At a Glance
- Tasks: Support project delivery and financial administration in a dynamic team environment.
- Company: Ingleton Wood, a progressive consultancy focused on improving communities through design.
- Benefits: Flexible working, 25 days holiday, health plans, and professional growth opportunities.
- Other info: Diverse and inclusive workplace with excellent career development and team-building events.
- Why this job: Join a fun, collaborative team making a real impact on the built environment.
- Qualifications: Experience in admin or project coordination, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 36000 - 44000 £ per year.
About us…
Ingleton Wood is a value-led, people focussed practice providing clients with inspirational and practical design solutions; we exist to improve the communities in which we all live and work.
Originally established in 1935, we are a dynamic multi-disciplinary property and construction consultancy, providing a wide range of services across many industry sectors, including commercial, education, defence, residential and more.
We develop long term relationships with clients, adding value at every stage of development.
We are one of a few medium-sized consultancies offering integrated design and technical expertise.
We have a nationwide presence with offices located across the UK. We plan to open further sites in the future to develop our national service.
Life At Ingleton Wood… is busy but great fun, we work hard, and we play hard. There is a huge emphasis on teams and working collaboratively both professionally and socially.
We bring people together to improve the quality and sustainability of the built environment through our expert knowledge in delivering local solutions for global issues.
A sentiment underpinned by our shared vision of solving global challenges one building at a time, and supported through our values;
- ✅ We are progressive
- ✅ We collaborate
- ✅ We support
- ✅ We take ownership
- To see a real time view of what we are up to check our social channels
- You can expect…
- Opportunities for flexible and remote working – we understand a work life balance helps us all.
- Holiday entitlement of 25 days plus bank holidays with long service recognition and festive shutdown.
- Opportunities for personal and professional growth in a supportive environment including in-house coaching and mentoring.
- Competitive salaries with regular review and benchmarking to ensure fair pay. We are a real living wage employer.
- Competitive Company Pension Scheme.
- Health cash plan scheme.
- Professional membership support
- Family policies
- Great office team building events and fully expensed seasonal social events.
- Cycle to work Scheme.
- On-site parking facilities (excluding London office)
- Season Ticket Loan (if applicable)
- Death in service benefit.
- Early Finish incentives when the Practice targets are hit.
- Additional leave allocated for volunteering (up to 2 days).
- Health & Mental Wellness Programs.
- Employee Referral Scheme.
- Employee working groups
The role…
We are currently recruiting a Project Administrator to join our team.
The successful candidate will need a positive, ‘can-do’ attitude and be enthusiastic about supporting project delivery and financial administration.
You will be responsible for providing efficient administrative support across a range of project, financial and operational activities.
The role will involve providing high quality professional support services to the Director, Design Manager, Office Manager and wider project teams.
You will be expected to work in accordance with the Practice's values and objectives.
Please
Note: Due to the nature of the work undertaken successful applicants will need to have active UK SC Clearance or the ability to gain UK SC clearance.
Further information can be found at
- National security vetting: clearance levels - GOV. UK
- The selected candidate will…
- Assist the Office Manager and Design Manager with project financial administration, including logging new opportunities, converting opportunities into live projects, raising purchase orders, managing project projections and invoicing.
- Process and maintain project financial records, including client invoicing, subcontractor invoice reconciliation and purchase order management.
- Support the Design Manager with tracking Requests for Information (RFI), Early Warning registers and project deliverables, proactively following up on outstanding actions.
- Coordinate statutory and client approvals, liaising with internal teams and external stakeholders to ensure submissions are completed accurately and on time.
- Maintain project document control systems, including drawing registers and document management platforms.
- Organise and coordinate site visits for internal staff and subcontractors, including preparation of supporting documentation and follow-up actions.
- Provide administrative support to the Sector Director, Design Manager and Office Manager through diary management, meeting coordination and day-to-day project operations support.
- Complete general administrative duties including travel and accommodation bookings, timesheet updates, ordering office supplies and reformatting documentation using Microsoft Office applications.
Essential skills, experience, and attributes…
- Previous experience in an administrative, project coordination or office support role.
- Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
- Excellent attention to detail and accuracy when handling project and financial information.
- Proficient in Microsoft Office applications, particularly Excel, Word and Outlook.
- Confident communicator with the ability to build positive working relationships with colleagues, clients and external stakeholders.
- Experience of document control systems, project management software or financial management systems would be advantageous.
- Ability to work independently whilst supporting a wider team in a fast-paced environment.
- GCSE (or equivalent) Grade C/4 or above in English and Maths.
We're committed to building a diverse, inclusive, and authentic workplace where everyone can be their best, so if you're excited about this role but your experience doesn't align perfectly with every requirement on the Job Description, please apply anyway - you may just be the right candidate for this or other roles in our wider team.
To discover more about life at Ingleton Wood, please visit our website 🌐 https://www. ingletonwood. co. uk/
Project Co-Ordinator in Nottingham employer: Ingleton Wood
Ingleton Wood is an exceptional employer, offering a supportive and collaborative work environment in our Colchester office. As a Graduate Planner, you'll benefit from flexible working options, a competitive salary, and opportunities for personal and professional growth through coaching and mentoring. Our commitment to diversity and inclusion ensures that every employee can thrive, making it a rewarding place to build your career in planning.
StudySmarter Expert Advice🤫
We think this is how you could land Project Co-Ordinator in Nottingham
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Ingleton Wood, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Project Co-Ordinator at Ingleton Wood.
We think you need these skills to ace Project Co-Ordinator in Nottingham
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Ingleton Wood
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
