Executive Assistant to the CEO in London

Salary: Competitive, depending on your experience

Working pattern: Full time, office-based

Are you an experienced Executive Assistant who thrives in a fast‐paced environment and enjoys working closely with senior leadership? Do you take pride in creating structure, clarity, and momentum around senior executives so they can focus on the highest-value priorities, while ensuring the workplace runs efficiently?

We are looking for a highly organised, proactive, and commercially aware Executive Assistant to the CEO to join InfoTrack. This role is more than traditional diary management: you will act as a trusted partner to the CEO, helping translate priorities into clear actions and ensuring the smooth coordination of key initiatives across the business, while also taking responsibility for the operational management of our London office.

This is a unique opportunity to work closely with senior leadership and play an important role in supporting the strategic direction of a growing technology company, as well as ensuring our office environment operates smoothly and professionally for the wider team.

About InfoTrack: InfoTrack is a market-leading provider of technology solutions for the conveyancing industry, helping law firms deliver a best‐in‐class service to people buying and selling homes. As our business continues to grow, strong executive coordination becomes increasingly important. This role will ensure the CEO's time and attention are focused on the areas that drive the most value for the organisation, while also ensuring the London office provides a well‐organised and welcoming environment for the InfoTrack team and our visitors.

What you will be doing:

• Act as the central coordination point for the CEO, ensuring priorities are translated into clear actions and timelines
• Manage and strategically oversee the CEO's diary, inbox, and meeting schedule, ensuring focus remains on the highest-value activities
• Prepare briefings, papers, and concise summaries ahead of key meetings
• Track important initiatives and ensure follow‐ups, commitments, and decisions are documented and progressed
• Act as a key interface between the CEO and the executive leadership team, senior stakeholders across the business, and external partners and clients
• Draft and coordinate internal and external communications on behalf of the CEO
• Maintain oversight of cross-functional initiatives, identifying risks, dependencies, and blockers
• Ensure meetings are well prepared, purposeful, and drive clear outcomes
• Support the planning of leadership activities, company initiatives, and key events
• Take responsibility for the day-to-day management of the London office, ensuring the workplace operates smoothly and efficiently
• Coordinate office suppliers, facilities, and services (e.g. building management, maintenance, supplies, and workplace services)
• Support a positive office environment by ensuring the space is well organised, welcoming, and effectively set up for meetings, visitors, and team collaboration
• Oversee practical office logistics such as meeting room coordination, office supplies, and general workplace operations

What we are looking for:

• Previous experience working as an Executive Assistant supporting senior executives or C‐suite leadership
• Strong organisational and prioritisation skills, with the ability to manage multiple competing demands
• Excellent judgement and discretion when handling confidential information
• Outstanding written and verbal communication skills
• A proactive, solutions-focused mindset with the confidence to anticipate needs and act independently
• Strong attention to detail and the ability to produce clear, concise summaries and briefing notes
• Advanced experience with Microsoft packages, including Teams, SharePoint, Word, Excel and PowerPoint
• Experience supporting office operations in a professional environment
• Full UK driving licence

Desirable (but not essential):

• Experience supporting senior leaders in professional services environments such as legal, finance, or consulting
• Experience coordinating cross‐team initiatives or strategic projects
• Experience managing executive travel and international schedules
• Previous experience in an Office Manager or workplace operations role

Hours and logistics:

This is a full‐time, office‐based role in our Waterloo office. While the core business hours are typically 9:00am - 5:30pm, the CEO travels internationally, so occasional flexibility outside standard hours may be required to support time‐zone differences and key business priorities. This role requires someone who is comfortable operating in a busy, fast‐moving environment, where priorities can change and proactive support is essential, and where responsibility extends both to executive coordination and the smooth running of the office environment.

You will benefit from:

• 25 days of annual leave plus bank holidays
• Private health insurance, including dental, optical and hearing cashback
• 24/7 health advice line and virtual GP access
• In‐house barista and office refreshments
• Team breakfasts, lunches, and social events
• Recognition awards and referral bonuses
• Birthday and work anniversary gifts

If you are an experienced Executive Assistant looking for a role where you can work closely with senior leadership and make a meaningful impact on how a growing business operates, while also playing a key role in maintaining a well‐run and professional office environment, we would love to hear from you.

If you have any questions about the role or require any reasonable adjustments as part of the recruitment process, please let us know.