We are seeking an experienced OpenText Vendor Invoice Management (VIM) Consultant to
support a large scale SAP S/4HANA upgrade and ongoing operational needs in Accounts
Payable and Procure to Pay processes.
This role will work closely with Shared Services, Procurement, AP Operations, SAP Finance, IT
Integration, and SOX/Controls to ensure VIM is fully aligned with upgraded SAP S/4
functionality, process changes, and compliance requirements.
The consultant will drive solution design, issue resolution, exception handling, configuration
updates, testing, and go live readiness across VIM workflows including:
• Invoice ingestion, recognition, and workflow routing
• Three way match exception handling
• Down payment & advance payment exception logic (e.g., “Down Payment Exists”)
• Ariba → VIM → S/4 integration
• OpenText VIM Workplace enhancements
• Integration with AP, Procurement, and Payments teams
• Controls, auditability, and IPE compliance requirements
This role requires deep functional knowledge of AP processing, invoice validation, exception
workflows, down payment flows, and end to end P2P operations across SAP and Ariba.
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Required Qualifications
• 7+ years hands on experience with OpenText VIM (ECC or S/4HANA).
• Solid understanding of Procure to Pay & Accounts Payable processes.
• Direct experience supporting S/4HANA upgrades.
• Proficiency with:
o VIM DP exceptions
o Three way match
o PO/Non PO invoice flows
o OCR/ICR configuration
o VIM Workplace & rule based workflow
• Strong integration knowledge: Ariba → VIM → SAP S/4.
• Ability to troubleshoot complex invoice posting issues within S/4 (e.g., DP clearing, F 47/F
48/F 54).
• Excellent documentation, stakeholder engagement, and communication skills.
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Preferred Qualifications
• Experience working in highly regulated environments (SOX, audit heavy processes).
• Knowledge of down payment controls and exception handling.
• Experience in large, global enterprises with distributed AP operations.
• Certifications in SAP, OpenText VIM, or related P2P/Finance domains.
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Tools & Technologies
• OpenText VIM, VIM Workplace
• SAP S/4HANA FI, AP, Logistics integrations
• SAP Ariba procurement integration
• OCR/ICR technologies (OpenText, Machine Learning capture)
• SAP Fiori apps for AP & Payments
• Jira / Azure DevOps / ServiceNow
• Reporting & analytics (Power BI / SAP Analytics Cloud)
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Key Responsibilities
1. SAP S/4 Upgrade – VIM Readiness & Integration
• Lead OpenText VIM fit gap analysis against new SAP S/4 HANA capabilities.
• Review and optimize interfaces among Ariba, VIM, and SAP S/4.
• Validate and align invoice posting logic, including F 47/F 48 down payment flows and
automated messaging.
• Partner with Basis/Integration teams to ensure VIM add ons, OCR engines, and workflow
components remain compatible with the upgrade.
2. VIM Process Optimization & Operational Support
• Refine invoice exception handling rules and workflow logic.
• Support AP with operational troubleshooting, queue management, and SLA driven
resolution.
• Enhance VIM Workplace functional design for AP Processors, Invoice Posters, and
Payments Processors.
• Ensure processes remain SOX compliant with audit trails, documentary evidence, and data
accuracy.
3. Requirements, Design & Documentation
• Facilitate workshops with AP, Procurement, Shared Services, and IT teams.
• Produce business requirement documents, functional specifications, test scripts, and
workflow diagrams aligned with your template’s structure.
• Map current state and future state VIM workflows including Ariba → VIM → S/4 scenario
handling.
4. Testing, Cutover & Deployment
• Lead VIM test cycles: SIT, UAT, regression, and integration across AP, Ariba, and SAP S/4.
• Support cutover planning, data validation, workflow migration, and go live readiness.
• Work with global teams to deliver training, job aids, and change management materials.
5. Controls, Compliance & Audit
• Support SOX/IPE requirements including evidence management and segregation of
duties.
• Ensure VIM handling of down payments and advanced payments aligns with internal
RCMs.
• Provide audit ready documentation and ensure processing logic supports accurate
financial reporting.
VIM Open Text Expert in Corby employer: Infosys Europe
Located in the vibrant Canary Wharf area of London, our company offers a dynamic work environment that fosters collaboration and innovation. We prioritise employee growth through continuous learning opportunities and a supportive culture that values diversity and inclusion. With hybrid work options and a focus on work-life balance, we empower our team to thrive both professionally and personally while contributing to impactful insurance transformation projects.
