Clinical Trials Assistant, Neurophysiology in Liverpool

At Ingham Institute for Applied Medical Research ("Ingham Institute"), we are committed to inspiring better health and transforming the treatment and care of people living with the most prevalent medical conditions and diseases. Our purpose is to make and apply discoveries that translate to radical improvement in health and health care for all.

Ingham Institute Values

• Imagination – we boldly challenge each other to think differently.
• Inclusion – we believe in and direct our efforts towards equity for all.
• Impact – we maximise our success by being relevant, focused, and responsive.
• Integrity – we operate with honesty and transparency in everything we do.

Our values act as a guide for our engagement with our colleagues, partners, stakeholders, and the communities we support.

About the role

Due to growth in the department, we are seeking a detail-oriented and proactive Clinical Trials Assistant to join our Neurophysiology Clinical Trials team, on a 6-month, Full-Time contract (with potential for extension). As a Clinical Trial Assistant, you'll play a vital role in supporting innovative cerebrovascular and neuro-interventional clinical trials. This is an opportunity to contribute to research that changes lives, while working alongside leading experts in a collaborative and supportive environment.

What you'll do

• Manage centralised clinical trials inbox, databases, and administrative filing systems.
• Provide high-level administrative support to clinical research personnel, including Lead Investigator, Clinical Trials Manager, and Coordinators.
• Coordinate trial supplies, meetings, travel arrangements, agendas, and minutes for study-related activities.
• Assist with Ethics and Governance submissions, tracking, and reporting (including protocol amendments and annual reports via REGIS).
• Maintain and update clinical trial documentation, training materials, and contact details.
• Monitor timelines, resources, and ensure smooth implementation of administrative processes for the trials department.
• Manage and reconcile clinical trial invoicing, payments, and database entries (CTMS, electronic site files, patient databases).
• Support preparation of study-related presentation materials and administrative documents.
• Organise and track study activities, including scheduling patient bookings and coordinating project tasks.
• Perform other tasks as required to support clinical trials and research operations.

At the Ingham Institute, we are proud to offer a dynamic and supportive work environment that fosters professional development and work-life balance. Some of the key benefits include:

• A competitive salary plus access to great salary packaging opportunities (up to $15,900 of general living expenses including rent, mortgage and credit card payments each year).
• A Meal Entertainment card (salary package up to $2,650 of dining out, hotel accommodation, venue hire and catering expenses each year).
• State-of-the-art research facilities and resources.
• Opportunities for ongoing training and career progression.
• A collaborative team culture.

How to apply

To be considered for this opportunity, all applications must be submitted by 11:59pm Thursday 29th January and are required to include: a cover letter outlining your experience to date and alignment with the role. To be eligible to apply for this position, applicants must have existing Australian work rights, and any offer of employment will be subject to a satisfactory National Police Check. The assessment seeks information only relevant to performing the inherent requirements of the job, it remains strictly confidential, and applicants will be informed of the result.

As a public health charity endorsed as a Deductible Gift Recipient, salary packaging opportunities are available to Institute employees. Please note that only short-listed applicants who have included the correct application documents will be contacted directly. We reserve the right to close this vacancy early if suitable candidates are found.