Event Coordinator

Are you a highly organised Event Coordinator with experience supporting meetings, webinars, conferences, customer events, or educational activities? We are recruiting for a part-time Event Coordinator to support the planning, delivery, and evaluation of a wide range of marketing and healthcare-related events. This is a remote role working 3 days per week, and the successful candidate will ideally be based in the Midlands to support occasional meetings, events, and stakeholder activity when required.

The role involves supporting the smooth planning and delivery of:

• Conferences
• Exhibitions
• Webinars
• Customer meetings
• Internal meetings
• Educational activities
• Sales-led events

You will work closely with the Marketing Manager and wider cross-functional teams to ensure events are delivered professionally, on time, within budget, and in line with internal processes, UK regulatory requirements, and relevant industry guidance.

Key responsibilities include:

• Coordinating event logistics including venue sourcing, delegate registration, travel, accommodation, catering, materials, equipment, and supplier coordination
• Preparing and maintaining event plans, timelines, action trackers, event sheets, and project documentation
• Organising and attending event planning meetings, capturing actions, deadlines, responsibilities, and follow-up points
• Coordinating pre-event briefings and post-event debriefs with internal stakeholders
• Communicating key milestones, diary dates, and deadlines to relevant teams
• Supporting the smooth running of events on the day, either in person or virtually
• Liaising with venues, agencies, printers, webinar providers, and suppliers to ensure materials and services are delivered on time
• Supporting event compliance processes, approvals, attendance lists, speaker information, and post-event documentation
• Working with medical, regulatory, compliance, sales, and marketing colleagues to ensure event activity meets required standards
• Managing delegate and speaker communications before, during, and after events
• Supporting speaker logistics including briefing materials, travel, accommodation, and documentation
• Assisting with webinar setup, testing, registration, attendance tracking, engagement metrics, and post-event reporting
• Supporting lead capture, CRM updates, sales team handover, and event ROI reporting
• Coordinating event communications such as invitations, email campaigns, reminders, registration pages, social media content, and follow-up materials
• Supporting budget tracking, purchase orders, invoices, supplier onboarding, and general event administration
• Maintaining event trackers and project plans using systems such as Monday.com

About you:

We are looking for someone who is proactive, detail-focused, calm under pressure, and confident managing multiple events, tasks, and deadlines at the same time. You will need:

• Experience in an events, marketing, communications, administrative, hospitality, conference, agency, healthcare, or coordination role
• Experience supporting meetings, webinars, conferences, customer-facing events, or educational activities
• Strong organisational skills and experience managing logistics, timelines, suppliers, and documentation
• Excellent written and verbal communication skills
• Strong attention to detail and the ability to follow structured processes
• Confidence working with internal teams, external suppliers, venues, agencies, delegates, and speakers
• Good Microsoft Office skills, including Outlook, Excel, PowerPoint, and Word
• A proactive, practical, and solutions-focused approach
• The ability to work well in a fast-paced environment and support events both virtually and in person when required
• Experience within healthcare, pharmaceutical, medical device, life sciences, or another regulated industry would be advantageous
• Knowledge of ABPI guidance, CRM systems, webinar platforms, marketing automation tools, or project management systems such as Monday.com would also be beneficial

Why apply?

This is a fantastic opportunity for an organised and proactive Event Coordinator looking for a flexible part-time role within a professional, purpose-driven environment. You will be joining a collaborative marketing team where your coordination skills, attention to detail, and ability to keep events moving will make a real impact. To apply, please send your CV or get in touch for a confidential conversation.