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- Tasks: Support planning and delivery of innovative exhibitions and projects.
- Company: Join Emota, an award-winning global events agency.
- Benefits: Competitive salary, private medical insurance, and opportunities for travel.
- Why this job: Be part of exciting live events and make a real impact.
- Qualifications: 3 years' project coordination experience and passion for events.
- Other info: Diverse and inclusive workplace with excellent growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
A Bit About The Role …As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you'll be doing …Your key responsibilities include the following:
- Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget. Help coordinate internal and external meetings including agendas, meeting notes and action points. Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet. Work alongside other Service Lines including Creative, Logistics and Live Production.
- Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools. Support cost reconciliations and expense reporting post event.
- Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams. Prepare presentations and documentation for internal and client-facing use.
- Onsite Support: You will travel globally, participating in on-site set-up, delivery and breakdown. Support the broader team onsite, being a point of contact for crew and suppliers.
What you'll need to have …A passion for Environments/ Exhibitions and the events industry overall. 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning. The ability to maintain an organised approach across multiple projects with differing timelines. Proficiency in Microsoft Office and experience of using project management tools. A comfortability with travelling and attending onsite events globally. A proactive and solution orientated mindset.
Just a few of our Benefits …We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives. Inizio Engage, XD offers a suite of benefits and perks including (but not limited to): Access to some of the most exciting and engaging live events on a global stage. Opportunities to travel, grow and push your production boundaries. Competitive salary and compelling annual leave and volunteering leave package. Private Medical and Life Insurance. Pension Scheme. Group Income Protection.
A Bit About Us ….Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Project Coordinator in Leicester employer: Inizio Engage XD
Contact Detail:
Inizio Engage XD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in Leicester
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show your passion for exhibitions and events, and be ready to discuss how your experience aligns with their needs. We want to see that spark!
✨Tip Number 3
Practice your communication skills! As a Project Coordinator, you'll need to convey ideas clearly. Try mock interviews with friends or use online resources to refine your pitch and presentation style.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Project Coordinator in Leicester
Some tips for your application 🫡
Show Your Passion: Let your enthusiasm for environments and exhibitions shine through in your application. We want to see that you’re genuinely excited about the events industry and how you can contribute to our projects.
Tailor Your CV: Make sure your CV highlights relevant experience in project coordination, especially within exhibit or booth planning. We love seeing how your skills align with what we do, so don’t hold back on showcasing your achievements!
Be Clear and Concise: When writing your cover letter, keep it straightforward and to the point. We appreciate clarity, so outline your key experiences and how they relate to the role of Project Coordinator without fluff.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at Inizio Engage XD
✨Know Your Projects
Before the interview, dive deep into the types of projects the company has worked on. Familiarise yourself with their exhibitions and booth designs. This will not only show your passion for the industry but also help you discuss how your experience aligns with their needs.
✨Master the Tools
Since the role involves using project management tools like Smartsheet, make sure you're comfortable discussing your experience with similar software. If you’ve used Microsoft Office extensively, be ready to share specific examples of how you’ve managed timelines and budgets in past roles.
✨Showcase Your Communication Skills
As a Project Coordinator, communication is key. Prepare to discuss how you've effectively communicated with stakeholders in previous projects. Think of examples where you’ve coordinated meetings or prepared presentations, as this will highlight your organisational skills.
✨Emphasise Your Proactive Mindset
The job description mentions a proactive and solution-oriented mindset. Be ready to share instances where you’ve identified potential issues before they became problems and how you took the initiative to resolve them. This will demonstrate that you can think on your feet and contribute positively to the team.
