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- Tasks: Support a global Executive with high-level admin and coordination tasks in a dynamic office.
- Company: Ingenico, a leader in payment solutions, driving innovation in digital transactions.
- Benefits: Competitive salary, professional development, and a vibrant work environment.
- Why this job: Join a fast-paced team and make a real impact in a growing global company.
- Qualifications: Strong organisational skills, communication abilities, and proficiency in Microsoft Office.
- Other info: Be the friendly face of our new London office, welcoming guests and ensuring smooth operations.
The predicted salary is between 40000 - 50000 £ per year.
Ingenico is a global leader in payment acceptance solutions, enabling seamless and secure transactions across online, in-store, and mobile channels. With decades of innovation in payments technology, Ingenico supports businesses of all sizes—from small merchants to large enterprises—helping them deliver exceptional customer experiences. Operating in more than 30 countries, Ingenico is at the forefront of the digital payments ecosystem, driving commerce forward through innovation, reliability, and customer-centric solutions.
Role Purpose: Provide high-level administrative and organizational support to a global Executive and key members of the leadership team, while acting as a central coordination point for our new London office to ensure smooth day-to-day operations and effective communication. This is an exciting new role where you can add real value to a busy Executive supporting the leadership team meeting key customers and visitors.
Key Responsibilities:
- Manage complex calendars, scheduling meetings, appointments, and European/global travel arrangements
- Act as a gatekeeper, prioritising communications and requests
- Prepare reports, presentations, and briefing materials on behalf of the leadership team
- Coordinate internal and external meetings, including logistics and follow-ups, ensuring key stakeholders are in the right place at the right time
- Handle confidential information with discretion and professionalism
- Support project coordination and track key deliverables
- Facilitate communication across departments and stakeholders
- Act as the key point of contact for the London office, supporting visitors and guests and ensuring a smooth and professional workplace experience
Key Skills & Competencies:
- Exceptional organizational and time management skills
- Strong written and verbal communication
- High attention to detail and accuracy
- Ability to multitask and work under pressure
- Discretion and confidentiality
- Proactive problem-solving approach
- Key point of contact for our new London office—welcoming guests and visitors in a professional yet warm and friendly manner
- Proficiency in Microsoft Office and collaboration tools
Key Relationships:
- Senior Executives and Leadership Team
- Internal departments (HR, Finance, Operations)
- External stakeholders, clients, and vendors
- London office employees and visitors
Success Measures:
- Smooth executive scheduling and time management
- Efficient coordination and responsiveness within the London office
- High-quality, timely deliverables
- Effective communication flow across stakeholders
- Positive feedback from executives, colleagues, and office visitors
This role requires flexibility, professionalism, and the ability to anticipate executive and office needs in a fast-paced environment.
Executive Assistant in London employer: Ingenico
Contact Detail:
Ingenico Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching Ingenico and understanding their payment solutions. We want you to show off your knowledge about their operations and how you can contribute to the smooth running of their London office.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be clear and concise. We suggest doing mock interviews with friends or using online resources to refine your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. We’re excited to see how you can bring your organisational skills to our team!
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience you have with managing complex calendars or coordinating meetings. We want to see how you can add value to our leadership team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples of how you've handled similar responsibilities in the past, and don’t forget to show your enthusiasm for joining our London office.
Showcase Your Communication Skills: Since strong written communication is key for this role, make sure your application is clear and concise. We appreciate attention to detail, so double-check for any typos or errors before hitting send. A polished application speaks volumes!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application directly, and it shows you’re keen on joining our team. Let’s get started on this exciting journey together!
How to prepare for a job interview at Ingenico
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Ingenico. Familiarise yourself with their payment solutions and how they operate globally. This will help you demonstrate your knowledge and show that you're genuinely interested in the company.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex calendars or coordinated meetings in the past. Highlight your attention to detail and ability to multitask, as these are crucial for the role. Consider bringing a portfolio of your previous work to showcase your skills.
✨Practice Professional Communication
Since strong written and verbal communication is key, practice articulating your thoughts clearly and concisely. You might even want to prepare a mock presentation or report to demonstrate your proficiency in creating professional materials, which will impress the interviewers.
✨Demonstrate Discretion and Problem-Solving
Think of scenarios where you've had to handle confidential information or resolve issues under pressure. Be ready to share these experiences during the interview, as Ingenico values discretion and a proactive approach to problem-solving in their Executive Assistants.