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- Tasks: Support planning and delivery of innovative exhibitions and booth projects.
- Company: Join Emota, an award-winning global events agency with a creative culture.
- Benefits: Competitive salary, private medical insurance, travel opportunities, and generous leave packages.
- Why this job: Be part of exciting live events and make a real impact in the events industry.
- Qualifications: 3 years' project coordination experience and proficiency in Microsoft Office.
- Other info: Hybrid working model with opportunities for growth and a diverse, inclusive workplace.
The predicted salary is between 30000 - 50000 £ per year.
A Bit About The Role …As a Project Coordinator you'll play a pivotal role in supporting the planning and delivery of innovative, high-impact exhibitions and booth projects. Reporting to a Senior Project Manager, your coordination of project elements including timeline and budget management and stakeholder communication supports the smooth running of projects with our teams, suppliers and clients. We offer a hybrid working opportunity aligned with our creative and collaborative office in London, Manchester or Ashby-de-la-Zouch.
What you'll be doing …Your key responsibilities include the following:
- Project Coordination: Assist our team of Project Managers, Seniors and Directors in planning, executing and closing out Exhibit/ Environment projects according to deadlines against budget. Help coordinate internal and external meetings including agendas, meeting notes and action points. Maintain accurate project documentation, timelines and status reports on all your assigned projects using enterprise tools including Smartsheet. Work alongside other Service Lines including Creative, Logistics and Live Production.
- Budget Management: Assist in tracking budgets, client POs and invoicing using our company tools. Support cost reconciliations and expense reporting post event.
- Client and Stakeholder Support: Provide timely communication to Project Lead and across relevant delivery teams. Prepare presentations and documentation for internal and client-facing use.
- Onsite Support: You will travel globally, participating in on-site set-up, delivery and breakdown. Support the broader team onsite, being a point of contact for crew and suppliers.
What you'll need to have …A passion for Environments/ Exhibitions and the events industry overall. 3 years' experience within a project coordination role within exhibit/ booth planning or broader event planning. The ability to maintain an organised approach across multiple projects with differing timelines. Proficiency in Microsoft Office and experience of using project management tools. A comfortability with travelling and attending onsite events globally. A proactive and solution orientated mindset.
Just a few of our Benefits …We promote opportunities to learn, grow, train and get involved in broader workstreams that add to our work culture as well as a number of reward and recognition initiatives. Inizio Engage, XD offers a suite of benefits and perks including (but not limited to): Access to some of the most exciting and engaging live events on a global stage. Opportunities to travel, grow and push your production boundaries. Competitive salary and compelling annual leave and volunteering leave package. Private Medical and Life Insurance. Pension Scheme. Group Income Protection.
A Bit About Us ….Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences. Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change. We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science. We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content. We believe in our values: We empower everyone | We rise to the challenge | We work as one | We ask what if | We do the right thing, and we will ask you how your personal values align to ours.
Don't meet every job requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Project Coordinator in Ashby de la Zouch employer: Inizio Engage XD
Contact Detail:
Inizio Engage XD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Coordinator in Ashby de la Zouch
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show your passion for exhibitions and events, and be ready to discuss how your experience aligns with their needs. Confidence is key!
✨Tip Number 3
Don’t just wait for job postings—be proactive! Reach out directly to companies you admire, like us at StudySmarter, and express your interest in potential roles. A little initiative can go a long way.
✨Tip Number 4
Follow up after interviews with a thank-you email. It’s a great way to reiterate your interest in the role and keep you fresh in their minds. Plus, it shows you’re genuinely keen on the opportunity!
We think you need these skills to ace Project Coordinator in Ashby de la Zouch
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Project Coordinator role. Highlight your project coordination experience, especially in environments or exhibitions, to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for the events industry and how your values align with ours. Let us know why you want to join our team and what makes you unique.
Showcase Your Organisational Skills: As a Project Coordinator, organisation is key! In your application, mention specific tools or methods you use to keep projects on track. We want to see how you manage timelines and budgets effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Inizio Engage XD
✨Know Your Projects
Before the interview, take some time to research and understand the types of exhibitions and booth projects the company has worked on. Familiarise yourself with their past projects and be ready to discuss how your experience aligns with their work.
✨Showcase Your Organisational Skills
As a Project Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple projects simultaneously. Be ready to discuss specific tools you’ve used, like Smartsheet or Microsoft Office, to keep everything on track.
✨Communicate Effectively
Since you'll be liaising with various stakeholders, practice articulating your thoughts clearly. Think about how you can demonstrate your proactive communication style and provide examples of how you've kept teams informed in previous roles.
✨Emphasise Your Passion for Events
Let your enthusiasm for the events industry shine through. Share what excites you about working in environments and exhibitions, and how you stay updated on industry trends. This will show that you're not just looking for a job, but are genuinely invested in the field.
