At a Glance
- Tasks: Support planning and delivery of innovative exhibitions and booth projects.
- Company: Join Emota, an award-winning global events agency with a creative culture.
- Benefits: Competitive salary, private medical insurance, travel opportunities, and generous leave packages.
- Other info: Hybrid working model with opportunities for growth and a diverse, inclusive workplace.
- Why this job: Be part of exciting live events and make a real impact in the events industry.
- Qualifications: 3 years' project coordination experience and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 € per year.
A bit about the role … As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you'll be doing … Your key responsibilities include the following:
- Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget. Help coordinate internal and external meetings including agendas, meeting notes and action points. Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet. Work alongside other Service Lines including Creative, Logistics and Live Production.
- Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools. Support cost reconciliations and expense reporting post event.
- Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams. Prepare presentations and documentation for internal and client-facing use.
- Onsite Support: You will travel globally, participating in on-site set-up, delivery and breakdown. Support the broader team onsite, being a point of contact for crew and suppliers.
What you'll need to have … A passion for Environments/ Exhibitions and the events industry overall. 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning. The ability to maintain an organised approach across multiple projects with differing timelines. Proficiency in Microsoft Office and experience of using project management tools. A comfortability with travelling and attending onsite events globally. A proactive and solution orientated mindset.
Just a few of our Benefits … We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives. Inizio Engage, XD offers a suite of benefits and perks including (but not limited to): Access to some of the most exciting and engaging live events on a global stage. Opportunities to travel, grow and push your production boundaries. Competitive salary and compelling annual leave and volunteering leave package. Private Medical and Life Insurance. Pension Scheme. Group Income Protection.
A bit about us …. Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.
We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours. Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Project Coordinator employer: Inizio Engage XD
Emota is an exceptional employer that fosters a creative and collaborative work culture, offering Project Coordinators the chance to engage in high-impact exhibitions while enjoying a hybrid working model from vibrant locations like London, Manchester, or Ashby-de-la-Zouch. With a strong emphasis on employee growth, competitive benefits including private medical insurance, and opportunities for global travel, Emota empowers its team members to thrive in their roles and contribute to meaningful projects that inspire change.
StudySmarter Expert Advice🤫
We think this is how you could land Project Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show your passion for exhibitions and environments by discussing relevant experiences and how they align with the company's values. We want to see that spark!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to convey ideas clearly and effectively. Try mock interviews with friends or use online resources to refine your pitch and responses.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining our team and being part of our exciting projects.
We think you need these skills to ace Project Coordinator
Some tips for your application 🫡
Show Your Passion:Let your enthusiasm for environments and exhibitions shine through in your application. We want to see that you’re genuinely excited about the events industry and how you can contribute to our projects.
Tailor Your CV:Make sure your CV highlights relevant experience in project coordination, especially in exhibit or booth planning. We love seeing how your skills align with what we do, so don’t hold back on showcasing your achievements!
Be Clear and Concise:When writing your cover letter, keep it straightforward and to the point. We appreciate clarity, so outline your key experiences and how they relate to the role without waffling on too much.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at Inizio Engage XD
✨Know Your Projects
Before the interview, dive deep into the types of exhibitions and booth projects the company has worked on. Familiarise yourself with their past projects and be ready to discuss how your experience aligns with their work. This shows genuine interest and helps you connect your skills to their needs.
✨Master the Tools
Since the role involves using project management tools like Smartsheet, brush up on your skills with these platforms. If you can, bring examples of how you've used similar tools in past roles to manage timelines and budgets effectively. This will demonstrate your readiness to hit the ground running.
✨Prepare for Stakeholder Scenarios
Think about times when you've had to communicate with clients or stakeholders. Prepare a couple of scenarios where you successfully managed expectations or resolved issues. This will highlight your communication skills and ability to support project leads effectively.
✨Show Your Passion
Let your enthusiasm for the events industry shine through! Share what excites you about environments and exhibitions, and how you stay updated on industry trends. This passion can set you apart and show that you're not just looking for a job, but a role that truly inspires you.
