At a Glance
- Tasks: Support senior leaders with admin tasks, travel arrangements, and event coordination.
- Company: Join a global healthcare solutions provider making a difference.
- Benefits: Competitive salary, flexible 4-day work week, and a vibrant team culture.
- Other info: Opportunity for growth in a dynamic and supportive environment.
- Why this job: Be part of a successful team and enhance your organisational skills.
- Qualifications: Previous PA experience and strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
Inizio Engage is currently recruiting for a Team Assistant and Administrator for our client. Our client is a global organisation who are driven to provide healthcare solutions to patients around the world. We are looking for a highly organised, versatile individual with previous administration experience. The ideal candidate will be very organised and proactive with a track record working in administration/customer service.
This is a great opportunity to be part of a successful team where you will interact with various stakeholders and be involved with a variety of tasks.
Key Responsibilities:- Provides administrative support to Sanofi senior leaders
- Calendar/Diary management
- Travel management - transport, drivers, overseas travel, accommodation, etc.
- Assist with organising company events for Directors & clients, e.g. industry events, acting as a point of contact for attendees, arranging hotel requirements and equipment, catering requirements and overseeing coordination of everything on the day
- Manage monthly credit card statements and cash expenses
- Manage meeting room bookings
- Works closely with the team to ensure commitments are met and prepared for e.g. Business Review meetings, Budget meetings, Team meetings etc.
- Letter & email production
- Communications assistance - creating, editing, sending internal communications
- Arranging appointments - internal & external
- Attend Management Team meetings to record minutes and follow up on actions
- Manage invoice payments for external suppliers when related to General Management costs
- Responding to incoming calls, emails and facsimile from customers
- Advise customers on allocation and seek approval in accordance with the escalation procedure on orders that exceed allocation
- Handle queries and complaints, provide solutions and follow up to ensure resolution in a timely basis in line with guidelines
- Contact existing and/or potential customers and/or stakeholders to share communications
- Act as a source of information regarding Market intelligence gained through Customer feedback, proactively raise opportunities and risks with internal stakeholders
- PA Experience (essential)
- Experience in Customer Service environment (desirable)
- GCSE / O'Level Mathematics and English required (Grade C or above)
- Working knowledge of Microsoft Office systems
- Confidentiality of sensitive information during SLT meetings
Personal Assistant in Reading employer: Inizio Engage
Inizio Engage is an exceptional employer that fosters a dynamic and collaborative work culture, where innovation and strategic thinking are highly valued. With a strong commitment to employee growth, we offer extensive professional development opportunities and the chance to lead impactful projects in the international healthcare sector. Located in a vibrant area, our team enjoys a supportive environment that encourages work-life balance and meaningful contributions to global health.
