Payroll & Office Administrator in Guildford

Infovista is the leader in network lifecycle automation. The company develops unique software solutions that allow communications service providers (CSPs) and enterprises to eliminate complexity, drive productivity, reduce time-to-market and monetize new services like 5G, IoT and fixed networks. Established in 1995 and owned by private equity firm Seven2 Partners, Infovista has a truly international footprint. Our 500+ professionals from 37 nationalities deliver our innovative solutions in more than 150 countries.

The Role

Infovista is seeking a dynamic and experienced professional to join our team based in Guildford. The successful candidate will play a vital role in creating and sustaining a positive working environment that promotes employee development, engagement, and retention. The successful candidate will be responsible for overseeing various HR functions including but not limited to payroll, benefits, HR Administration and office management. The ability to communicate effectively and collaborate with team members across departments will be essential in ensuring that our human resource initiatives align with our company's goals and values.

Key Responsibilities

• Payroll Administration: Prepare and check payroll files.
• P11Ds: Prepare data for P11Ds (medical and EV scheme), submit P11Ds to HMRC and issue to employees.
• PSA: Prepare and submit PSA (PAYE Settlement Agreement).
• Commission/MBO: Check and log commission/MBO data.
• Salary and Pension: Manage online pension scheme (add/delete users), salary sacrifice scheme, upload monthly contributions and maintain company pension scheme; coordinate regular reviews with pension adviser.
• Starters/Leavers: Coordinate with broker for starters and leavers and coordinate annual review of the scheme with broker.
• Life Insurance: Coordinate annual review of Life Insurance scheme with broker.
• Salary Extras: Maintain the salary extras portal and promotion of benefits.
• Invoices: Check and approve monthly invoices for electric vehicle scheme and add new EV employees to payroll; complete annual EV data reporting to ADP.
• HMRC & HR Administration: Maintain employee records (starters, leavers, vacancies).
• Right-to-Work: Conduct right-to-work checks and office inductions.
• Employment Contracts: Prepare employment contracts.
• Vacation: Download monthly vacation accrual reports and send to Finance.
• Immigration: Coordinate immigration tasks with Wright Hassell and GOV Sponsor Management System.
• Background Checks: Coordinate background screening checks as required.
• Apprenticeships: Coordinate apprenticeship tasks with HR, course provider, and Finance; manage apprenticeship portal.
• PAYE/HR & Facilities: Maintain HR and Facilities areas for the UK, ensuring documents are up to date.
• Administrative Portal: Administration of the employment recognition portal including updating budgets, approving invoices, loading ad-hoc recognitions and monitoring facilities.
• Office Management: Maintain office supplies and equipment.
• IT Liaison: Liaise with IT regarding ordering and allocation of IT equipment.
• Insurance & Safety: Manage annual renewal of Employers’ Liability Insurance and ensure health and safety compliance in the workplace, including risk assessments.
• Facilities & Events: Liaise with landlord on site matters and emergency procedures; coordinate office events and maintenance.
• Admin Duties: Handle DHL and postal duties; request POs for HR and office needs; manage purchases and monthly financial statements.
• Communications & Mobility: Maintain mobile phone contracts, track SIMs and handsets, and allocate phone bill usage.

Qualifications

• Certified degree in Human Resources, Business Administration, or a related field.
• Proven experience working in a multinational environment in HR, payroll and office management roles, preferably in the computer software industry.
• Good understanding of organizational behavior, HR best practices, and employment legislation.
• Excellent communication and interpersonal skills with the ability to build relationships and influence at all levels.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Proficiency in HR software and Microsoft Office Suite; experience with HRIS systems is a plus.
• Strong problem-solving skills and the ability to manage multiple tasks in a fast-paced environment.

Why Infovista?

Day after day, Infovista strengthens its position as a global market leader in 5G and next-generation networks, focused on the growing network lifecycle automation requirements of our CSP and large enterprise customers. We strive to create an environment that supports Infovista Employees.

Infovista Values

• Community: Transparency – We operate faster, perform better and learn more when we are transparent with others. We create an inclusive culture where we demand, deliver and expect trust and respect.
• Integrity: We will make Infovista an unstoppable force who acts with integrity in everything we do.
• Care: I care for my teammates, my customers and the communities we serve.
• Together: I work in stronger teams; we are stronger together than any adversity we have faced or will face.
• Innovation: I strive to foster innovation by continuously seeking novel solutions that challenge the status quo and advance our company’s mission.
• Security: At Infovista security is at our core. All employees complete mandatory IT security training and receive ongoing updates to stay ahead of cyber threats.