment.
- Experienceinmedical/scientific eventorganisationdesirable.
- Knowledgeofpharmaceutical/healthcareindustrycompliancerequirements( includingmeetingand hospitalitycodes)advantageous.
Technical&BehaviouralCompetencies
- ProficientinMicrosoftWordPowerPointExcel,anddatabasesystems .
- Strongwrittenandverbalcommunicationskills .
- Goodorganisationalskillswiththeabilitytomanagemultipletasks .
- Abletoworkindependentlyandcollaboratively.
- Strongcustomerserviceandstakeholdermanagementskills.
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Events Support Administrator employer: Inizio
Inizio is an exceptional employer that fosters a collaborative and innovative work culture, particularly in the dynamic field of cloud enablement. With a strong focus on employee growth, you will have the opportunity to mentor senior engineers and shape the technical direction of our enterprise platform estate while enjoying the flexibility of a hybrid work model across vibrant cities like London, Manchester, or Dublin. Join us to be part of a forward-thinking team that values your contributions and supports your professional development.
